Commission Implementing Regulation (EU) No 1011/2014 of 22 September 2014 laying down detailed rules for implementing Regulation (EU) No 1303/2013 of the European Parliament and of the Council as regards the models for submission of certain information to the Commission and the detailed rules concerning the exchanges of information between beneficiaries and managing authorities, certifying authorities, audit authorities and intermediate bodies
Modified by
- Commission Implementing Regulation (EU) 2019/295of 20 February 2019amending Implementing Regulation (EU) No 1011/2014 as regards changes to the model for the payment application including additional information concerning financial instruments and to the model for the accounts, 32019R0295, February 21, 2019
(a) interactive forms and/or forms prefilled by the system on the basis of the data which are stored at consecutive steps of the procedures; (b) automatic calculations where applicable; (c) automatic embedded controls which reduce repeated exchanges of documents or information as far as possible; (d) system-generated alerts to inform the beneficiary that certain actions can be performed; (e) online status tracking allowing the beneficiary to monitor the current status of the project; (f) availability of all previous data and documents processed by the electronic data exchange system.
A.1.1 | ||
A.1.2 | ||
A.1.3 | ||
A.1.4 | ||
A.1.5 | ||
A.1.6 |
A.2.1 | ||
A.2.2 | ||
A.2.3 | ||
A.2.4 | ||
A.2.5 | ||
A.2.6 |
Yes | □ | No | □ |
Yes | □ | No | □ |
Yes | □ | No | □ |
Code | Amount | Percentage | |
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CCI of OP | Priority axis of OP | Co-financing Fund |
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(a) Please provide a short description of the project, its main objectives and the main project components. In case of productive investments a short technical description must also be provided.<type='S' maxlength='7000' input='M'> (b) Please provide a map identifying the project area and geo-referenced data .Please provide the geo-referenced data in vector format, containing polygons, lines and/or points as appropriate to represent the project in preferably shape file format. (c) Please give below the timetable for the development of the major project and its implementation. Legend for the characteristics of fields: type: N = Number, D = Date, S = String, C = Checkbox, P = Percentage input: M = Manual, S = Selection, G = Generated by system max length = Maximum number of characters including spaces
Start date (A) Completion date (B) 1. Feasibility studies (or business plan if productive investment) :<type='D' input='M'> <type='D' input='M'> 2. Cost-benefit analysis: <type='D' input='M'> <type='D' input='M'> 3. Environmental impact assessment: <type='D' input='M'> <type='D' input='M'> 4. Design studies: <type='D' input='M'> <type='D' input='M'> 5. Preparation of tender documentation(s): <type='D' input='M'> <type='D' input='M'> 6. Tender procedure(s): <type='D' input='M'> <type='D' input='M'> 7. Land acquisition: <type='D' input='M'> <type='D' input='M'> 8. Development consent: <type='D' input='M'> <type='D' input='M'> 9. Construction phase/contract: <type='D' input='M'> <type='D' input='M'> 10. Operational phase: <type='D' input='M'> <type='D' input='M'> (d) Please provide details on the expected contribution of the major project to achieving the result indicators under the specific objectives of the relevant priority axis or priority axes of the operational programme(s). <type='S' maxlength='7000' input='M'>
EUR | Percentage of total eligible costs | ||||
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1 | Planning/design fees | ||||
2 | Land purchase | ||||
3 | Building and construction | ||||
4 | Plant and machinery or equipment | ||||
5 | Contingencies | ||||
6 | Price adjustment (if applicable) | ||||
7 | Publicity | ||||
8 | Supervision during construction implementation | ||||
9 | Technical assistance | ||||
10 | |||||
11 | (VAT) | ||||
12 |
Amount of aid (EUR) in GGE | Total amount of eligible cost (EUR) | Aid intensity (in %) | State aid number/registry number for block-exempted aid | |
---|---|---|---|---|
Approved aid scheme or approved ad hoc aid | ||||
Aid falling under a block exemption regulation | ||||
Aid in line with the SGEI decision | Not applicable | |||
Total aid granted | Not applicable | Not applicable | Not applicable |
Method of calculation of the potential net revenue | Put x in one box only |
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Calculation of the discounted net revenue | |
Flat rate method | |
Decreased co-financing rate method |
Value | ||
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1. | Total eligible cost before taking account of the requirements set out in Article 61 of Regulation (EU) No 1303/2013 (in EUR, not discounted) | |
2. | Pro-rata application of discounted net revenue (%) (if applicable) | |
3. |
Value | ||
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1. | Total eligible cost before taking account of the requirements set out in Article 61 of Regulation (EU) No 1303/2013 (in EUR, not discounted) | |
2. | Net revenue flat rate as defined in Annex V to Regulation (EU) No 1303/2013 or delegated acts (FR) (%) | |
3. |
Source of financing total investment expenditure (EUR) | Of which (for information) | |||||
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Union support | National public (or equivalent) | National private | Other sources (specify) | EIB/EIF financing: | ||
(a) = (b) + (c) + (d) + (e) | (b) | (c) | (d) | (e) | (f) | |
(in EUR) | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | Total eligible expenditure |
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Priority axis of OP1 | |||||||||||
Priority axis of OP1 | |||||||||||
Priority axis of OP2 | |||||||||||
Priority axis of OP2 |
OP and priority axis | Name of indicator | Measurement unit | Target value for the major project | Target year |
---|---|---|---|---|
Yes | □ | No | □ |
Yes | □ | No | □ |
1. They have fulfilled the requirements of Article 23(2)(b) of Commission Delegated Regulation (EU) No 480/2014. 2. They have appraised the project in accordance with all the criteria set out in Annex II to that Regulation.
Member State | |
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Region and project location | |
Project name | |
Beneficiary | |
Managing authority | |
Independent experts reference |
Signature: |
DATE |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | □ | No | □ |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Yes | ||
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No |
Based on the information made available by the project beneficiary for this Independent quality review and the analysis of this information on the basis of Article 23 and Annex II to Commission Delegated Regulation (EU) No 480/2014, do the independent experts appraise the major project positively and confirm its feasibility and economic viability? | Yes | |||
No | ||||
type: N = Number, D = Date, S = String, C = Checkbox, P = Percentage, B = Boolean, Cu = Currency input: M = Manual, S = Selection, G = Generated by system
1. | 2. | 3. | 4. | 5. | 6. | 7. | 8. | 9. | 10. | 11. | 12. |
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Cumulative data on the financial progress of the operational programme | |||||||||||
Priority axis | Fund | Category of region | Total eligible cost of operations selected for support (EUR) | Total eligible expenditure declared by beneficiaries to the managing authority | Number of operations selected | ||||||
Priority axis 1 | ERDF | ||||||||||
Priority axis 2 | ESF | ||||||||||
Priority axis 3 | YEI | NA | |||||||||
Priority axis 4 | ESF | ||||||||||
YEI | NA | ||||||||||
Priority axis 5 | Cohesion Fund | NA | |||||||||
ERDF | Less developed | ||||||||||
ERDF | Transition | ||||||||||
ERDF | More developed | ||||||||||
ERDF | Special allocation to outermost regions or northern sparsely populated regions | ||||||||||
ESF | Less developed | ||||||||||
ESF | Transition | ||||||||||
ESF | More developed | ||||||||||
YEI | NA | ||||||||||
Cohesion Fund | NA | ||||||||||
All Funds |
Priority axis | Characteristics of expenditure | Categorisation dimensions | Financial data | |||||||||||
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Fund | Category of region | Total eligible cost of operations selected for support (EUR) | The total eligible expenditure declared by beneficiaries to the managing authority | Number of operations selected | ||||||||||
<type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='S' input='S'> | <type='Cu' input='M'> | <type='Cu' input='M'> | <type='Cu' input='M'> | <type='N' input='M'> |
Fund | Category of region | Union contribution | ||
---|---|---|---|---|
[current financial year] | [subsequent financial year] | |||
January — October | November — December | January — December | ||
ERDF | Less developed regions | |||
Transition regions | ||||
More developed regions | ||||
Outermost regions and Northern sparsely populated regions | ||||
ETC | ||||
ESF | Less developed regions | |||
Transition regions | ||||
More developed regions | ||||
YEI | ||||
Cohesion Fund |
[Name of the] Member State; Title of the programme and CCI: (all operational programmes covered by the managing authority/certifying authority), in case of common management and control system); Name of main contact point, including e-mail: (body responsible for the description).
2.2.3.1. Procedures to support the work of the monitoring committee. 2.2.3.2. Procedures for a system to collect, record and store in computerised form data on each operation necessary for monitoring, evaluation, financial management, verification and audit, including, where applicable, data on individual participants and a breakdown of data on indicators by gender when required. 2.2.3.3. Procedures for the supervision of the functions formally delegated by the managing authority under Article 123(6) and (7) of Regulation (EU) No 1303/2013. 2.2.3.4. Procedures for appraising, selecting and approving operations and for ensuring their compliance, for the entire implementation period, with applicable rules (Article 125(3) of Regulation (EU) No 1303/2013), including instructions and guidance ensuring the contribution of operations to achieving the specific objectives and results of the relevant priorities in accordance with the provisions of Article 125(3)(a)(i) of Regulation (EU) No 1303/2013 and procedures to ensure that operations are not selected where they have been physically completed or fully implemented before the application for funding by the beneficiary (including the procedures used by the intermediate bodies where the appraisal, selection and approval of operations have been delegated). 2.2.3.5. Procedures to ensure the provision to the beneficiary of a document setting out the conditions for support for each operation, including procedures to ensure that beneficiaries maintain either a separate accounting system or an adequate accounting code for all transactions relating to an operation. 2.2.3.6. Procedures for the verifications of operations (in line with requirements under Article 125(4) to (7) of Regulation (EU) No 1303/2013), including for ensuring the compliance of operations with the Union policies (such as those related to partnership and multi-level governance, promotion of equality between men and women, non-discrimination, accessibility for persons with disabilities, sustainable development, public procurement, State aid and environment rules), and identification of the authorities or bodies carrying out such verifications. The description shall cover administrative management verifications in respect of each application for reimbursement by beneficiaries and on-the-spot management verifications of operations, that may be carried out on a sample basis. Where the management verifications have been delegated to intermediate bodies, the description should include the procedures applied by the intermediate bodies for those verifications and the procedures applied by the managing authority to supervise the effectiveness of the functions delegated to the intermediate bodies. The frequency and coverage shall be proportionate to the amount of public support to an operation and to the level of risk identified by these verifications and audits by the audit authority for the management and control system as a whole. 2.2.3.7. Description of the procedures by which applications for reimbursement are received from beneficiaries, verified, and validated, and by which payments to beneficiaries are authorised, executed and accounted for, in line with obligations set out in Article 122(3) of Regulation (EU) No 1303/2013 as from 2016 (including the procedures used by the intermediate bodies where processing of applications for reimbursement has been delegated), in view of respecting the deadline of 90 days for payments to beneficiaries under Article 132 of Regulation (EU) No 1303/2013. 2.2.3.8. Identification of the authorities or bodies carrying out each step in the processing of the application for reimbursement, including a flowchart indicating all bodies involved. 2.2.3.9. Description of how information is transmitted to the certifying authority by the managing authority, including information on deficiencies and/or irregularities (including suspected and established fraud) detected and their follow-up in the context of management verifications, audits and controls by Union or national bodies. 2.2.3.10. Description of how information is transmitted to the audit authority by the managing authority, including information on deficiencies and/or irregularities (including suspected and established fraud) detected and their follow-up in the context of management verifications, audits and controls by Union or national bodies. 2.2.3.11. Reference to national eligibility rules laid down by the Member State and applicable to the operational programme. 2.2.3.12. Procedures to draw up and submit to the Commission annual and final implementation reports (Article 125(2)(b) of Regulation (EU) No 1303/2013), including the procedures for collecting and reporting reliable data on performance indicators (Article 125(2)(a) of Regulation (EU) No 1303/2013). 2.2.3.13. Procedures for drawing up the management declaration (Article 125(4)(e) of Regulation (EU) No 1303/2013). 2.2.3.14. Procedures for drawing up the annual summary of the final audit reports and of controls carried out, including an analysis of the nature and extent of errors and weaknesses identified in systems, as well as corrective action taken or planned (Article 125(4)(e) of Regulation (EU) No 1303/2013). 2.2.3.15. Procedures concerning the communication to staff of the above procedures, as well as an indication of training organised/foreseen and any guidance issued (date and reference). 2.2.3.16. Description, where applicable, of the procedures of the managing authority in relation to the scope, rules and procedures concerning the effective arrangements set out by the Member State for the examination of complaints concerning the ESI Funds, in the context of Article 74(3) of Regulation (EU) No 1303/2013.Reference to the document or national legislation where these effective arrangements have been set out by the Member State.
2.3.2.1. Indication of the period during which documents are to be held. 2.3.2.2. Format in which the documents are to be held.
3.2.2.1. Procedures for drawing up and submitting payment applications: Description of arrangements in place for the certifying authority to access any information on operations, necessary for the purpose of drawing up and submitting payment applications, including the results of management verifications (in line with Article 125 of Regulation (EU) No 1303/2013) and all relevant audits. Description of the procedure by which payment applications are drawn up and submitted to the Commission, including procedure to ensure sending of the final application for interim payment by 31 July following the end of the previous accounting year.
3.2.2.2. Description of the accounting system used as a basis for certification of expenditure accounts to the Commission (Article 126(d) of Regulation (EU) No 1303/2013): arrangements for forwarding aggregated data to the certifying authority in case of a decentralised system, the link between the accounting system and the information system described under paragraph 4.1, identification of European Structural and Investment Fund transactions in case of a common system with other Funds.
3.2.2.3. Description of the procedures in place for drawing up the accounts referred to in Article 59(5) of Regulation (EU, Euratom) No 966/2012 (Article 126(b) of Regulation (EU) No 1303/2013). Arrangements for certifying the completeness, accuracy and veracity of the accounts and that the expenditure entered in the accounts complies with applicable law (Article 126(c) of Regulation (EU) No 1303/2013) taking into account the results of all verifications and audits. 3.2.2.4. Description, where applicable, of the procedures of the certifying authority in relation to the scope, rules and procedures concerning the effective arrangements set out by the Member State for the examination of complaints concerning the ESI Funds, in the context of Article 74(3) of Regulation (EU) No 1303/2013.Reference to the document or national legislation where these effective arrangements have been set out by the Member State.
4.1.1. Collecting, recording and storing, in a computerised form data on each operation, including where appropriate data on individual participants and a breakdown of data on indicators by gender when required, necessary for monitoring, evaluation, financial management, verification and audit, as required by Article 125(2)(d) of Regulation (EU) No 1303/2013 and by Article 24 of Commission Delegated Regulation (EC) No 480/2014. 4.1.2. Ensuring that the data referred to in the previous point is collected, entered and stored in the system, and that data on indicators is broken down by gender where required by Annexes I and II to Regulation (EU) No 1304/2013, as required by Article 125(2)(e) of Regulation (EU) No 1303/2013. 4.1.3. Ensuring that there is a system which records and stores, in computerised form, accounting records for each operation, and which supports all the data required for drawing up payment applications and accounts, including records of amounts to be recovered, amounts recovered, amounts irrecoverable and amounts withdrawn following cancellation of all or part of the contribution for an operation or operational programme, as set out in Article 126(d) and 137(b) of Regulation (EU) No 1303/2013; 4.1.4. Maintaining accounting records in a computerised form of expenditure declared to the Commission and the corresponding public contribution paid to beneficiaries, as set out in Article 126(g) of Regulation (EU) No 1303/2013. 4.1.5. Keeping an account of amounts recoverable and of amounts withdrawn following cancellation of all or part of the contribution for an operation, as set out in Article 126(h) of Regulation (EU) No 1303/2013. 4.1.6. Keeping records of amounts related to operations suspended by a legal proceeding or by an administrative appeal having suspensory effects. 4.1.7. Indication as to whether the systems are operational and can reliably record the data mentioned above.
2.4.1. Examination of the description of functions and procedures in place for the managing authority and, where appropriate, the certifying authority, in accordance with the model defined in Annex III of this Regulation. 2.4.2. Examination of other relevant documents concerning the system; indicate any review of laws, ministerial acts, circulars, internal procedure/other manuals, guidelines and/or checklists. 2.4.3. Interviews with the staff in the main bodies (including intermediate bodies, if relevant). Include description of the method and criteria for selection, what subjects have been covered, how many interviews have taken place and who has been interviewed. 2.4.4. Review of the description and procedures relating to the information systems, covering in particular the requirements set out in Annex XIII of Regulation (EU) No 1303/2013 and the verification of whether these systems are operational and have been set-up in order to ensure: (i) an adequate audit trail; (ii) protection of personal data; (iii) integrity, availability and authenticity of data; (iv) reliable, accurate and complete information on the implementation of the operational programme (in line with Article 125(2)(a) of Regulation (EU) No 1303/2013), data on each operation necessary for monitoring, evaluation, financial management, verification and audit (in line with Article 125(2)(d) and (e) of Regulation (EU) No 1303/2013) and data required for drawing up payment applications and accounts (as required by Article 126 (d) (g) and (h) of Regulation (EU) No 1303/2013. 2.4.5. Where functions have been delegated by the managing authority or the certifying authority to other bodies, describe the audit work done to verify that the managing and/or certifying authority have assessed the capacities of these bodies to carry out delegated tasks, that they have sufficient supervisory procedures in place over these intermediate bodies and any other relevant audit work.
CCI or system (group of CCIs) | Concerned Authority(Managing or Certifying authority) | Completeness and accuracy of description (Y/N) | Conclusion (unqualified, qualified, adverse) | Designation criteria affected | Section of description of functions and procedures affected | Shortcomings | Priorities affected | Recommendations/Corrective measures | Timeframe agreed with concerned authority for implementation of corrective measures |
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3.2.1. The procedures in place for drawing up the accounts referred to in Article 59(5)(a) of Regulation (EU, Euratom) No 966/2012 (Article 126(b) of Regulation (EU) No 1303/2013);Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (OJ L 298, 26.10.2012, p. 1 ).3.2.2. The arrangements for certifying the completeness, accuracy and veracity of the accounts and that the expenditure entered in the accounts complies with applicable law and has been incurred in respect of operations selected for funding in accordance with the criteria applicable to the operational programme and complying with applicable law (Article 126(c) of Regulation (EU) No 1303/2013); 3.2.3. The procedures in place for ensuring effective and proportionate anti-fraud measures taking account of the risks identified (Article 125(4)(c) of Regulation (EU) No 1303/2013); 3.2.4. The framework to ensure that an appropriate risk management exercise is conducted when necessary, and in particular in the event of major modifications to the management and control system (Annex XIII, point 2, of Regulation (EU) No 1303/2013); 3.2.5. The arrangements for drawing up the management declaration and annual summary of final audits and controls and weaknesses identified (Article 125(4)(e) of Regulation (EU) No 1303/2013); 3.2.6. The arrangements for collecting, recording and storing, in computerised form, data on each operation necessary for monitoring, evaluation, financial management, verification and audit, including data on indicators and outputs (Article 125(2)(d) and (e) of Regulation (EU) No 1303/2013); 3.2.7. The framework for ensuring, in the event of delegation of tasks to intermediate bodies, the definition of their respective responsibilities and obligations, the verification of their capacities to carry out delegated tasks and the existence of reporting procedures (Annex XIII, point 1(ii), of Regulation (EU) No 1303/2013).
From | until: |
Priority | Calculation basis (public or total) | Total amount of eligible expenditure incurred by beneficiaries and paid in implementing operations | Total amount of public expenditure incurred in implementing operations |
---|---|---|---|
(A) | (B) | (C) | |
Less developed regions | |||
Transition regions | |||
More developed regions | |||
Outermost regions and Northern sparsely populated regions | |||
YEI | |||
Less developed regions | |||
Transition regions | |||
More developed regions | |||
Outermost regions and Northern sparsely populated regions | |||
YEI | |||
Less developed regions | |||
Transition regions | |||
More developed regions | |||
Outermost regions and Northern sparsely populated regions | |||
YEI | |||
Less developed regions | |||
Transition regions | |||
More developed regions | |||
Outermost regions and Northern sparsely populated regions | |||
YEI | |||
Priority | Calculation basis (public or total) | Total amount of eligible expenditure incurred by beneficiaries and paid in implementing operations | Total amount of public expenditure incurred in implementing operations |
---|---|---|---|
(A) | (B) | (C) | |
Representing the Certifying Authority: |
FUND | AMOUNTS | |||
---|---|---|---|---|
Less developed regions | Transition regions | More developed regions | Outermost regions and Northern sparsely populated regions | |
(A) | (B) | (C) | (D) | |
YEI |
FUND | AMOUNT |
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Designated body | |
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Bank | |
BIC | |
Bank account IBAN | |
Holder of account (where not the same as the designated body) |
1. that the accounts are complete accurate and true and that the expenditure entered into the accounts complies with applicable law and has been incurred in respect of operations selected for funding in accordance with the criteria applicable to the operational programme and complying with applicable law; 2. that the provisions in the Fund-specific Regulations, Article 59(5) of Regulation (EU, Euratom) No 966/2012 and in points (d) and (f) of Article 126 of Regulation (EU) No 1303/2013 are respected; 3. that the provisions in Article 140 of Regulation (EU) No 1303/2013 with regard to the availability of documents are respected.
Representing the certifying authority: | <type='S' input='G'> |