(a) a competence framework used for the identification, selection and preparation of volunteers as junior or senior professionals; (b) provisions to ensure equal opportunities and non-discrimination in the identification and selection process; (c) provisions to ensure compliance of sending and hosting organisations with relevant national and Union law and law of the hosting country; (d) standards governing the partnerships between sending and hosting organisations; and (e) provisions for recognition of the skills and competences acquired by EU Aid Volunteers, in line with existing relevant Union initiatives.
Commission Delegated Regulation (EU) No 1398/2014 of 24 October 2014 laying down standards regarding candidate volunteers and EU Aid Volunteers Text with EEA relevance
(a) "Competences" mean according to the definition laid out in the European Reference Framework on Key Competences for Lifelong Learning OJ L 394, 30.12.2006, p. 10 .(b) "Transversal competences" mean competences required in many sectors of volunteering and employment and which are not specific to humanitarian aid; (c) "Specific competences" mean competences required for the EU Aid Volunteers initiative and humanitarian aid more widely; (d) "Technical competences" mean competences resulting from specialized knowledge relevant in the context of humanitarian aid; (e) "Learning outcomes" mean according to the definition laid out in the European Qualifications Framework OJ C 111, 6.5.2008, p. 1 .
(a) Transversal competences; (b) Specific competences; and (c) Technical competences.
(a) junior professionals, in particular recent graduates with less than five years' professional experience and less than five years' experience in humanitarian action; and (b) senior professionals with five or more years' professional experience in positions of responsibility or expert positions.
(a) Level 4: Excellent proficiency; (b) Level 3: Sustained proficiency; (c) Level 2: Proficiency with development needs; (d) Level 1: Poor proficiency.
(a) Basic information about the EU Aid Volunteer; (b) Basic information about the volunteer placement and a description of the tasks to be carried out; (c) The competences set out in the competence framework and an assessment of the volunteer's performance and learning outcomes according to these; (d) Learning needs and planned development activities, where relevant; (e) Courses attended during the training or placement; and (f) Any other relevant information.
(a) Selection; (b) Training, including apprenticeship placement, where relevant; (c) Deployment; and (d) Post-deployment debrief, where relevant.
(a) the professional recognition of competences acquired that would be usable in a professional context and that would improve the employability of a volunteer; and (b) the social recognition of the volunteers' contribution to expressing the Union's values of solidarity with people in need and visibly promoting a sense of European citizenship.
(a) dates of the assignment; (b) name and details of the sending and hosting organisations; (c) name and contact details of the volunteer's mentor and line manager; (d) name and details of persons in the sending and hosting organisations willing to provide a reference for the volunteer; (e) the EU Aid Volunteer's main tasks and responsibilities; (f) a description of the EU Aid Volunteer's main achievements during the assignment; (g) a description of the learning outcomes achieved by the EU Aid Volunteer during the different stages of their participation in the initiative, assessed in accordance with Article 3(3) of this Regulation.
(a) Equality; (b) Shared values and a shared vision; (c) Transparency; (d) Responsibility, accountability and reliability; (e) Mutual trust and respect; (f) Complementarity, building on the diversity of the humanitarian and volunteering community with a strong focus on local capacity building; (g) Flexibility and adaptability; and (h) Mutuality in allocating resources and setting objectives.
(a) a vulnerability and risk assessment of the country of deployment, including assessment of security, travel and health risks relevant for EU Aid Volunteers; (b) consideration of the current capacity of the hosting organisation to host an EU Aid Volunteer; (c) an analysis of the competences and capacities currently lacking within the hosting organisation and the local community, identifying needs and analysing how they can best be addressed; (d) an analysis of the expected added value from the EU Aid Volunteer and, where relevant, from the envisaged capacity building support to the hosting organisation and local community.
(a) partnerships shall be based on an agreement on shared values and a shared vision, in particular as relates to volunteering and humanitarian aid; (b) the added value of each partner and their respective roles shall be clearly defined; (c) all partners shall agree on the common objectives of the partnership and the ways in which the partnership shall be managed, in particular: (i) decision-making procedures and working practices; (ii) financial arrangements and management; (iii) communication channels between all stakeholders; frequency of meetings and field visits by sending organisations; (iv) work plan and activities, including timeline; (v) task allocation, according to the communication plan of the initiative; (vi) monitoring and evaluation of the partnership; (vii) book-keeping and documentation; (viii) a refinement and finalisation of the needs assessment referred to in paragraph 1; (ix) joint formulation and evaluation of EU Aid Volunteers' task assignments; (x) roles and responsibilities with regard to candidate volunteers and EU Aid Volunteers over the different stages of their participation in the EU Aid Volunteers initiative; (xi) procedures for handling complaints (both those made within the partnership and those from external parties relating to its work) and resolving conflict between partners; (xii) policies and procedures for the exit of a partner; (xiii) financial implications; and (xiv) contractual implications (including as relates to EU Aid Volunteers and the communities concerned);
(d) where relevant, a needs-based strategy for capacity building and/or technical assistance between partners shall be developed and a dedicated budget allocated to this strategy; (e) partners shall contribute to learning activities and shall commit to carry out actions relating to communication and visibility in accordance with the communication plan referred to in Article 17 of Regulation (EU) No 375/2014.
(a) comply with relevant Union and national legislation and seek to avoid or to address and remove discriminatory policies and practices, including any barriers to employment for all groups identified in that legislation and/or known to be liable to encounter prejudices when seeking employment and thus to be at risk of under-representation; (b) cover, but not be limited to, all aspects of the volunteer's experience, including individual standards of behaviours, advertisement of placement, recruitment and selection, training and development, performance management, working conditions including pay and dismissal procedures; (c) clearly state the roles and responsibilities of all staff and volunteers, senior management and leadership teams, human resources departments and any other stakeholders identified by the organisation; (d) be regularly monitored and reviewed to ensure that it remains in accordance with the relevant legislation and that it is being correctly and effectively implemented.
(a) Regulation (EU) No 375/2014, including respect of the general principles referred to in Article 5; (b) Legislation applicable to the legal status of the EU Aid Volunteers; (c) Applicable legislation on working conditions, health, safety and security of volunteers; (d) Legislation on equal treatment and non-discrimination; and (e) Legislation on the protection of personal data.
(a) recruitment and selection (including application forms, interview notes and self-assessment questionnaires); and (b) preparation and management of the EU Aid Volunteers (including learning and development plans, performance reviews and records of mentoring support, medical checks or any disciplinary issues).
(a) collected lawfully and adequately for a legitimate purpose; (b) processed fairly and lawfully; (c) corrected or updated, where necessary; (d) accessed only by authorised personnel; (e) made accessible upon request to the candidate volunteer or EU Aid Volunteer concerned; (f) kept securely; and (g) kept no longer than necessary.
(a) Commitment to developing a sense of identity around the EU Aid Volunteers initiative and to contributing to its objectives; (b) Respect for other people and their dignity and respect of the principle of non-discrimination; (c) Respect of the humanitarian aid principles as referred to in Article 5(1) of Regulation (EU) No 375/2014; (d) Commitment to the safeguarding of children and to the protection of vulnerable adults, including through a zero-tolerance to sexual abuse; (e) Zero-tolerance to the use of drugs illegal in the country of deployment; (f) Respect of local laws; (g) Integrity, anti-fraud and anti-corruption; (h) Maintaining high standards of personal and professional conduct; (i) Compliance with security and health and safety procedures; (j) Duty to report breaches and provisions for whistle-blowing; (k) Rules on contact with the media and information management; and (l) Rules prohibiting the misuse of the organisation's equipment.
| Competence | Description |
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| Working with others |
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| Communication |
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| Self-awareness and resilience |
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| Autonomy |
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| Managing one's own expectations |
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| Inter-cultural awareness |
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| Achieves and communicates the immediate results of the action and the progress made in terms of capacity building |
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| Accountability |
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| Competence | Description |
|---|---|
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finance and accounting legal affairs project management and administration project monitoring and evaluation communications (including visibility, public relations and advocacy) logistics and transport human resources management and learning organisational development and capacity building strategic policymaking and planning risk communication and information technology water and sanitation protection and shelter food, nutrition and health refugees and internally displaced persons gender issues child protection livelihoods linking relief, rehabilitation and development disaster risk management resilience building disaster data and knowledge risk and vulnerability assessment and mapping and fragility and conflict analysis climate change adaptation and ecosystem-based management awareness-raising and education urban resilience and land-use planning community-based development social protection and safety nets resilient business and infrastructure, including critical infrastructure protection risk financing monitoring and early warning systems disaster preparedness and contingency planning civil protection and emergency response post-disaster and post-conflict assessment and recovery medical and paramedical services engineering volunteer management