Regulation (EU) 2019/816 of the European Parliament and of the Council of 17 April 2019 establishing a centralised system for the identification of Member States holding conviction information on third-country nationals and stateless persons (ECRIS-TCN) to supplement the European Criminal Records Information System and amending Regulation (EU) 2018/1726
Modified by
  • Regulation (EU) 2019/818 of the European Parliament and of the Councilof 20 May 2019on establishing a framework for interoperability between EU information systems in the field of police and judicial cooperation, asylum and migration and amending Regulations (EU) 2018/1726, (EU) 2018/1862 and (EU) 2019/816, 32019R0818, May 22, 2019
Regulation (EU) 2019/816 of the European Parliament and of the Councilof 17 April 2019establishing a centralised system for the identification of Member States holding conviction information on third-country nationals and stateless persons (ECRIS-TCN) to supplement the European Criminal Records Information System and amending Regulation (EU) 2018/1726 CHAPTER IGeneral provisions
Article 1Subject matterThis Regulation establishes:(a)a system to identify the Member States holding information on previous convictions of third-country nationals ("ECRIS-TCN");(b)the conditions under which ECRIS-TCN shall be used by the central authorities in order to obtain information on such previous convictions through the European Criminal Records Information System (ECRIS) established by Decision 2009/316/JHA, as well as the conditions under which Eurojust, Europol and the EPPO shall use ECRIS-TCN;(c)the conditions under which ECRIS-TCN contributes to facilitating and assisting in the correct identification of persons registered in ECRIS-TCN under the conditions and for the purposes of Article 20 of Regulation (EU) 2019/818 of the European Parliament and of the CouncilRegulation (EU) 2019/818 of the European Parliament and of the Council of 20 May 2019 on establishing a framework for interoperability between EU information systems in the field of police and judicial cooperation, asylum and migration and amending Regulations (EU) 2018/1726, (EU) 2018/1862 and (EU) 2019/816 (OJ L 135, 22.5.2019, p. 85)., by storing identity data, travel document data and biometric data in the CIR.
Article 2ScopeThis Regulation applies to the processing of identity information of third-country nationals who have been subject to convictions in the Member States for the purpose of identifying the Member States where such convictions were handed down. With the exception of point (b)(ii) of Article 5(1), the provisions of this Regulation that apply to third-country nationals also apply to citizens of the Union who also hold the nationality of a third country and who have been subject to convictions in the Member States. This Regulation also facilitates and assists in the correct identification of persons in accordance with this Regulation and with Regulation (EU) 2019/818.
Article 3DefinitionsFor the purposes of this Regulation, the following definitions apply:(1)"conviction" means any final decision of a criminal court against a natural person in respect of a criminal offence, to the extent that the decision is entered in the criminal records of the convicting Member State;(2)"criminal proceedings" means the pre-trial stage, the trial stage and the execution of the conviction;(3)"criminal record" means the national register or registers recording convictions in accordance with national law;(4)"convicting Member State" means the Member State in which a conviction is handed down;(5)"central authority" means an authority designated in accordance with Article 3(1) of Framework Decision 2009/315/JHA;(6)"competent authorities" means the central authorities and Eurojust, Europol and the EPPO, which are competent to access or query ECRIS-TCN in accordance with this Regulation;(7)"third-country national" means a person who is not a citizen of the Union within the meaning of Article 20(1) TFEU, or who is a stateless person or a person whose nationality is unknown;(8)"central system" means the database or databases developed and maintained by eu-LISA which hold identity information on third-country nationals who have been subject to convictions in the Member States;(9)"interface software" means the software hosted by the competent authorities allowing them to access the central system through the communication infrastructure referred to in point (d) of Article 4(1);(10)"identity information" means alphanumeric data, fingerprint data and facial images that are used to establish a connection between these data and a natural person;(11)"alphanumeric data" means data represented by letters, digits, special characters, spaces and punctuation marks;(12)"fingerprint data" means the data relating to plain and rolled impressions of the fingerprints of each of a person's fingers;(13)"facial image" means a digital image of a person's face;(14)"hit" means a match or matches established by comparison between identity information recorded in the central system and the identity information used for a search;(15)"national central access point" means the national connection point to the communication infrastructure referred to in point (d) of Article 4(1);(16)"ECRIS reference implementation" means the software developed by the Commission and made available to the Member States for the exchange of criminal records information through ECRIS;(17)"national supervisory authority" means an independent public authority which is established by a Member State pursuant to applicable Union data protection rules;(18)"supervisory authorities" means the European Data Protection Supervisor and the national supervisory authorities;(19)"CIR" means the common identity repository established by Article 17(1) of Regulation (EU) 2019/818;(20)"ECRIS-TCN data" means all data stored in the central system and in the CIR in accordance with Article 5;(21)"ESP" means the European search portal established by Article 6(1) of Regulation (EU) 2019/818.
Article 4Technical architecture of ECRIS-TCN1.ECRIS-TCN shall be composed of:(a)a central system;(aa)the CIR;(b)a national central access point in each Member State;(c)interface software enabling the connection of the competent authorities to the central system via the national central access points and the communication infrastructure referred to in point (d);(d)a communication infrastructure between the central system and the national central access points;(e)a communication infrastructure between the central system and the central infrastructures of the ESP and the CIR.2.The central system shall be hosted by eu-LISA at its technical sites.3.The interface software shall be integrated with the ECRIS reference implementation. The Member States shall use the ECRIS reference implementation or, in the situation and under the conditions set out in paragraphs 4 to 8, the national ECRIS implementation software to query ECRIS-TCN and to send subsequent requests for criminal records information.4.The Member States which use their national ECRIS implementation software shall be responsible for ensuring that their national ECRIS implementation software allows their national criminal records authorities to use ECRIS-TCN, with the exception of the Interface Software, in accordance with this Regulation. For that purpose, they shall, before the date of start of operations of ECRIS-TCN in accordance with Article 35(4), ensure that their national ECRIS implementation software functions in accordance with the protocols and technical specifications established in the implementing acts referred to in Article 10, and with any further technical requirements established by eu-LISA pursuant to this Regulation based on those implementing acts.5.For as long as they do not use the ECRIS reference implementation, Member States which use their national ECRIS implementation software shall also ensure the implementation of any subsequent technical adaptations to their national ECRIS implementation software required by any changes to the technical specifications established in the implementing acts referred to in Article 10, or changes to any further technical requirements established by eu-LISA pursuant to this Regulation based on those implementing acts, without undue delay.6.The Member States which use their national ECRIS implementation software shall bear all the costs associated with the implementation, maintenance and further development of their national ECRIS implementation software and its interconnection with ECRIS-TCN, with the exception of the interface software.7.If a Member State which uses its national ECRIS implementation software is unable to comply with its obligations under this Article, it shall be obliged to use the ECRIS reference implementation, including the integrated interface software, to make use of ECRIS-TCN.8.In view of the assessment to be carried out by the Commission pursuant to point (b) of Article 36(10), the Member States concerned shall provide the Commission with all necessary information.
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