Commission Regulation (EC) No 1238/95 of 31 May 1995 establishing implementing rules for the application of Council Regulation (EC) No 2100/94 as regards the fees payable to the Community Plant Variety Office
Modified by
  • Council Regulation (EC) No 1103/97of 17 June 1997on certain provisions relating to the introduction of the euro, 31997R1103, June 19, 1997
  • Commission Regulation (EC) No 329/2000of 11 February 2000amending Regulation (EC) No 1238/95 establishing implementing rules for the application of Council Regulation (EC) No 2100/94 as regards the fees payable to the Community Plant Variety Office, 32000R0329, February 12, 2000
  • Commission Regulation (EC) No 569/2003of 28 March 2003amending Regulation (EC) No 1238/95 establishing implementation rules for the application of Council Regulation (EC) No 2100/94 as regards the fees payable to the Community Plant Variety Office, 32003R0569, March 29, 2003
  • Commission Regulation (EC) No 1177/2005of 20 July 2005amending Regulation (EC) No 1238/95 establishing implementing rules for the application of Council Regulation (EC) No 2100/94 as regards the fees payable to the Community Plant Variety Office, 32005R1177, July 21, 2005
  • Commission Regulation (EC) No 2039/2005of 14 December 2005amending Regulation (EC) No 1238/95 establishing implementing rules for the application of Council Regulation (EC) 2100/94 as regards the fees payable to the Community Plant Variety Office, 32005R2039, December 15, 2005
  • Commission Regulation (EC) No 572/2008of 19 June 2008amending Regulation (EC) No 1238/95 as regards the level of the annual fee and the fees relating to technical examination, payable to the Community Plant Variety Office, and the manner of payment, 32008R0572, June 20, 2008
  • Commission Implementing Regulation (EU) No 510/2012of 15 June 2012amending Regulation (EC) No 1238/95 as regards the application fee payable to the Community Plant Variety Office, 32012R0510, June 16, 2012
  • Commission Implementing Regulation (EU) No 623/2013of 27 June 2013amending Regulation (EC) No 1238/95 as regards the level of the annual fee payable to the Community Plant Variety Office, 32013R0623, June 28, 2013
  • Commission Implementing Regulation (EU) No 1294/2014of 4 December 2014amending Regulation (EC) No 1238/95 as regards the level of the application fee and of the examination fee payable to the Community Plant Variety Office, 32014R1294, December 5, 2014
  • Commission Implementing Regulation (EU) 2015/2206of 30 November 2015amending Regulation (EC) No 1238/95 as regards the fees payable to the Community Plant Variety Office, 32015R2206, December 1, 2015
  • Commission Implementing Regulation (EU) 2016/2141of 6 December 2016amending Regulation (EC) No 1238/95 as regards the level of the annual fee and of the examination fees payable to the Community Plant Variety Office, 32016R2141, December 7, 2016
  • Commission Implementing Regulation (EU) 2019/1978of 26 November 2019amending Regulation (EC) No 1238/95 as regards the fees payable to the Community Plant Variety Office, 32019R1978, November 29, 2019
  • Commission Implementing Regulation (EU) 2023/1104of 6 June 2023amending Regulation (EC) No 1238/95 as regards the fees payable to the Community Plant Variety Office, 32023R1104, June 7, 2023
Commission Regulation (EC) No 1238/95of 31 May 1995establishing implementing rules for the application of Council Regulation (EC) No 2100/94 as regards the fees payable to the Community Plant Variety Office
Article 1Scope1.Fees due to the Office, as provided for in the Basic Regulation and the Proceedings Regulation, shall be charged in accordance with this Regulation.2.The fees due to the Office shall be laid down, charged and paid in euros.3.Paragraphs 1 and 2 shall apply mutatis mutandis to any surcharge, due to the Office.4.Details of the fees which may be charged by authorities of Member States by virtue of provisions of the Basic Regulation or this Regulation shall be governed by the relevant national rules of the Member States concerned.5.Where the President of the Office is empowered to take a decision as to the amount of fees and the way in which they are to be paid, such decisions shall be published in the Official Gazette of the Office.
Article 2General provisions1.For each individual matter, a party to proceedings as specified in the Proceedings Regulation shall be liable to pay fees or surcharges. In the case of several parties to proceedings acting in common or on whose behalf a common course of action is pursued, each shall be liable to such payment as joint debtor.2.Unless otherwise provided in this Regulation, the provisions relating to proceedings before the Office, including provisions as to languages, as laid down in the Basic Regulation and the Proceedings Regulation, shall apply.
Article 3Manner of payment1.Fees and surcharges due to the Office shall be paid by transfer to a bank account held by the Office.2.The President of the Office may allow alternative forms of payment in accordance with rules on working methods which shall be established pursuant to Article 36(1)(d) of Council Regulation (EC) No 2100/94.
Article 4Date to be regarded as the date on which payment is received1.The date on which a payment of fees and surcharges shall be considered to have been received by the Office shall be the date on which the full amount of the transfer referred to in Article 3(1) is entered in a bank account held by the Office.2.Where the President of the Office allows other forms of payment in accordance with Article 3 (2), he shall simultaneously include in the conditions the date to be regarded as the date on which the payment is received.3.Where the payment is considered not to have been received by the Office within the requisite time limit, such time limit shall be considered to have been observed vis-à-vis the Office where sufficient documentary evidence is produced within that time limit to show that the person making the payment duly gave an order to a banking establishment or a post office to transfer the amount of the payment in euro to a bank account held by the Office within the time limit.4.It shall be considered to be "necessary" within the meaning of paragraph 3 if the person making the payment duly gave an order to a banking establishment or a post office to transfer the amount of the payment in ecus to a bank account held by the Office.5.Documentary evidence shall be regarded as sufficient within the meaning of point 3 where an acknowledgement of provision of the transfer order, issued by a banking establishment or a post office, is produced. However, where the transfer ordered was a transfer using the SWIFT electronic bank payment method, the acknowledgement of provision of the transfer order shall take the form of a copy of the SWIFT report, stamped and signed by a duly authorised official of the bank or post office.
Article 5Name of the person making the payment and the purpose of payment1.A person making a payment of fees or surcharges shall indicate in writing his name and the purpose of such payment.2.If the Office cannot establish the purpose of a payment, it shall require the person having made the payment to inform it thereof in writing within one month. If the purpose is not indicated within that period, the payment shall be deemed not to have been made and shall be refunded to the person having made it.3.If after enquiry with the bank concerned, the identity of the person making the payment cannot be confirmed and the amount cannot be refunded to any particular person, the amount shall be considered as other revenues within the deadlines outlined in the internal financial provisions of the Office referred to in Article 112 of the Basic Regulation and adopted by the Administrative Council of the Office.
Article 6UnderpaymentA time-limit for payment of fees or surcharges shall, in principle, be deemed to have been observed only if the full amount of the fee or surcharge has been paid in due time. If the fees or surcharges are not paid in full, the amount which has been paid shall be refunded after any time-limit for payment has expired. The Office may, however, where this is considered justified, overlook any small deficiencies, without prejudicing the rights of the person making the payment.
Article 7Application fee1.The applicant for a Community Plant Variety Right (the applicant) shall pay a fee of EUR 450 for the processing of an application filed and submitted via a web form by electronic means, made through the Office’s online application system.The applicant shall accept the Terms and Conditions of use of the secure electronic communications platform maintained by the Office and shall use that platform for submitting applications referred to in the first subparagraph and other documents, receiving notifications and documents sent by the Office, replying to such notifications and performing other actions.The applicant shall pay a fee of EUR 800 for the processing of an application submitted by means other than through the Office’s online application system.2.The applicant shall take the necessary steps for payment of the application fee, in accordance with Article 3 of this Regulation, prior to or on the date on which the application is filed, directly at the Office or at one of the sub-offices established or national agencies entrusted pursuant to Article 30(4) of the Basic Regulation.3.If the payment of the application fee is considered not to have been received at the same time as the application is received by the Office, the Office shall specify, in accordance with Article 51 of the Basic Regulation, a period of two weeks during which the formal date of application, assigned in accordance with the aforesaid Article 51, shall not be affected; a new request for payment as provided for in Article 83 (2) of the Basic Regulation shall not be issued to the applicant prior to the expiry of that period.4.If the payment of the application fee is considered not to have been received within the time limit specified pursuant to paragraph 3, the date of receipt of payment shall be treated as the date of application for the purposes of Article 51 of the Basic Regulation.5.Paragraph 4 shall not apply where the application is accompanied by sufficient documentary evidence showing that the person making the payment duly gave an order to a banking establishment or a post office to transfer the amount of the payment in euro to a bank account held by the Office; Article 4 (5) shall apply mutatis mutandis.6.As long as payment of the application fee is considered not to have been received by the Office, it shall not publish the application concerned and shall defer the technical examination.7.Where the application fee is received but the application is not valid under Article 50 of the basic Regulation, the Office shall refund the application fee when notifying the applicant of the deficiencies found in the application.
Article 8Fees relating to technical examination1.Fees for arranging and carrying out the technical examination of a variety being the subject of an application for a Community plant variety right (examination fee) shall be paid in accordance with Annex I for each growing period started. In the case of varieties for which material with specific components has to be used repeatedly for the production of material, the examination fee laid down in Annex I shall be due in respect of such variety and in respect of each of the components for which an official description is not available and which must also be examined.2.The examination fee for the first growing period shall be due and payable no later than one month after the closing date for receipt of the material for the technical examination.3.The examination fee for each subsequent growing period shall be due and payable no later than one month prior to the beginning of such period unless the Office decides otherwise.4.The President of the Office shall publish the dates for payment of the examination fees in the Official Gazette of the Office.5.In the case of an examination report on the results of a technical examination which has already been carried out, in accordance with Article 27 of the Proceedings Regulation, prior to the date of application under Article 51 of the Basic Regulation, an administrative fee shall be due within such time limit as the Office shall specify.The amount of that fee shall be determined by the President of the Office after consultation of the Administrative Council and shall be published in the Official Gazette of the Office.
Article 9Annual fee1.The Office shall charge a holder of a Community plant variety right ("the holder") a fee of EUR 380 for each year of the duration of a Community plant variety right ("annual fee"), as referred to in Article 113(2), point (d), of the Basic Regulation.2.Payment of the annual fee shall be due:(a)in relation to the first year of the term of the Community plant variety right, within 60 days of date of the grant of the right; and(b)in relation to subsequent years of the term of the Community plant variety right, on the first day of the calendar month preceding the month in which the anniversary of the date grant falls.3.The Office shall issue to the holder a request containing the subject of payment, the amount due, the date for payment, and information on the possibility of a surcharge pursuant to Article 13 (2) (a).4.The Office shall not refund any payments in relation to the annual fee which have been effected in order to keep the Community plant variety right in force, unless the Office has received a surrender of a Community plant variety right between the date for payment and the anniversary of the date grant as specified under point (b) of paragraph 2. Surrenders received after the anniversary of the date grant shall not be taken into account for such payments.
Article 10Fees for processing specific requests1.Fees for the processing of a request, payable by the person making such request, shall be as follows:(a)for an application for a compulsory exploitation right, including any entries in the Registers, an application for an exploitation right to be granted by the Office pursuant to Article 100 (2) of the Basic Regulation, or a request to amend such exploitation rights, once granted, (compulsory licence fee), save for the Commission or a Member State in the circumstances referred to in Article 29 (2) thereof: EUR 1500;(b)for a request for the following entries into the Register of Community plant variety rights (register fee):transfer of a Community plant variety right, contractual exploitation right,identification of varieties as initial or essentially derived,institution of actions in respect of claims referred to in Articles 98 (1), (2) and 99 of the Basic Regulation,a Community plant variety right given as a security or as the subject of rights in rem, orany levy of execution as referred to in Article 24 of the Basic Regulation: EUR 100;(c)for a request for any entry in the Register of Applications for Community plant variety rights or the Register of Community plant variety rights, other than those referred to in (a) and (b) above: EUR 100;(d)for a request for determining amount of costs pursuant to Article 85 (5) of the Regulation: EUR 100.2.The fees referred to in paragraph 1 shall be due and payable on the date of receipt of the request to which they relate. Where the payment is not received in good time, Article 83 (2) of the Basic Regulation shall apply.3.Where a request for an entry referred to in point (b) or (c) of paragraph 1 concerns more than one application or registered right, applied for or held by the same person, only one fee shall be charged.
Article 11Appeal fee1.The appellant shall pay an appeal fee of EUR 2100 for the processing of an appeal, as provided for in Article 113(2), point (c), of the Basic Regulation.2.A third of the appeal fee shall be due on the date of receipt of the appeal at the Office; Article 83 (2) of the Basic Regulation shall apply to that third. The remaining two-thirds of the appeal fee shall be due, upon request of the Office, within one month after remittal of the case by the relevant body of the Office of the Board of Appeal.3.A refund of the appeal fee already paid shall be ordered, in the event of an interlocutory revision, under the authority of the President of the Office and in other cases by the Board of Appeal, provided that the conditions laid down in Article 83 (4) of the Basic Regulation are met.4.Paragraph 1 shall not apply to the Commission or a Member State, being the appellant against a decision taken under Article 29 (2) of the Basic Regulation.
Article 12Fees laid down by the President of the Office1.The President of the Office shall fix the fees for the following matters:(a)the administrative fee referred to in Article 8(5);(b)fees for issuing certified copies of documents;(c)the administrative fee referred to in Article 82(2) of the Proceedings Regulation;(d)the administrative fee concerning the declaration of Community plant variety right null and void, as referred to in Article 20 of the Basic Regulation;(e)the administrative fee concerning a written objection to granting a Community plant variety right, as referred to in Article 59 of the Basic Regulation.2.The President of the Office may decide to make the services mentioned under paragraph (1(a) to (e) dependent on an advance payment.
Article 13Surcharges1.The Office may levy a surcharge to the application fee if it establishes that:(a)a proposed denomination cannot be approved, in accordance with Article 63 of the Basic Regulation, by reason of its being identical to a denomination of another variety or by reason of its differing from a denomination of the same variety; or(b)an applicant for a Community plant variety right makes a new proposal for a variety denomination unless he was required by the Office to do so or unless he pursued an application for a Community plant variety right in accordance with Article 21 (3) of the Proceedings Regulation.The Office shall not publish a proposal for variety denomination prior to the payment of a surcharge levied in accordance with the provisions of the first subparagraph.2.The Office may levy a surcharge to the annual fee if it establishes that:(a)the holder has failed to pay the annual fee in accordance with Article 9 (2) and (3); or(b)the variety denomination must be amended in the event of a prior conflicting right of a third party, as laid down in Article 66 (1) of the Basic Regulation.3.The surcharges referred to in paragraphs 1 and 2 shall be levied in accordance with the rules on working methods to be established pursuant to Article 36 (1) (d) of the Basic Regulation, shall amount to 20 % of the fee concerned, subject to a minimum of EUR 100, and shall be due and payable within one month of the date on which the Office issues a request.
Article 14Derogations1.Notwithstanding Article 7, the formal date of application assigned under Article 51 of the Basic Regulation shall remain valid in respect of all applications filed in accordance with Article 116 (1) or (2) thereof if sufficient evidence is produced on 30 September 1995 at the latest that the applicant for the Community plant variety right carried out the acts necessary for payment of the application fee.2.Notwithstanding Article 8 (5), an administrative fee of EUR 100 shall be paid where a technical examination of the variety is carried out on the basis of the available findings from any proceedings for the grant of a national plant variety right in accordance with Article 116 (3) of the Basic Regulation. Such administrative fee shall be due on 30 November 1995 at the latest.3.Notwithstanding Article 8 (5), authorities before which proceedings for the grant of a national plant variety right have been held may charge the applicant for a Community plant variety right a fee for marking available the relevant documents under the conditions laid down in Article 93 (3) of the Proceedings Regulation. Such fee shall not exceed the fee charged in the Member State concerned for the transmission of an examination report from a testing authority in another country; its payment shall be without prejudice to the payments to be made pursuant to paragraphs 1 and 2.4.Notwithstanding Article 8, a report fee of EUR 300 shall be due in the case of an examination report referred to in Article 94 of the Proceedings Regulation within such time limit as the Office shall specify.
Article 15Entry into forceThis Regulation shall enter into force on the day of its publication in the Official Journal of the European Communities.
This Regulation shall be binding in its entirety and directly applicable in all Member States.ANNEX IFees relating to technical examination as referred to in Article 8The fee to be paid for the technical examination of a variety shall be determined in accordance with the table:
(in EUR)
Cost groupFee
Agricultural group
1Potato2580
2Grasses3650
3Other agricultural species1980
Fruit group
4Apple4130
5Other fruit species4130
Ornamental group
6Ornamental living greenhouse2390
7Ornamental living outdoor3070
8Ornamental non-living greenhouse2760
9Ornamental non-living outdoor2890
10Ornamental special3550
Vegetable group
11Vegetable greenhouse3570
12Vegetable outdoor3280
ANNEX II
On the basis of the groups referred to in Annex I, the annual fee to be paid pursuant to Article 9 shall be as follows.
(EUR)
YearGroup
ABC
1400400300
2600500400
3800600500
4 and subsequent years1000700600
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