Commission Regulation (EC) No 502/1999 of 12 February 1999 amending Regulation (EEC) No 2454/93 laying down provisions for the implementation of Council Regulation (EEC) No 2913/92 establishing the Community Customs Code

COMMISSION REGULATION (EC) No 502/1999

of 12 February 1999

amending Regulation (EEC) No 2454/93 laying down provisions for the implementation of Council Regulation (EEC) No 2913/92 establishing the Community Customs Code

Article 1

Regulation (EEC) No 2454/93 is hereby amended as follows:

Article 2

This Regulation shall enter into force on the seventh day following its publication in the Official Journal of the European Communities.

It shall apply from 31 March 1999.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

ANNEX I

‘ANNEX 37a

EXPLANATORY NOTE CONCERNING THE MESSAGES PRESENTED IN ANNEX 37b AND RULES AND CONDITIONS APPLICABLE TO THE MESSAGE DATA

TITLE I

Introduction

This Title describes the structure of the IE (information exchange), i.e. the model used to describe the content of the information to be exchanged between the competent authorities and between economic operators and the competent authorities using information technology and computer networks.

In this model, IEs are organised into data groups which contain data (attributes). The data (attributes) are grouped together in such a way that they build up coherent logical blocks within the scope of each IE.

The model allows to identify:

Structure of the IE (information exchange)

TITLE II

Rules for IE (information exchange)

r5 : “Item No” (box 32) is always used even if “Items” (box 5) = “1”, “Item No” (box 32) is also “1”.

r7 : Each “Item No” (box 32) is unique throughout the declaration.

r10 : When there is only 1 consignor declared, the data group “TRADER consignor (box 2)” on TRANSIT OPERATION level is used. The data group “TRADER consignor (ex box 2)” on GOODS ITEM level can/not be used.

r11 : When there is only 1 consignee declared, the data group “TRADER consignee (box 8)” on TRANSIT OPERATION level is used. The data group “TRADER consignee (ex box 8)” on GOODS ITEM level cannot be used.

r15 : The data group “TRADER authorised consignee (box 53)” can be used to indicate that simplified procedure will be used at destination.

r20 : When the declaration type (box 1 or ex box 1) = “T2” and the movement is issued in a non-EC country (identified by the office of departure), the principal must declare at least one “Previous document type” (box 40) = “T2”, “T2L”, “T2F”, “T2LF”, “T2CIM”, “T2TIR” or “T2ATA” followed by its reference in “Previous document reference”.

r26 : One of the attributes becomes required in case “PRODUCED. DOCUMENTS/CERTIFICATES” (box 44) is used.

r27 : Either “Additional information identification” or “Text” of the data group “SPECIAL MENTIONS” (box 44) is required in case “SPECIAL MENTIONS” is used.

r35 : Conditions “C5” and “C6” cannot be checked in case box 26 is not used.

r36 : Condition “C10” cannot be checked in case box 25 is not used.

r41 : “Agreed location of goods”/“Agreed location code”, “Authorised location of goods” and “Customs subplace” (box 30) cannot be used at the same time.

r60 : When the trader uses commodity codes then he must declare at least four and up to eight digits of the commodity code.

r75 : “Export from EC” and “Export from country” cannot be used at the same time.

r79 : Only PREVIOUS ADMINISTRATIVE DOCUMENTS and PRODUCED DOCUMENTS/CERTIFICATES that are marked as “Common” in the reference data “DOCUMENT TYPE” will be sent to destination by means of the IE01.

r80 : Only the SPECIAL MENTIONS that are marked as “Common” in the reference data will be sent to destination by means of the IE01.

r95 :

When box 3 is not used and there is more than one good item declared then “Number of loading lists” (box 4) is required.

This attribute is to be used when paper loading lists are present.

In case of paper loading lists the following rules are applied:

r100 : The attribute is used as the basic language to be used in any further communication between the trader at departure and the customs system. If the trader does not use this attribute then the customs system will use the default language of the office of departure.

r105 : The total number of packages is equal to the sum of all “Number of packages” + all “Number of pieces” + a value of “1” for each declared “bulk”. This control is not possible when “Number of loading lists” (box 4) is used.

r143 : The data in the IE corresponds always to the current (latest) version of the TRANSIT operation data. This means that it contains the amended declaration data (if any) and/or the revised declaration data after a control (if any) and completed with the departure control results.

r150 : The attribute “Corrected value” of the data group “RESULTS OF CONTROL” is linked with each single attribute that can be subject of a control and therefore it must reflect the same characteristics of the original message attribute.

r155 : The data group SGI CODES must be present in case the declaration contains sensitive goods.

r156 :

A “Sensitive quantity” is always required when the movement contains sensitive goods (see also rule 155).

The “Sensitive goods code” is not always required when the movement contains sensitive goods. If the HS6 commodity code (box 33) is enough to uniquely identify a sensitive good then the “Sensitive goods code” is not required. If the HS6 commodity code (box 33) is not enough to uniquely identify a sensitive good then the “Sensitive goods code” becomes required.

r160 : The data group CONTROL RESULTS must be present in case the declaration is submitted under simplified procedure.

r165 : The data group SEALS INFO must be present in case the declaration is submitted under simplified procedure, the authorisation of which foresees the use of seals.

r190 : Either “New transport means identity” and “New transport means nationality” or “New container number”, or both must be used when “TRANSHIPMENT” occurred.

r210 : The IE transmits to the office of departure the relevant AAR information received from the office of departure associating to each single attribute, when the case occurs, the data group “RESULTS OF CONTROL”

r217 : All “Incidents” occurred are transmitted to the office of departure. Only those “Transhipments” marked “not yet sent” (i. e. flag “Already in the system” in a message of arrival notification or a new box created for this purpose on the TRANSIT ACCOMPANYING DOCUMENT) are transmitted to the office of departure.

r230 : This attribute is used as a flag, its value can be either “0” (“no”) or “1” (“yes”).

r231 : The value of this attribute must be one of the 22 countries for transit without the 15 countries of the EC.

r325 : When there are already seals identified in the AAR and/or arrival notification then “State of seals” is required.

r355 : Only “GOODS ITEMS” showing discrepancies are sent back to the office of departure.

r470 : The IE15 allows the usage of commodity codes up to eight digits (national), however only the first six digits are sent to destination with the AAR (international).

r700 : This information is not required when goods of different type covered by the same declaration are packed together in such a way that it is impossible to determine the gross mass of each type of goods.

TITLE III

Conditions for IE (information exchange)

C1 :

If “Country of destination” (box 17a) on transit operation level contains a “country” as defined in the Convention on a common transit procedure

thenTRADER consignee (box 8) = “R”

elseTRADER consignee (box 8) = “O”

.

C2 :

If “Country of destination” (ex box 17a) on GOODS ITEM level contains a “country” as mentioned in C1

thenTRADER consignee (ex box 8) = “R”

elseTRADER consignee (ex box 8) = “O”

.

C5 :

If first digit of “Inland mode of transport” (box 26) = “5” or “7”

thenIdentity at departure (box 18) cannot be used

.

C6 :

If first digit of “Inland mode of transport” (box 26) = “2”, “5” or “7”

then“Nationality at departure” (box 18) cannot be used

.

C10 :

If first digit of “Transport mode at the border” (box 25) = “2”, “5” or “7”

then“Nationality crossing border” (box 21) = “O”

else“Nationality crossing border” (box 21) = “R”

.

C15 :

If SGI CODES is used

then“Commodity code” (box 33) = “R”

else“Commodity code” (box 33) = “O”

.

C30 :

If there are different contracting parties declared for departure (identified by the office of departure, box C) and destination (identified by the office of destination, box 53)

thenat least one “CUSTOMS OFFICE of transit” (box 51) = “R”

else“CUSTOMS OFFICE of transit” (box 51) = “O”

.

C35 :

If “Declaration type” (box 1) or “Declaration type” (ex box 1) = “T2” and “Country of dispatch”, identified by the first two digits of the “CUSTOMS OFFICE of departure reference number” (box C) = is an EFTA country

then“PREVIOUS ADMINISTRATIVE REFERENCES” = “R”

else“PREVIOUS ADMINISTRATIVE REFERENCES” = “O”

.

C45 :

If “Declaration type” (box 1) = “T-”

then“Declaration type” (ex box 1) = “R”

else“Declaration type” (ex box 1) cannot be used

.

C50 :

If “TIN” (box 50) is used

thenall attributes of name and address (NAD) (box 50) = “O” if already known by the system

elseall attributes of name and address (NAD) (box 50) = “R”

.

C55 :

If “Container” (box 19) = “1”

then“CONTAINERS (box 31)” = “R”

else“CONTAINERS (box 31)” = “O”

.

C60 :

If “Kind of packages” (box 31) indicates “BULK” (UNECE rec 21: “VQ”, “VG”, “VL”, “VY”, “VR” or “VO”

then

“Marks and numbers of packages” (box 31) =“O”

“Number of packages” (box 31) cannot be used

“Number of pieces” (box 31) cannot be used

else

If “Kind of packages” (box 31) indicates “UNPACKED” (UNECE rec 21: = “NE”)

then

“Marks and numbers of packages” (box 31) = “O”

“Number of packages” cannot be used

“Number of pieces” (box 31) = “R”

else

“Marks and numbers of packages” (box 31) = “R”

“Number of packages” (box 31) = “R”

“Number of pieces” (box 31) cannot be used.

.

C75 :

If “Additional information id” (box 44) = “DG0” or “DG1”

then“Export from EC” or “Export from country” (box 44) = “R”

else“Export from EC” and “Export from country” (box 44) cannot be used.

.

C85 :

If “Guarantee type” = “0”, “1”, “4” or “9”

then“GUARANTEE REFERENCE” = “R”

else“GUARANTEE REFERENCE” = “O”

.

C86 :

If “Guarantee type” = “0”, “1”, “4” or “9”

then“Access code” = “R”

else“Access code” = “O”

.

C90 :

If first digit of “Control result code” = “B”

then“Waiting for discrepancies resolution” = “R”

else“Waiting for discrepancies resolution” = “O”

.

C95 :

If “Number of loading lists” (box 4) is used

then“Total number of packages” (box 6) = “R”

else“Total number of packages” (box 6) = “O”

.

C99 :

If corresponding free text field is used

then“_LNG” = “R”

else“_LNG” = “O”.

(The language of the address attributes is expressed by NAD_LNG)

C100 :

If “CONTROL RESULT” (box D) is used

then

“Authorised location of goods” = “O”

“Customs subplace” cannot be used

“Agreed location code” cannot be used

“Agreed location of goods” cannot be used

else

“Authorised location of goods” cannot be used

“Agreed location code” = “O”

“Agreed location of goods” = “O”

“Customs subplace” = “O”

.

C110 :

If “CONTROL RESULT” (Simplified procedure) is used

then“TIN” = “R”

else“TIN” = “O”

.

C125 :

If “Other guarantee reference” is NOT used

then“GRN” = “R”

else“GRN” cannot be used

.

C130 :

If “GRN” is NOT used

then“Other guarantee reference” = “R”

else“Other guarantee reference” cannot be used.

.

C135 :

If only 1 country of dispatch is declared

then

“Country of dispatch (box 15a)” on TRANSIT OPERATION level = “R”

“Country of dispatch (ex box 15a)” on GOODS ITEM level cannot be used

else

“Country of dispatch (box 15a)” on TRANSIT OPERATION level cannot be used

“Country of dispatch (ex box 15a)” on GOODS ITEM level = “R”

.

C140 :

If only 1 country of destination is declared

then

“Destination country (box 17a)” on TRANSIT OPERATION level = “R”

“Destination country (ex box 17a)” on GOODS ITEM level cannot be used

else

“Destination country (box 17a)” on TRANSIT OPERATION level cannot be used

“Destination country (ex box 17a)” GOODS ITEM level = “R”

.

C185 :

If first digit of “Control result code” = “A”

and second digit of “Control result code” = “1” or “2” (“Satisfactory” or “Considered satisfactory”)

then“All data groups and attributes marked with “Cond 185” cannot be used”

elseAll data groups and attributes marked with “Cond 185” = “R”

.’

ANNEX II

‘ANNEX 37b

STRUCTURED MESSAGES AND DATA CONTENT FOR THE IE (INFORMATION EXCHANGE)

TITLE I

Structure and content of the EDI transit declaration

Chapter I

Structure of the EDI transit declaration

Chapter II

Particulars (data) of the EDI transit declaration

Particulars entered into the different boxes of the SAD document, as defined in Annexes 37 and 38, will be used for the EDI transit declaration where the formalities are carried out using a data-processing technique in association with, or replaced by a code if appropriate.

Additional codes presented in Annex 38a shall equally be applied.

In box 15 “Country of dispatch/export” and in box 17 “Country of destination” textual information shall be replaced by the proper code.

Additional data elements to be inserted are as follows:

TITLE II

Structure and content of the anticipated arrival message from the office of departure to the office of destination (AAR)

Chapter I

Structure of the AAR message

Chapter II

The particulars (data) of the AAR message

The AAR message shall be based on data derived from the transit declaration presented in Chapter I (as amended by the trader and/or revised by the competent authorities) and completed using the additional data presented below:

TITLE III

Structure and content of the arrival advice message from the office of destination to the office of departure

Chapter I

Structure of the arrival advice message

Chapter II

The particulars (data) of the arrival advice message

TITLE IV

Structure and content of the control results message from the office of destination to the office of departure

Chapter I

Structure of the control results message

Chapter II

The particulars (data) of the control results message

The control results message shall be based on the data derived from the anticipated arrival record message (AAR) presented in Title II, Chapter II.

Additional data elements to be inserted are as follows:

ANNEX III

►C1  ‘ANNEX 37c

ADDITIONAL CODES FOR THE COMPUTERISED TRANSIT SYSTEM

COUNTRY CODES (CNT)

The ISO alpha two country code is used — see Annex 38.

CUSTOMS OFFICE REFERENCE NUMBER (COR)

Field 1 as explained above.

Field 2 has to be freely filled with a six character alphanumeric code. The six characters allow national administrations, where necessary, to define a hierarchy of customs offices.

COMMODITY CODE (COM)

The Harmonised System is a worldwide standard for the first six digits (HS6). The commodity code may be expanded to eight digits for national use but only HS6 code shall be transmitted between the countries.

SENSITIVE GOODS CODE

The code is used in extension to HS6, where a sensitive good cannot sufficiently be identified with HS6. In such a case each sensitive good belonging to a HS6 code shall be identified with a progessive numbering.

CONTROL RESULTS CODE

CONTROL INDICATOR CODE

The “Control indicator” gives an indication of the differences detected at the office of destination.

ADDITIONAL INFORMATION/SPECIAL INDICATION CODE

Additional special indication codes can also be defined at national domain level.

LANGUAGE CODE

ISO alpha 2 codification as specified in ISO — 639: 1988 shall apply.

TYPE OF GUARANTEE CODE

In addition to guarantee codes presented in Annex 38 the following guarantee code shall apply:

9 Individual guarantee with multiple usage.

DOCUMENT/MESSAGE NAME, CODE (numeric codes extracted from the 1997b UN Directories for Electronic Data Interchange for Administration, Commerce and Transport: List of codes for data element 1001, Document/message name coded)

PACKAGE CODE (UNECE Recommendation No 21/Rev. 1 — August 1994)

ANNEX IV

‘ANNEX 45a

TRANSIT ACCOMPANYING DOCUMENT

Chapter I

Specimen of the transit accompanying document

Chapter II

Explanatory notes and particulars (data) for the transit accompanying document (Acc Doc)

The transit accompanying document shall be printed based on data derived from the final version of the transit declaration (as amended by the trader and/or revised by the customs) and completed with:

The following possibilities exist for the printing of the transit accompanying document:

The following possibilities exist for the return of the control results from the office of destination:

When paper loading lists are used the transit accompanying document copies A and B shall be printed from the system. In this case the following data shall be inserted:

All other information specific to goods at items level shall appear on the corresponding loading lists that shall be attached to the transit accompanying document.’

ANNEX V

‘ANNEX 45b

LIST OF ITEMS

Chapter I

Specimen of the list of items

Chapter II

Explanatory notes and the particulars (data) for the list of items

When a movement consists of more than one item, then sheet A of the list of items shall always be printed by the computer system and shall be attached to copy A of the transit accompanying document.

Where the transit accompanying document is printed in two copies, A and B, then also sheet B of the list of items shall be printed and attached to copy B of the transit accompanying document.

Particulars have to be printed as follows:

( 1 ) OJ L 302, 19.10.1992, p. 1..

( 2 ) OJ L 17, 21.1.1997, p. 1.

( 3 ) OJ L 253, 11.10.1993, p. 1.

( 4 ) OJ L 10, 15.1.1999, p. 1.

( 5 ) OJ C 327, 7.12.1995, p. 2.

( 6 ) OJ L 33, 4.2.1997, p. 24.

( 7 ) Final Report (PE 220.895/fin.), 20.2.1997

( 8 ) OJ C 176, 10.6.1997, p. 3.

( 9 ) OJ L 281, 23.11.1995, p. 31.