Commission Implementing Regulation (EU) No 991/2013 of 15 October 2013 laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes
Commission Implementing Regulation (EU) No 991/2013of 15 October 2013laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes THE EUROPEAN COMMISSION,Having regard to the Treaty on the Functioning of the European Union,Having regard to Council Regulation (EC) No 1290/2005 of 21 June 2005 on the financing of the common agricultural policyOJ L 209, 11.8.2005, p. 1., and in particular Article 42 thereof,Whereas:(1)Article 8(1) of Commission Regulation (EC) No 885/2006Commission Regulation (EC) No 885/2006 of 21 June 2006 laying down detailed rules for the application of Council Regulation (EC) No 1290/2005 as regards the accreditation of paying agencies and other bodies and the clearance of the accounts of the EAGF and of the EAFRD (OJ L 171, 23.6.2006, p. 90) provides that the form and content of the accounting information referred to in Article 7(1)(c) of that Regulation and the way it is to be forwarded to the Commission are to be established.(2)The form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the European Agricultural Guarantee Fund (EAGF) and of the European Agricultural Fund for Rural Development (EAFRD) as well as for monitoring and forecasting purposes are presently laid down in Commission Implementing Regulation (EU) No 799/2012Commission Implementing Regulation (EU) No 799/2012 of 5 September 2012 laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes (OJ L 240, 6.9.2012, p. 3).(3)The Annexes to Implementing Regulation (EU) No 799/2012 cannot be used for their intended purposes in the financial year 2014. Implementing Regulation (EU) No 799/2012 should therefore be repealed and replaced by a new regulation setting out the form and content of the accounting information for that financial year.(4)The measures provided for in this Regulation are in accordance with the opinion of the Agricultural Funds Committee,HAS ADOPTED THIS REGULATION:
Article 1The form and content of the accounting information referred to in Article 7(1)(c) of Regulation (EC) No 885/2006 and the way it is to be forwarded to the Commission shall be as set out in Annexes I (X Table), II (Technical specifications for the transfer of computer files to the EAGF and EAFRD), III (Aide-mémoire) and IV (Structure of EAFRD budget codes [F109]) to this Regulation.
Article 2Implementing Regulation (EU) No 799/2012 is repealed with effect from 16 October 2013.
Article 3This Regulation shall enter into force on the seventh day following that of its publication in the Official Journal of the European Union.It shall apply from 16 October 2013.
This Regulation shall be binding in its entirety and directly applicable in all Member States.Done at Brussels, 15 October 2013.For the CommissionThe PresidentJosé Manuel BarrosoANNEX IX-TABLEFINANCIAL YEAR 2014
2014A↓2013A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
050201011000050201011000XXXXXXXXXXXXXXXXXX
050201011003050201011003XXXXXXXXXXXXXXXXXX
050201021011050201021011
050201021012050201021012
050201021013050201021013
050201021014050201021014
050201991021050201031021XXXXXXXXXXXXXXXXXX
050201991022050201031022XXXXXXXXXXXXXXXXXXXXXX
050201991090050201991090XXXXXXXXXXXXXXX
050202011850050202011850XXXXXXXXXXXXXXXXXX
050203003010050203003010XXXXXXXXXXXXXXXXXX
050203003011050203003011XXXXXXXXXXXXXXXXXX
050203003012050203003012XXXXXXXXXXXXXXXXXX
050203003013050203003013XXXXXXXXXXXXXXXXXX
050203003014050203003014XXXXXXXXXXXXXXXXXX
050204993100050204013100XXXXXXXXXXXXXXXX
050204993119050204993119XXXXXXXXXXXXXXXXXX
050205011100050205011100XXXXXXXXXXXXXXXXXX
2014A↓2013A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
050201011000050201011000XXXXXXXXXXXXXXXXX
050201011003050201011003XXXXXXXXXXXXXXXXX
050201021011050201021011
050201021012050201021012
050201021013050201021013
050201021014050201021014
050201991021050201031021X
050201991022050201031022XX
050201991090050201991090
050202011850050202011850XXXXXXXXXXXXXXXXX
050203003010050203003010XXXXXXXXXXXXXXXXX
050203003011050203003011XXXXXXXXXXXXXXXXX
050203003012050203003012XXXXXXXXXXXXXXXXX
050203003013050203003013XXXXXXXXXXXXXXXXX
050203003014050203003014XXXXXXXXXXXXXXXXX
050204993100050204013100X
050204993119050204993119XXXXXXXXXXXXXXXXX
050205011100050205011100XXXXXXXXXXXXXXXXX
2014A↓2013A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
050205031112050205031112XXXXXXXXXXXXXXXXXXXXXXX
050205080000050205080000
050205990000050205990000XXXXXXXXXXXXXXXXXX
050206030000050206030000XXXXXXXXXXXXXXXXXXX
050206031239050206031239XXXXXXXXXXXXXXXXXXXX
050206051211050206051211XXXXXXXXXXXXXXXXXXXXXXX
050206990000050206990000XXXXXXXXXXXXX
050206991210050206991210XXXXXXXXXXXXXXXXXX
050206991240050206991240XXXXXXXXXXXXXXXXXXX
050207030000050207030000XXXXXXXXXXXXXXXXXXXXX
050207991401050207011401XXXXXXXXXXXXXXXXXXXXX
050207991403050207011403XXXXXXXXXXXXXXXXXXXXX
050207991409050207011409XXXXXXXXXXXXXXXXXXXX
050208030000050208030000XXXXXXXXXXXXXXXXXXXXX
050208031502050208031502XXXXXXXXXXXXXXXXXXXXX
050208110000050208110000XXXXXXXXXXXXXXXXXXXX
050208111509050208111509XXXXXXXXXXXXXXXXXXX
050208120000050208120000XXXXXXXXXXXXXXXXXXXX
2014A↓2013A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
050205031112050205031112XX
050205080000050205080000
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050206030000050206030000X
050206031239050206031239X
050206051211050206051211XXXXX
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050206991210050206991210XXXXXXXXXXXXXXXXX
050206991240050206991240XXX
050207030000050207030000XX
050207991401050207011401
050207991403050207011403
050207991409050207011409
050208030000050208030000
050208031502050208031502
050208110000050208110000
050208111509050208111509
050208120000050208120000XX
2014A↓2013A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
050208991500050208011500XXXXXXXXXXXXXXXXXX
050208991510050208011510XXXXXXXXXXXXXXXXXX
050208991515050208091515XXXXXXXXXXXXXXXXXXXXXXXX
050208990000050208990000XXXXXXXXXXXAXX
050208991512050208991512XXXXXXXXXXXXXXXXXXXXXXXX
050209080000050209080000XXXXXXXXXXXXXXXXXXXXXXXXX
050209990000050209090000XXXXXXXXXXXXXXXXXXXXXXXX
050209991600050209991600XXXXXXXXXXXXXXXXXX
050209991610050209991610XXXXXXXXXXXXXXXXXXXXX
050209991630050209991630XXXXXXXXXXXXXXXXXXXX
050209991640050209991640XXXXXXXXXXXXXXXXXXXX
050209991650050209991650XXXXXXXXXXXXXXXXXXXX
050209991690050209991690XXXXXXXXXXXXX
050210013800050210013800XXXXXXXXXXXXX
050210013801050210013801XXXXXXXXXXXXX
050210990000050210990000XXXXXXXXXXXXX
050211030000050211030000XXXXXXXXXXXXXXXXXXXXXX
050211040000050211040000XXXXXXXXXXXXXXXXXXXXX
2014A↓2013A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
050208991500050208011500XXXXXXXXXXXXXXXXX
050208991510050208011510XXXXXXXXXXXXXXXXX
050208991515050208091515X
050208990000050208990000
050208991512050208991512X
050209080000050209080000XXXXXXXXXXX
050209990000050209090000XXXXXXXX
050209991600050209991600XXXXXXXXXXXXXXXXX
050209991610050209991610XX
050209991630050209991630XXXXXXXXX
050209991640050209991640XXXXXXXXX
050209991650050209991650XXXXX
050209991690050209991690
050210013800050210013800X
050210013801050210013801X
050210990000050210990000
050211030000050211030000X
050211040000050211040000XX
2014A↓2013A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
050211991300050211011300XXXXXXXXXXXXXXXXXXXXX
050211991751050211051751XXXXXXXXXXXXXXXXXXXXX
050211990000050211990000XXXXXXXXXXXXXXX
050211991710050211991710XXXXXXXXXXXXXXXXXXX
050212012000050212012000XXXXXXXXXXXXXXXXXX
050212012001050212012001XXXXXXXXXXXXXXXXXX
050212012002050212012002XXXXXXXXXXXXXXXXXX
050212012003050212012003XXXXXXXXXXXXXXXXXX
050212022011050212022011
050212022012050212022012
050212022013050212022013
050212042030050212042030XXXXXXXXXXXXXXXX
050212042031050212042031
050212042032050212042032
050212042033050212042033
050212083120050212083120XXXXXXXXXXXXXXXXXXXX
050212990000050212990000
050212992050050212992050XXXXXXXXXXXXXXXXX
2014A↓2013A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
050211991300050211011300XXXXX
050211991751050211051751XXXX
050211990000050211990000
050211991710050211991710XXXXXX
050212012000050212012000XXXXXXXXXXXXXXXXX
050212012001050212012001XXXXXXXXXXXXXXXXX
050212012002050212012002XXXXXXXXXXXXXXXXX
050212012003050212012003XXXXXXXXXXXXXXXXX
050212022011050212022011
050212022012050212022012
050212022013050212022013
050212042030050212042030X
050212042031050212042031
050212042032050212042032
050212042033050212042033
050212083120050212083120XX
050212990000050212990000
050212992050050212992050X
2014A↓2013A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
050212992099050212992099XXXXXXXXXXXXX
050213012100050213012100XXXXXXXXXXXXXXXXXX
050213022110050213022110XXXXXXXXXXXXXXXXXXXX
050213042101050213042101XXXXXXXXXXXXXXXXXX
050213992126050213032126XXXXXXXXXXXXXXXXXX
050213992129050213992129XXXXXXXXXXXXXXX
050213992190050213992190XXXXXXXXXXXXXXX
050215012300050215012300XXXXXXXXXXXXXXXXXX
050215022301050215022301XXXXXXXXXXXXXXXXXXXX
050215042310050215042310XXXXXXXXXXXXXXXXXX
050215052311050215052311XXXXXXXXXXXXXXXXXX
050215062320050215062320XXXXXXXXXXXXXXX
050215990000050215070000XXXXXXXXXXXXXXX
050215992390050215992390XXXXXXXXXXXXX
050301010000050301010000XXXXXXXXXXXXXXXXXXXXX
050301020000050301020000XXXXXXXXXXXXXXXXXXXXX
050301030000050301030000XXXXXXXXXXXXXXXXXXXXX
050301040000050301040000XXXXXXXXXXXXXXXXXXXXXXXX
2014A↓2013A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
050212992099050212992099
050213012100050213012100XXXXXXXXXXXXXXXXX
050213022110050213022110X
050213042101050213042101XXXXXXXXXXXXXXXXX
050213992126050213032126XX
050213992129050213992129
050213992190050213992190
050215012300050215012300XXXXXXXXXXXXXXXXX
050215022301050215022301X
050215042310050215042310XXXXXXXXXXXXXXXXX
050215052311050215052311XXXXXXXXXXXXXXXXX
050215062320050215062320
050215990000050215070000
050215992390050215992390
050301010000050301010000XXXXXXXXXXXXXXXX
050301020000050301020000XXXXXX
050301030000050301030000XXXX
050301040000050301040000XXXXXXX
2014A↓2013A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
050301050000050301050000XXXXXXXXXXXXXXXXXXXXXX
050301060000050301060000XXXXXXXXXXXXXXXXXXXXXX
050301990000050301990000XXXXXXXXXXXXXXXXXXXXXXXX
050302062120050302062120XXXXXXXXXXXXXXXXXXXXX
050302072121050302072121XXXXXXXXXXXXXXXXXXXXX
050302132220050302132220XXXXXXXXXXXXXXXXXXXXX
050302142221050302142221XXXXXXXXXXXXXXXXXXXXX
050302281420050302281420XXXXXXXXXXXXXXXXXXXXXXXX
050302360000050302360000XXXXXXXXXXXXXXXXXXXX
050302390000050302390000XXXXXXXXXXXXXXXXXXXXXX
050302400000050302400000XXXXXXXXXXXXXXXXXXXXXXXXXXXX
050302420000050302420000XXXXXXXXXXXXXXXXXXXXXXXXX
050302440000050302440000XXXXXXXXXXXXXXXXXXXXXX
050302500000050302500000XXXXXXXXXXXXXXXXXXXXX
050302520000050302520000XXXXXXXXXXXXXXXXXXXXX
050302990001050302010000XXXXXXXXXXXXXXXXXXXX
050302990001050302011060XXXXXXXXXXXXXXXXXXXX
050302990001050302011062XXXXXXXXXXXXXXXXXXXX
2014A↓2013A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
050301050000050301050000XXXX
050301060000050301060000XXXXXXX
050301990000050301990000XXXXXXX
050302062120050302062120XXXX
050302072121050302072121
050302132220050302132220XXXX
050302142221050302142221
050302281420050302281420X
050302360000050302360000XXXX
050302390000050302390000XXXX
050302400000050302400000XXXXXXX
050302420000050302420000XXXXXXX
050302440000050302440000XXXX
050302500000050302500000XXXX
050302520000050302520000XXXX
050302990001050302010000XXXXXX
050302990001050302011060XXXXXX
050302990001050302011062XXXXXX
2014A↓2013A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
050302990004050302040000XXXXXXXXXXXXXXXXXXXX
050302990005050302051800XXXXXXXXXXXXXXXXXXXXXXXXX
050302990008050302082122XXXXXXXXXXXXXXXXXXXXX
050302990009050302092124XXXXXXXXXXXXXXXXXXXXX
050302990010050302102124XXXXXXXXXXXXXXXXXXXXX
050302990018050302180000XXXXXXXXXXXXXXXXXXXXXX
050302990019050302191858XXXXXXXXXXXXXXXXXXXX
050302990021050302211210XXXXXXXXXXXXXXXXXXXXXXXXXXXX
050302990022050302221710XXXXXXXXXXXXXXXXXXXXXXXXXXX
050302990023050302231810XXXXXXXXXXXXXXXXXXXXXXXX
050302990024050302240000XXXXXXXXXXXXXXXXXXXX
050302990025050302250000XXXXXXXXXXXXXXXXXXXX
050302990026050302260000XXXXXXXXXXXXXXXXXXXX
050302990041050302410000XXXXXXXXXXXXXXXXXXXXXXXXX
050302990043050302430000XXXXXXXXXXXXXXXXXXXXXX
050302990051050302510000XXXXXXXXXXXXXXXXXXXX
050302990000050302990000XXXXXXXXXXXXXXXXXXXXXX
050302991310050302991310XXXXXXXXXXXXXXXXXXXX
2014A↓2013A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
050302990004050302040000XXXXXXX
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050302990009050302092124XXXX
050302990010050302102124XXXX
050302990018050302180000XXXXX
050302990019050302191858XXXXXXX
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050302990024050302240000XXXXXXX
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050302990041050302410000XXXXXXX
050302990043050302430000XXXXXXX
050302990051050302510000XXXXXX
050302990000050302990000XXXXXXX
050302991310050302991310XXXXXXX
2014A↓2013A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
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050302993910050302993910XXXXXX
050303000000050303000000
050401140000050401140000XXXXX
0504050105040501XXXXXX
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ANNEX IITechnical specifications for the transfer of computer files to the EAGF and EAFRD from 16 October 2013INTRODUCTIONThese technical specifications apply in respect of the financial year 2013, which commenced on 16 October 2012.1.Transfer mediumThe coordinating body of the Member State must transfer the computer files and the relating documentation to the Commission through STATEL/eDAMIS. The Commission shall only support one installation of STATEL/eDAMIS per Member State. The latest eDAMIS client and more information on the use of STATEL/eDAMIS shall be downloaded from the CIRCA web-site of the agricultural funds.2.Computer file structure2.1.The Member State must create a computer record for each individual component of the EAGF/EAFRD payments and receipts. These components are the individual items of which the payment (receipt) to (from) the beneficiary consists.2.2.The records must have a flat file structure. If fields have more than one value, separate records containing all data fields are required. Make sure that no double counting occurs.Note: You should first read the preliminary remark concerning "quantities" in chapter 5 of Annex III2.3.All information for the same category of payments or receipts must be contained in the same computer file. Separate files relating to the same payments (e.g. for traders or inspections, or for basic and measure data) are not allowed.2.4.The computer files must have the following characteristics:The first record in the file (header row) contains the file description. The field names comprise an "F" followed by the field number used in Annex I (the "X-table"). Only field names existing in that Annex are allowed.The following records in the file are data (data rows), in the order indicated by the first record describing the file structure.The fields are separated by a semicolon (";"). The header row and data rows shall all contain the same number of semicolons. In the data rows, empty fields appear as a double semicolon (";;") within the record, or as a single semicolon (";") at the end of the record.Records vary in length. Each record ends with a code "CR LF" or "Carriage Return – Line Feed" (in hexadecimal: "0D 0A"). The header row never ends on a ";". Data rows only end on a ";" if the last field is empty.The file is in ASCII coding according to following table. Other codes (such as EBCDIC, TAR, ZIP, etc.) are not accepted:
codeMember State
ISO 8859-1BE, DK, DE, ES, FR, IE, IT, LU, NL, AT, PT, FI, SE and GB
ISO 8859-2CZ, HR, HU, PL, RO, SI and SK
ISO 8859-3MT
ISO 8859-5BG
ISO 8859-7GR and CY
ISO 8859-13EE, LV and LT
Numeric fields:Decimal separator: "."The symbol ("+" or "–") appears on the far left, followed immediately by the figures. For positive numbers, the "+" sign is optional.Fixed number of decimals (the details are set out in the Annex III).No spaces between digits. No spaces or other signs between thousands.Date field: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).Budget code (field F109) required format without spaces: "999999999999999" (where "9" stands for any figure between 0 and 9).Quotation marks (" ") are not allowed at the beginning or at the end of the records. The semicolon field separator ";" must not be used in data in text format.All fields: no spaces at the beginning or end of a field.Files satisfying these rules shall follow the following structure (example for financial year 2004):F100;F101;F106;F107;F108;F109BE01;154678;+152.50;EUR;20030715;050201011000001BE01;024578;-1000.00;EUR;20030905;050208031502002BE01;154985;9999.20;EUR;20030101;050205011100001BE01;100078;+152.75;EUR;20030331;050208091515002BE01;215452;+0.50;EUR;20030615;050201011000002 (Please note +0.50 and not +.50)BE01;123456;21550.15;EUR;20030101;050805013810001etc.(other data rows with the fields in the same order).2.5.Data files with the characteristics as described under point 2.4 shall be sent with consignment type "X-TABLE-DATA" (see "eDAMIS client").2.6.The computer program for checking the format of computer files before sending them to the Commission ("WinCheckCsv") is included in the data transfer program ("eDAMIS client"). The paying agencies are invited to download the check program from CIRCA separately for offline validation purposes.3.Annual declaration3.1.The coordinating body of the Member State must send either one annual declaration file for all paying agencies or separate annual declaration files for each paying agency. An annual declaration file shall contain the total amounts by paying agency together with the budget and currency codes, for both EAGF and EAFRD measures (Article 6(b) and (c) of Regulation (EC) No 885/2006).3.2.The files shall have the characteristics as described under point 2.4. Each line shall contain the following fields (in this order):(a)F100paying agency code(b)F109budget code(c)F106amount expressed in the currency code F107(d)F107currency code3.3.Files satisfying the rules shall follow the following structure (example for financial year 2007):F100;F109;F106;F107BE01;050205011100014;218483644.90;EURBE01;050212012003012;29721588.82;EURBE01;050212012000022;26099931.75;EURBE01;050208031502013;20778423.44;EURBE01;050212052040001;16403776.45;EURBE01;050405011132001;8123456.45;EURetc.Budget codes, for which no expenditure is declared, should not be included in the Annual Declaration file.3.4.Annual declaration files shall be sent through STATEL/eDAMIS with consignment type "ANNUAL-DECLARATION".4.Explanation of differences4.1.In the case of differences between the annual declaration and monthly or quarterly declaration or X-table data the coordinating body of the Member State shall send either one "difference-explanation" file for all paying agencies or separate "difference-explanation" files for each paying agency. Such file(s) shall explain, through standard codes, the difference by budget code between the annual declaration and monthly declaration (T104) or between annual declaration and quarterly declaration (SFC2007) or between annual declaration and the sum of the records (Σ F106) of the X-table data.4.2.The files shall have the characteristics as described under point 2.4. Each line shall contain the following fields and in following order):(a)F100paying agency code(b)F109budget code(c)Excoexplanation-reconciliation code(d)F106amount of the explained difference in euros4.3.The explanation-reconciliation code must be expressed only once per budget code (F109) by a three-character code corresponding to the following code list:
Council Regulation (EC) No 73/2009 of 19 January 2009 establishing common rules for direct support schemes for farmers under the common agricultural policy and establishing certain support schemes for farmers, amending Regulations (EC) No 1290/2005, (EC) No 247/2006, (EC) No 378/2007 and repealing Regulation (EC) No 1782/2003 (OJ L 30, 31.1.2009, p. 16).Council Regulation (EC) No 1290/2005 of 21 June 2005 on the financing of the common agricultural policy (OJ L 209, 11.8.2005, p. 1).
Code EAGFA)Type of difference [Annual Declaration to (=MINUS) Monthly Declaration (T104)]
A01Administrative error (outstanding amounts to be recovered at the end of the financial year and credited to the EAGF via the Annual Declaration)
A02Rounding error
A03Misposting error (data input on wrong budget code)
A04Cut-off error (amount in Annual Declaration but not reported in T104)
A05Cut-off error (amount in T104 but not declared in Annual Declaration)
A06Payment error (payment pending in the bank)
A07Late payment correction
A08Ceiling error (correction because expenditure passed ceiling)
A09Off-set of irrecoverable amount
A10Off-set of irrecoverable amount (50/50 rule)
A11Correction due to recovery of outstanding debts
A12Correction due to double entry of expenditure
A13Reallocation of expenditure by Fund (national or Union)
A20Conformity corrections
A21Adjustments on entitlements
A22Modulation not declared
A23Exchange rate corrections
A90Public storage (eFAUDIT 13th period)
A99Other error
Code EAFRDB)Type of difference [Annual Declaration to (=MINUS) Quarterly Declaration (SFC2007)]
B01Administrative error (outstanding amounts actually recovered but not yet deducted in the Quarterly Declarations during the reference period and credited to the EAFRD via the Annual Declaration)
B02Rounding error
B03Misposting error (data input on wrong budget code)
B04Cut-off error (amount in Annual Declaration but not reported in Quarterly Declaration)
B05Cut-off error (amount in Quarterly Declaration but not declared in Annual Declaration)
B06Payment error (payment pending in the bank)
B11Correction due to recovery of outstanding debts
B12Correction due to double entry of expenditure
B13Reallocation of expenditure by Fund (national or Union)
B14Co-financing rate error (amount with wrong co-financing rate in Annual Declaration)
B15Co-financing rate error (amount with wrong co-financing rate in Quarterly Declaration)
B16Difference due to co-financing rate in Quarterly Declaration
B23Exchange rate corrections
B99Other error
Code X-tableC)Type of difference [Annual Declaration to (=MINUS) X-table (EAGF and EAFRD)]
C01Administrative error (outstanding amounts to be recovered at the end of the financial year and credited to the EAGF/EAFRD via the Annual Declaration)
C02Rounding error
C03Misposting error (data input on wrong budget code)
C04Cut-off error (amount in Annual Declaration but not reported in X-table)
C05Cut-off error (amount in X-table but not declared in Annual Declaration)
C06Payment error (payment pending in the bank)
C07Late payment correction in AD
C08Ceiling error (correction in AD because expenditure passed ceiling)
C09Off-set of irrecoverable amount
C10Off-set of irrecoverable amount (50/50 rule)
C11Correction due to recovery of outstanding debts
C12Correction due to double entry of expenditure
C13Reallocation of expenditure by Fund (national or Union)
C14EAFRD: Co-financing rate error (amount with wrong co-financing rate in Annual Declaration)
C15EAFRD: Co-financing rate error (amount with wrong co-financing rate in X-table)
C20Conformity corrections
C21Adjustments on entitlements
C22Modulation not declared
C23Exchange rate corrections
C24EAGF – 25 % retention on amounts resulting from cross-compliance (Article 9 of Council Regulation (EC) No 1782/2003 and Article 25 of Council Regulation (EC) 73/2009)
C25EAGF – 20 % retention on amounts recovered following irregularities (Article 32 of Council Regulation (EC) No 1290/2005)
C98Not required X-table data
C99Other error
4.4.Files satisfying the rules shall follow the following structure (example for financial year 2008):F100;F109;Exco;F106AT01;050207011401006;A03;+505.90The amount declared in the Annual Declaration is EUR 505.90 higher than the amount (wrongly) declared in the monthly declarations [Tables 104].AT01;050207011403006;A03;-505.90The amount declared in the Annual Declaration is EUR 505.90 smaller than the amount (wrongly) declared in the monthly declarations [Tables 104].AT01;050302180000004;A01;-125.80The amount declared in the Annual Declaration is EUR 125.80 lower than the amount declared in the monthly declarations [Tables 104] due to the correction on "administrative errors".AT01;050302270000001;C04;+31.05The amount declared in the Annual Declaration is EUR 31.05 higher than the amount reported in the X-table due to a cut-off problem.AT01;050302270000001;C05;-81.00AT01;050405011321001;B02;+3.04AT01;050405013211001;C15;+3075.07AT01;050405013211001;B02;-0.80AT01;050405013211001;C14;-688.23etc.4.5.The "difference-explanation" files shall be sent through STATEL/eDAMIS with consignment type "DIFFERENCE-EXPLANATION".5.Documentation (code list)5.1.In case where codes are used for fields, for which Annex III does not enforce standard codes, the coordinating body of the Member State must transfer a code list for each paying agency through STATEL/eDAMIS in order to explain all these used codes.5.2.This code list can have the look and feel of an ordinary letter. The identity of the paying agency and the name or administrative unit of the addressee shall be clearly marked.5.3.The eDAMIS client includes a specific consignment type for this kind of tabular transfer i.e. "CODE-LIST".6.Data transferThe coordinating body must send the computer files completely and only once.If the coordinating body notices that false data were transmitted or a problem occurred with the data transfer, the Commission has to be informed immediately. All files, which contain incorrect information, are to be indicated. Therefore, the Commission is to be asked to delete these files. Thereafter, in order to avoid an overlapping of computer records or data files, the coordinating body must send the corrected computer files to replace entirely the previous incorrect information.ANNEX III"AIDE-MÉMOIRE"FINANCIAL YEAR 2014TABLE OF CONTENTSAnnex III "Aide-mémoire"1.Data relating to payments:1.1.F100: name of paying agency1.2.F101: reference number of payment1.3.F103: type of payment1.4.F105: payment with sanction1.5.F105B: cross-compliance: reduction or exclusion from payments1.6.F105C: amount (in euros) not paid: reduction or exclusion from payments as a result of administrative and/or on-the-spot checks1.7.F106: amount (in euros)1.8.F106A: public expenditure (in euros)1.9.F107: currency unit1.10.F108: date of payment1.11.F109: budget code1.12.F110: marketing year or period2.Data relating to beneficiary (applicant):2.1.F200: identification code2.2.F201: name2.3.F202A: applicant's address (street and number)2.4.F202B: applicant's address (international post code)2.5.F202C: applicant's address (municipality or city)2.6.F205: holding in less-favoured region2.7.F207: region and sub-region in the Member State2.8.F220: identification code of the intermediate organisation2.9.F221: name of the intermediate organisation2.10.F222B: organisation's address (international post code)2.11.F222C: organisation's address (municipality or city)3.Data relating to declaration/application:3.1.F300: number of declaration/application3.2.F300B: date of declaration/application3.3.F301: number of contract/project (where applicable)3.4.F304: authorising office3.5.F305: number of certificate/licence3.6.F306: date of issue of the certificate/licence3.7.F307: office holding supporting documents4.Data relating to security:4.1.F402: amount of processing security (others than tender securities) (in euros)5.Data relating to products:5.1.F500: product code/rural development sub-measure code5.2.F502: quantity paid (number of animals, hectares, etc.)5.3.F503: quantity covered by payment application lodged (quantity claimed)5.4.F508A: area covered by payment application lodged5.5.F508B: area covered by payment made5.6.F509A: area wrongly declared5.7.F510: Union regulation and article number5.8.F511: EAGF rate of aid (in euros) per unit of measurement5.9.F531: total alcoholic strength by volume5.10.F532: natural alcoholic strength by volume5.11.F533: wine growing zone6.Data relating to inspections:6.1.F600: on-the-spot inspection6.2.F601: date of inspection6.3.F602: application reduced6.4.F603: reason for reduction7.Data relating to payment entitlements:7.1.F700: amount of payment entitlement (in euros)7.2.F702: area covered by payment made7.3.A) Payment entitlements based on areas (normal entitlements)7.4.F703: amount (in euros) of payment entitlement7.5.F703A: area covered by payment application lodged7.6.F703B: area determined7.7.F703C: area not found7.8.B) Payment entitlements subject to special conditions7.9.F707: amount (in euros) of payment entitlement7.10.F707A: number of livestock units (LU) in the reference period7.11.F707B: number of LU declared7.12.F707C: number of LU determined8.Additional data relating to export refunds:8.1.F800: net weight/quantity8.2.F800B: unit of measurement for field F8008.3.F801: application number (export refunds: SAD)8.4.F802: customs office of placing under customs supervision8.5.F802B: customs office of exit8.6.F804: export refund code8.7.F805: code for destination8.8.F808: date of advance fixing8.9.F809: last day of validity (advance fixing)8.10.F812: reference of the invitation to tender if applicable (advance fixing)8.11.F814: day of acceptance of payment declaration (COM-7)8.12.F816: date of acceptance of export declaration8.13.F816B: date of export from the Union territoryGeneral remark: significance of the X, A and D codes used in Annex I:All the information marked "X" or "A" is obligatory."X"data element already included in Implementing Regulation (EU) No 799/2012."A"data element to be added compared to Implementing Regulation (EU) No 799/2012."D"data element to be deleted compared to Implementing Regulation (EU) No 799/2012.Where a data request makes no sense under particular circumstances or is not applicable for the Member States concerned, then put NULL value, which shall be represented by two consecutive semicolons (;;) in the CSV format data file or put a zero value (0.00).1.Data relating to payments:Preliminary remark: In this section, the term "payment" refers to both the EAGF and EAFRD payments and the receipts.1.1.F100: name of paying agencyRequired format: to be expressed by a code (see the code list F100 kept up-to-date on CAP-ED):https://webgate.ec.europa.eu/agriportal/awaiportal/1.2.F101: reference number of paymentThe reference number identifying the payment clearly in the paying agency's accounts. Removals relating to food aid shall not be considered as sales of intervention products. In this particular case field F101 can be ignored.1.3.F103: type of paymentRequired format: to be expressed by a one-character code corresponding to the following code list:
CodeSignificance
0Food Aid
1Advance payment
2Final payment (first and single payment, or settlement of the balance after advance payment, or normal export refund payment)
3Recovery/reimbursement (following a sanction)/correction
4Receipt of amounts (not preceded by an advance or final payment)
5Pre-financing payment export refund
6No financial transaction
7Partial payment
1.4.F105: payment with sanctionRequired format: yes = "Y"; no = "N".1.5.F105B: cross-compliance: reduction or exclusion from paymentsFor EAGF, the field F105B must be used to indicate the amount reduced or excluded (negative amount) on the basis of Article 23 of Regulation (EC) No 73/2009. This negative amount (in euros) resulting from cross-compliance control system must only be shown once per beneficiary under direct aids. It concerns the 100 % reduction to the farmer, without the 25 % retention provided for in Article 25 of Regulation (EC) No 73/2009.For EAFRD, the field is related to the public expenditure. The field must be used to indicate the amount reduced or excluded (negative amount) on the basis of Article 51 of Council Regulation (EC) No 1698/2005Council Regulation (EC) No 1698/2005 of 20 September 2005 on support for rural development by the European Agricultural Fund for Rural Development (EAFRD) (OJ L 277, 21.10.2005, p. 1).. This negative amount (in euros) resulting from cross-compliance control system must only be shown once per beneficiary under the corresponding EAFRD budget codes.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for any number from 0 to 9 inclusive.1.6.F105C: amount (in euros) not paid: reduction or exclusion from payments as a result of administrative and/or on-the-spot checksThe field must be used to indicate the amount reduced or excluded on the basis of administrative and/or on-the-spot checks pursuant to the sector relevant regulation. For EAFRD, the field is related to the public expenditure. This (negative) amount resulting from administrative and/or on-the-spot checks must be reported in field F105C for each budget post for which a reduction or exclusion has been made. This negative amount (in euros) must only be shown once per beneficiary.The amount resulting from cross-compliance shall be reported in field F105B and consequently, shall not form part of the (negative) amount to be reported in field F105C.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for any number from 0 to 9 inclusive.1.7.F106: amount in eurosAmount of each individual item of payment in euros.The amounts in field F106 shall relate to the EAGF and EAFRD expenditure only. National expenditure shall not appear under this heading.For EAGF, the sum of those amounts (F106) by budget code (F109) shall correspond with the amounts declared in table 104.For EAFRD, the sum of those amounts (F106) by budget code (F109) shall correspond with the amounts calculated in the quarterly declarations of expenditure for the same period.Required format: +99 … 99.99 or –99… 99.99, where 9 stands for a digit from 0 to 9.1.8.F106A: public expenditure in eurosAmount of any public contribution to the financing of operations whose origin is the budget of the Member State, of regional and local authorities, of the Union and any similar expenditure.The sum of those amounts (F106A) by budget code (F109) shall correspond with the certified public expenditure declared in the EAFRD table.Required format: +99 … 99.99 or –99… 99.99, where 9 stands for a digit from 0 to 9.1.9.F107: currency unitRequired format: EUR1.10.F108: date of paymentThe date determining the month of declaration to the EAGF/EAFRD.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).1.11.F109: budget codeFor EAGF, the full code of the Activity Based Budgeting structure must be given, including the title, chapter, article, item and sub-item.For EAFRD budget line 05040501, the budget sub-items must be given in accordance with Annex IV.Required ABB-format without spaces: "999999999999999", where 9 stands for a digit from 0 to 9.1.12.F110: marketing year, calendar year or periodFor intervention products, the marketing year to which the product corresponds or the quota period it is to be set off against.For EAFRD investment measures, it is the calendar year of the submission of the initial application for financial support. For multiannual commitments, related to e.g. area based or animal based measures, it is the calendar year in which the commitment started.2.Data relating to beneficiary (applicant):Preliminary remark: The fields F200, F201, F202A, F202B and F202C must always be used to identify the beneficiary of a payment i.e. the final beneficiary. The fields F220, F221, F222B and F222C may only be used if a payment is made to the beneficiary through an intermediate organisation.The field F207 is only related to the field F200.2.1.F200: identification codeThe individual unique identifier allocated to each applicant at Member State level for all payments made under EAGF and EAFRD.2.2.F201: nameThe applicant's last name and first name, or the business name.2.3.F202A: applicant's address (street and number)2.4.F202B: applicant's address (international post code)2.5.F202C: applicant's address (municipality or city)2.6.F205: holding in less-favoured regionIn the case of support for a holding in a less-favoured area, this must be indicated here.Required format: yes ="Y"; no = "N".2.7.F207: region and sub-region in the Member StateRegion and sub-region code (NUTS 3) is defined by the main activities of the holding of the beneficiary to which the payment is assigned.The code "Extra Region" (MSZZZ) shall only be indicated in cases e.g. where no NUTS 3 code exists.Required format: NUTS 3 code as specified in the code list F207 on CAP-ED: https://webgate.ec.europa.eu/agriportal/awaiportal/2.8.F220: identification code of the intermediate organisationThe individual unique identifier allocated to intermediate organisations at Member State level.The payment is made to the beneficiary via the intermediate organisation i.e. via each intermediate institution or directly to this organisation.2.9.F221: name of the intermediate organisationThe organisation's name.2.10.F222B: organisation's address (international post code)2.11.F222C: organisation's address (municipality or city)3.Data relating to declaration/application:3.1.F300: number of declaration/applicationThis must enable the declaration/application to be traced through the Member States' files. It shall be unique for interventions in agricultural markets, direct aids and rural development ensuring the clear identification of the number of the declaration/application in the accounting system.3.2.F300B: date of declaration/applicationThe date of receipt of the declaration/application by the paying agency or by one of its delegated bodies (including any divisional or regional offices thereof).In the case of payments under the national support programmes in the wine sector, the date of logging of the application shall be the one referred to in Article 37(b) of Commission Regulation (EC) No 555/2008.Commission Regulation (EC) No 555/2008 of 27 June 2008 laying down detailed rules for implementing Council Regulation (EC) No 479/2008 on the common organisation of the market in wine as regards support programmes, trade with third countries, production potential and on controls in the wine sector (OJ L 170, 30.6.2008, p. 1).In the case of rural development support, for measures subject to Title 1 of Part II of Commission Regulation (EU) No 65/2011Commission Regulation (EU) No 65/2011 of 27 January 2011 laying down detailed rules for the implementation of Council Regulation (EC) No 1698/2005, as regards the implementation of control procedures as well as cross-compliance in respect of rural development support measures (OJ L 25, 28.1.2011, p. 8). the date of declaration is related to the payment claim referred to in Article 8 of that Regulation. In the case of rural development measures which are subject to Title 2 of that Part of that Regulation, the date of application is related to the payment claim (Article 2(b) of Commission Regulation (EU) No 65/2011 provides for the definition of the term "payment claim").Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).3.3.F301: number of contract/project (where applicable)For EAFRD measures and programmes, a unique identification number must be allocated to each project.3.4.F304: authorising officeThis is the office responsible for administrative control and authorisation, e.g. the region. The more decentralised the management of the scheme is, the more important this information becomes.3.5.F305: number of certificate/licence"N"no, if not applicable.3.6.F306: date of issue of the certificate/licenceThis field must be completed when a number of certificate/license is indicated in field F305.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).3.7.F307: office holding supporting documentsOnly where this is not the same as that specified in field F304.4.Data relating to security:4.1.F402: amount of processing security (others than tender securities) in eurosIn the case of advance payments in the wine sector (budget post 05020908) the amount of the security lodged must be indicated.Required format: +99 … 99.99 or –99…99.99, where 9 stands for a digit from 0 to 9.5.Data relating to products:Preliminary remark concerning quantities: as a basic rule, quantities, areas and numbers of animals must only be shown once. In the case of an advance payment followed by a balance payment, the quantity must be shown in the record of the advance payment. This applies also to cases where the advance payment and balance payment are booked on different budget sub-posts (advances and balance). Adjustments to quantities, areas and numbers of animals must be shown in the records covering the balance or subsequent payments. In the case of sums recovered, if the amount applied for is reduced because of incorrect quantities, areas or numbers of animals, the adjustments to the quantities must be indicated by a minus sign.5.1.F500: product code/rural development sub-measure codeThe Member States must draw up their own lists of codes, to be detailed in the explanatory note to the payment file(s).In the case of rural development measures under EAFRD budget post 05040501, indicate where applicable, a code per sub-measure implemented (e.g. type of agri-environmental measure).In the case of export refunds: F500 is only required if F804 contains ingredients for which export refund is fixed. Then in F500, the code of the goods (the CN code declared in box 33 of the Single Administrative Document (SAD); 8 digits) must be indicated for non-Annex I goods, or the product code for the final processed agricultural products.5.2.F502: quantity paid (number of animals, hectares, etc.)See preliminary remarks in heading 5 (data relating to products).For the wine sector, the products obtained after distillation shall be expressed by alcoholic strength.For all other sectors, the quantity paid shall be expressed in the unit which is laid down in the Regulation as the basis for the premium payment.Required format: +99 … 99.99 or –99…99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (maximum 6).5.3.F503: quantity covered by payment application lodged (quantity claimed)Required format: +99 … 99.99 or –99…99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (maximum 6).5.4.F508A: area covered by payment application lodgedThe area covered by the application.Required format: +99 … 99.99 or –99…99.99, where 9 stands for a digit from 0 to 9.5.5.F508B: area covered by payment madeSee preliminary remark in heading 5 (data relating to products).The area on which the payment is made.Required format: +99 … 99.99 or –99…99.99, where 9 stands for a digit from 0 to 9.5.6.F509A: area wrongly declaredThe difference between the area declared and that measured. Overstatement being the area declared exceeding the area measured and reported with a positive figure. Understatement being the area measured exceeding the area declared and reported with a negative figure.Required format: +99 … 99.99 or –99…99.99, where 9 stands for a digit from 0 to 9.5.7.F510: Union regulation and article numberIn the case of intervention goods, the ad hoc instrument published in the Official Journal of the European Union is required.5.8.F511: EAGF rate of aid (in euros) per unit of measurementThe field F511 must be used if data is reported in one of the required quantity fields F502, F508B and F800. The rate of aid must be expressed in the same unit of measurement as the reported quantity.Required format: 9 … 9.999999, where 9 stands for a digit from 0 to 9.5.9.F531: total alcoholic strength by volumeExpressed in %vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.5.10.F532: natural alcoholic strength by volumeExpressed in %vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.5.11.F533: wine growing zoneWine growing zone as defined in the appendix to Annex XIb to Council Regulation (EC) No 1234/2007Council Regulation (EC) No 1234/2007 of 22 October 2007 establishing a common organisation of agricultural markets and on specific provisions for certain agricultural products (Single CMO Regulation) (OJ L 299, 16.11.2007, p. 1)..Required format: to be expressed by one of the following codes: A, B, CI, CII, CIIIA, CIIIB.6.Data relating to inspections:The number of inspections carried out and the number of cases where penalties have been applied as a result. Where the premium is withheld or recovered in full, zero payments must be indicated with the date of the decision in F108.6.1.F600: on-the-spot inspectionThe "on-the-spot checks" mentioned here are those referred to in the relevant regulationsCommission Regulation (EU) No 65/2011 of 27 January 2011 laying down detailed rules for the implementation of Council Regulation (EC) No 1698/2005, as regards the implementation of control procedures as well as cross-compliance in respect of rural development support measures (OJ L 25, 28.1.2011, p. 8).Council Regulation (EC) No 73/2009 of 19 January 2009 establishing common rules for direct support schemes for farmers under the common agricultural policy and establishing certain support schemes for farmers, amending Regulations (EC) No 1290/2005, (EC) No 247/2006, (EC) No 378/2007 and repealing Regulation (EC) No 1782/2003 (OJ L 30, 31.1.2009, p. 16).Commission Regulation (EC) No 1122/2009 of 30 November 2009 laying down detailed rules for the implementation of Council Regulation (EC) No 73/2009 as regards cross-compliance, modulation and the integrated administration and control system, under the direct support schemes for farmers provided for that Regulation, as well as for the implementation of Council Regulation (EC) No 1234/2007 as regards cross-compliance under the support scheme provided for the wine sector (OJ L 316, 2.12.2009, p. 65).Commission Regulation (EEC) No 2159/89 of 18 July 1989 laying down detailed rules for applying the specific measures for nuts and locust beans as provided for in Title IIa of Council Regulation (EEC) No 1035/72 (OJ L 207, 19.7.1989, p. 19).Commission Regulation (EC) No 1621/1999 of 22 July 1999 laying down detailed rules for the application of Council Regulation (EC) No 2201/96 as regards aid for the cultivation of grapes to produce certain varieties of dried grapes (OJ L 192, 24.7.1999, p. 21).Commission Regulation (EC) No 1276/2008 of 17 December 2008 on the monitoring by physical checks of exports of agricultural products receiving refunds or other amounts (OJ L 339, 18.12.2008, p. 53).Commission Regulation (EC) No 968/2006 of 27 June 2006 laying down detailed rules for the implementation of Council Regulation (EC) No 320/2006 establishing a temporary scheme for the restructuring of the sugar industry in the Community (OJ L 176, 30.6.2006, p. 32).. They include the physical visits of the farm (code "F" or code "C") and/or checks by remote sensing (code "T") and, the physical spot checks of goods (code "G"), the substitution checks (code "S") and the specific substitution checks (code "U") for export refunds.Field F601 needs to be completed only if an on-farm inspection or control on cross-compliance ("F" or "C") is indicated in field F600.Field F602 needs to be completed where an on-the-spot check ("F", "C", "T", "G", "S" or "U") is indicated in field F600.In the case of multiple visits concerning the same measure and the same producer only report once. Every record, be it the advance or balance payment or other, that can be related to a particular inspection, shall have the appropriate code in field F600.Administrative checks, within the meaning of the above-mentioned regulations (see footnote below), shall not be mentioned in F600. Nevertheless, sanctioned claims shall be identified in field F105 (code "Y") and reduced or excluded amounts shall be reported in field F105C (negative amount), whether they originate from an administrative check or on-the-spot check.Required format: "N"= no inspection, "F"= on-farm inspection, "C"= controls on cross-compliance, "T"= inspection by remote sensing, "G"= on-the-spot check of goods, "S"= substitution check and "U"= specific substitution check.In case of a combination of on-farm inspection and cross-compliance and/or inspection by remote sensing one of the corresponding codes "FT", "CT", "CF" or "FTC" must be shown.In the case of a combination of checks for export refunds one of the corresponding codes "GS", "GSU", "GU" or "SU" must be reported.6.2.F601: date of inspectionThis field must be completed when an on-farm inspection or control on cross-compliance ("F" or "C") is indicated in field F600. The date of inspection is not required for remote sensing checks.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).6.3.F602: application reducedIf the application has been reduced as a result of an inspection, this must be indicated here. This field must be completed when an on-the-spot inspection is indicated in field F600.Required format: yes = "Y"; no = "N".6.4.F603: reason for reductionWhere there is more than one reason indicate the one justifying the highest penalty. This field must be completed when the application has been reduced as a result of an on-the-spot inspection.Required format: to be expressed by a code; the codes must be explained in the accompanying letter.7.Data relating to payment entitlements:Following data shall be provided:The total amount for each kind of payment entitlement as defined in Title III of Regulation (EC) No 73/2009,financial information on the amounts not paid following administrative or on-the-spot-checks (IACS controls).7.1.F700: amount of payment entitlement in eurosAmount of payment entitlement in euros i.e. the total amount to be paid in respect of the payment entitlements as defined in Title III of Regulation (EC) No 73/2009 after performing the IACS controls.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.7.2.F702: area covered by payment madeFor payment entitlements based on areas: The area on which the payment is made.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.If a payment is composed of normal entitlements and entitlements subject to special conditions, then the requested information under section A) and B) has to be filled in as appropriate. If a section is not applicable, then put NULL value in that section.Payment entitlements mentioned under points 7.3 to 7.12 hereafter are those referred to in Title III of Regulation (EC) No 73/2009:A)Payment entitlements based on areas (normal entitlements)7.3.F703: amount in euros of payment entitlementThe total amount in euros of the payment entitlement as lodged in the claim.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.7.4.F703A: area covered by payment application lodgedThe "activated" area covered by the aid application: For payment entitlements based on areas, this is the area "activated" i.e. maximum area subject to payment (see also Article 57(2) of Commission Regulation (EC) No 1122/2009Commission Regulation (EC) No 1122/2009 of 30 November 2009 laying down detailed rules for the implementation of Council Regulation (EC) No 73/2009 as regards cross-compliance, modulation and the integrated administration and control system, under the direct support schemes for farmers provided for that Regulation, as well as for the implementation of Council Regulation (EC) No 1234/2007 as regards cross-compliance under the support scheme provided for the wine sector (OJ L 316, 2.12.2009, p. 65).).Required format: +99 … .99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.7.5.F703B: area determinedThe area determined as a result of administrative or on-the-spot checks.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.7.6.F703C: area not foundThe difference between the "activated" area declared in the aid application and the one found as a result of administrative or on-the-spot checks.Overstatement being the area declared exceeding the area measured and reported as a positive figure. Understatement being the area measured exceeding the area declared and reported as a negative figure.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.B)Payment entitlements subject to special conditions7.7.F707: amount in euros of payment entitlementThe total amount in euros of the payment entitlement as lodged in the claim.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.7.8.F707A: number of livestock units (LU) in the reference periodThis number represents the agricultural activity exercised in the reference period expressed in LU in accordance with Article 44(2) of Regulation (EC) No 73/2009.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.7.9.F707B: number of LU declaredThis field must indicate the exact number of LU declared for the calendar year concerned in acordance with Article 44(2) of Regulation (EC) No 73/2009.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.7.10.F707C: number of LU determinedThe number of LU determined as a result of administrative or on-the-spot checks, in order to check the compliance with Article 44(2) of Regulation (EC) No 73/2009.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.8.Additional data relating to export refunds:8.1.F800: net weight/quantitySee preliminary remark in heading 5 (data relating to products).The weight or the quantity shall be expressed in the unit of measurementIn the case of processed products (non-Annex I goods or processed agricultural products): the quantity of the ingredient eligible for funding. If the code of the goods (F500) contains more than one ingredient eligible for funding (F804), then multiple records with corresponding amounts (F106) and quantities (F800) must be created.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (maximum 6).8.2.F800B: unit of measurement for field F800Required format: to be expressed by a one-character code corresponding to the following table:
CodeMeaning
KKilogram
LLitre
PPiece (item)
8.3.F801: application number (export refunds: SAD)The more detailed the application number is given, the more important this information becomes. For instance, an extension to the application number such as the indication of the ingredient number will allow more precise identification of export refund data.8.4.F802: customs office of placing under customs supervisionThe Member States must use the Transit Customs Office List (COL)http://ec.europa.eu/taxation_customs/dds2/col/col_home.jsp?Lang=en&redirectionDate=20110330. This is the list of authorised customs offices for Union/common transit operations. It may be that due to its objective of "transit operations" some of the customs offices might be missing although this shall be an exception. In that case the Member State shall provide the name of the customs office in full.Required format: The format of the COL code consists of two positions to denote the country (ISO code of a Member State) followed by a six-character code that define the customs office. For instance "EE1000EE".8.5.F802B: customs office of exitIndicate the customs office, which certifies that products covered by refund applications have left the customs territory of the Union. The Member States must use the Transit Customs Office List (COL)http://ec.europa.eu/taxation_customs/dds2/col/col_home.jsp?Lang=en&redirectionDate=20110330. This is the list of authorised customs offices for Union/common transit operations. It may be that due to its objective of transit operations some of the customs offices might be missing although this shall be an exception. In that case the Member State shall provide the name of the customs office in full.This information is vital for the auditors concerning substitution checks. The information is available in T5 or equivalent documents.Required format: The format of the COL code consists of two positions to denote the country (ISO code of a Member State) followed by a six-character code that define the customs office. For instance "GB000392".8.6.F804: export refund codeIn the case of non-processed agricultural products: The 12 digit product code, for which export refund is fixed.In cases of processed products (non-Annex I goods or processed agricultural products): the CN code(s) of the ingredient(s) for which export refund is fixed. In this case, F500 must be completed with the code of the final product. See also the explanatory note to F800 for the procedure to follow where more than one ingredient of a processed product is eligible for refund.8.7.F805: code for destinationRequired format: "XX", where X stands for a letter between A and Z (codes of the nomenclature of countries and territories for the external trade statistics of theUnion referred to in Commission Regulation (EC) No 2020/2001Commission Regulation (EC) No 2020/2001 of 15 October 2001 on the nomenclature of countries and territories for the external trade statistics of the Community and statistics of trade between Member States (OJ L 273, 16.10.2001, p. 6).).In view of harmonisation, the Member States shall also use the miscellaneous category (codes Q*) of the nomenclature of countries and territories for the external trade statistics. It is known that that nomenclature does not cover all special export refund cases but the Commission does not require that kind of detail. Member States shall therefore convert their special national codes to the broader categories of the nomenclature of countries and territories for the external trade statistics before sending their data to the Commission.8.8.F808: date of advance fixingIf fixed in advance, the date on which the rate of refund was set.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.9.F809: last day of validity (advance fixing)Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.10.F812: reference of the invitation to tender if applicable (advance fixing)The procedure provided for in Article 5 of Commission Regulation (EU) No 234/2010Commission Regulation (EU) No 234/2010 of 19 March 2010 laying down certain detailed rules for the application of Council Regulation (EC) No 1234/2007 on the granting of export refunds on cereals and the measures to be taken in the event of disturbance on the market for cereals (OJ L 72, 20.3.2010, p. 3). or similar procedure for other sectors. The reference of the invitation to tender shall be provided.8.11.F814: day of acceptance of payment declaration (COM-7)For the beef sector: in the case of pre-financing, complete field F814 only (disregarding fields F816 and F816B); if pre-financing is not involved, complete fields F816 and F816B (disregarding field F814).Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.12.F816: date of acceptance of export declarationDate within the meaning of Article 5(1) of Commission Regulation (EC) No 612/2009Commission Regulation (EC) No 612/2009 of 7 July 2009 on laying down common detailed rules for the application of the system of export refunds on agricultural products (OJ L 186, 17.7.2009, p. 1)..Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.13.F816B: date of export from the Union territoryDate of export as indicated on the export declaration or on the T5. See also Article 7(1) of Regulation (EC) No 612/2009.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).ANNEX IVStructure of EAFRD budget codes (F109)EAFRD PROGRAMMING PERIOD 2007-2013:1.IntroductionFor EAFRD (2007-2013), there is only one budget heading defined in the budget nomenclature: "05040501".As the budget codes can be up to 15 figures long, the remaining 7 figures can be used for identifying the programs and measures. This will allow reconciliation of the data from the different sources on financial year, paying agency, measure and program level.2.Budget code structureThe budget codes must have the following structure:The first 8 figures are constant: "05040501".The following 3 figures indicate the measure, according to the attached list.The next 1 digit can have the following values (increasing with increasing co-financing rate:1non-convergence region2convergence region3outermost region4voluntary modulation5additional contribution for Portugal6additional amounts referred to in Article 69(5a) of Regulation (EC) No 1698/2005, non-convergence region7additional amounts referred to in Article 69(5a) of Regulation (EC) No 1698/2005, convergence regionThe next digit indicates 0 = Operational Program or 1 = Network Program.The last 2 figures indicate the program number: figures between "01" and "99" are allowed.3.ExampleF109 = "050405011132001" means: budget heading "05040501" (EAFRD), measure "113" (early retirement), convergence region ("2"), Operational program ("0") and program number "01".4.List of the EAFRD measures
AXIS 1IMPROVING THE COMPETITIVENESS OF THE AGRICULTURAL AND FORESTRY SECTOR
CodeMeasure
111Vocational training and information actions
112Setting up of young farmers
113Early retirement
114Use of advisory services
115Setting up of management, relief and advisory services
121Modernisation of agricultural holdings
122Improvement of the economic value of forests
123Adding value to agricultural and forestry products
124Cooperation for development of new products, processes and technologies in the agriculture and food sector and the forestry sector
125Infrastructure related to the development and adaptation of agriculture and forestry
126Restoring agricultural production potential damaged by natural disasters and introducing appropriate prevention actions
131Meeting standards based on Union legislation
132Participation of farmers in food quality schemes
133Information and promotion activities
141Semi-subsistence farming
142Producer groups
143Provision of farm advisory and extension services in Bulgaria and Romania
144Holdings undergoing restructuring due to a reform of a common market organisation
AXIS 2IMPROVING THE ENVIRONMENT AND THE COUNTRYSIDE THROUGH LAND MANAGEMENT
CodeMeasure
211Natural handicap payments to farmers in mountain areas
212Payments to farmers in areas with handicaps, other than mountain areas
213Natura 2000 payments and payments linked to Directive 2000/60/EC (WFD)
214Agri-environment payments
215Animal welfare payments
216Non-productive investments
221First afforestation of agricultural land
222First establishment of agroforestry systems on agricultural land
223First afforestation of non-agricultural land
224Natura 2000 payments
225Forest-environment payments
226Restoring forestry potential and introducing prevention actions
227Non-productive investments
AXIS 3IMPROVING THE QUALITY OF LIFE IN RURAL AREAS AND ENCOURAGING DIVERSIFICATION OF ECONOMIC ACTIVITY
CodeMeasure
311Diversification into non-agricultural activities
312Business creation and development
313Encouragement of tourism activities
321Basic services for the economy and rural population
322Village renewal and development
323Conservation and upgrading of the rural heritage
331Training and information
341Skills acquisition, animation and implementation of local development strategies
AXIS 4LEADER
CodeMeasure
411Implementing local development strategies. Competitiveness
412Implementing local development strategies. Environment/land management
413Implementing local development strategies. Quality of life/diversification
421Implementing cooperation projects
431Running the local action group, acquiring skills and animating the territory as referred to in Article 59 of Council Regulation (EC) 1698/2005
5TECHNICAL ASSISTANCE
CodeMeasure
511Technical assistance
6COMPLEMENT TO DIRECT PAYMENT FOR BULGARIA AND ROMANIA
CodeMeasure
611Complement to direct payment
EAFRD PROGRAMMING PERIOD 2014-2020:1.IntroductionFor EAFRD (2014-2020), there is only one budget heading defined in the budget nomenclature: "05046001".As the budget codes can be up to 15 figures long, the remaining 7 figures can be used for identifying the programs and measures. This will allow reconciliation of the data from the different sources on financial year, paying agency, measure and program level.2.Budget code structureThe budget codes must have the following structure:The first 8 figures are constant: "05046001".The following 3 figures indicate the measure.The two next digits can have the following values:First digit:1less developed region2transition region3other region4transfers from Direct Payments envelope5amounts resulting from the voluntary adjustment6financial instruments at Union levelSecond digit:1normal grants2operations contributing to the objectives of environment and climate change mitigation and adaptation3financial instruments at Member State levelThe last 2 figures indicate the program number (figures between "00" and "99" are allowed) and where:100 is for National programme201 to 30 are for regional programmes331 to 90 are free498 is for Technical assistance programme599 is for National Network programme