Commission Implementing Regulation (EU) No 909/2011 of 8 September 2011 laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes
Modified by
  • Commission Implementing Regulation (EU) No 799/2012of 5 September 2012laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes, 32012R0799, September 6, 2012
Corrected by
  • Corrigendum to Commission Implementing Regulation (EU) No 909/2011 of 8 September 2011 laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes, 32011R0909R(01), October 4, 2011
Commission Implementing Regulation (EU) No 909/2011of 8 September 2011laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes THE EUROPEAN COMMISSION,Having regard to the Treaty on the Functioning of the European Union,Having regard to Council Regulation (EC) No 1290/2005 of 21 June 2005 on the financing of the common agricultural policyOJ L 209, 11.8.2005, p. 1., and in particular Article 42 thereof,Whereas:(1)Article 8(1) of Commission Regulation (EC) No 885/2006 of 21 June 2006 laying down detailed rules for the application of Council Regulation (EC) No 1290/2005 as regards the accreditation of paying agencies and other bodies and the clearance of the accounts of the EAGF and of the EAFRDOJ L 171, 23.6.2006, p. 90. provides that the form and content of the accounting information referred to in Article 7(1)(c) of that Regulation and the way it is to be forwarded to the Commission are to be established.(2)The form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the European Agricultural Guarantee Fund (EAGF) and of the European Agricultural Fund for Rural Development (EAFRD) as well as for monitoring and forecasting purposes are presently laid down in Commission Regulation (EU) No 825/2010OJ L 247, 21.9.2010, p. 1..(3)The Annexes to Regulation (EU) No 825/2010 cannot be used for their intended purposes in the financial year 2012. Regulation (EU) No 825/2010 should therefore be repealed and replaced by a new regulation setting out the form and content of the accounting information for that financial year.(4)The measures provided for in this Regulation are in accordance with the opinion of the Agricultural Funds Committee,HAS ADOPTED THIS REGULATION:
Article 1The form and content of the accounting information referred to in Article 7(1)(c) of Regulation (EC) No 885/2006 and the way it is to be forwarded to the Commission shall be as set out in Annexes I (X Table), II (Technical specifications for the transfer of computer files to the EAGF and EAFRD), III (Aide-mémoire) and IV (Structure of EAFRD budget codes (F109) to this Regulation.
Article 2Regulation (EU) No 825/2010 is repealed with effect from 16 October 2011.
Article 3This Regulation shall enter into force on the seventh day following its publication in the Official Journal of the European Union.It shall apply from 16 October 2011.
This Regulation shall be binding in its entirety and directly applicable in all Member States.ANNEX IX-TABLEFINANCIAL YEAR 2012
20122011A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
05020101050201011000XXXXXXXXXXXXXXXXXX
05020101050201011001XXXXXXXXXXXXXXXXXX
05020101050201011003XXXXXXXXXXXXXXXXXX
05020102050201021011
05020102050201021012
05020102050201021013
05020102050201021014
05020103050201031021XXXXXXXXXXXXXXXXXX
05020103050201031022XXXXXXXXXXXXXXXXXXXXXX
05020199050201991090XXXXXXXXXXXXXXX
05020201050202011850XXXXXXXXXXXXXXXXXX
05020202050202021851
05020202050202021852
05020202050202021853
05020202050202021854
05020299050202990000XXXXXXXXXXXXXXXX
05020299050202991890XXXXXXXXXXXXXXX
05020300050203003010XXXXXXXXXXXXXXXXXX
05020300050203003011XXXXXXXXXXXXXXXXXX
05020300050203003012XXXXXXXXXXXXXXXXXX
05020300050203003013XXXXXXXXXXXXXXXXXX
05020300050203003014XXXXXXXXXXXXXXXXXX
05020300050203003000XXXXXXXXXXXXXXXXXX
05020401050204013100XXXXXXXXXXXXXXXX
05020499050204990000XXXXXXXXXXXXXXX
05020499050204993110XXXXXXXXXXXXXXXXXX
05020499050204993112XXXXXXXXXXXXXXXXXX
05020499050204993113XXXXXXXXXXXXXXXXXX
05020499050204993119XXXXXXXXXXXXXXXXXX
05020501050205011100XXXXXXXXXXXXXXXXXX
20122011A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
05020101050201011000XXXXXXXXXXXXXXXXX
05020101050201011001XXXXXXXXXXXXXXXXX
05020101050201011003XXXXXXXXXXXXXXXXX
05020102050201021011
05020102050201021012
05020102050201021013
05020102050201021014
05020103050201031021X
05020103050201031022XX
05020199050201991090
05020201050202011850XXXXXXXXXXXXXXXXX
05020202050202021851
05020202050202021852
05020202050202021853
05020202050202021854
05020299050202990000
05020299050202991890
05020300050203003010XXXXXXXXXXXXXXXXX
05020300050203003011XXXXXXXXXXXXXXXXX
05020300050203003012XXXXXXXXXXXXXXXXX
05020300050203003013XXXXXXXXXXXXXXXXX
05020300050203003014XXXXXXXXXXXXXXXXX
05020300050203003000XXXXXXXXXXXXXXXXX
05020401050204013100X
05020499050204990000
05020499050204993110XXXXXXXXXXXXXXXXX
05020499050204993112XXXXXXXXXXXXXXXXX
05020499050204993113XXXXXXXXXXXXXXXXX
05020499050204993119XXXXXXXXXXXXXXXXX
05020501050205011100XXXXXXXXXXXXXXXXX
20122011A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
05020503050205031112XXXXXXXXXXXXXXXXXXXXXXX
05020508050205080000
05020599050205990000XXXXXXXXXXXXXXXXXX
05020599050205991113XXXXXXXXXXXXXXXXXX
05020599050205991119XXXXXXXXXXXXXXXXXX
05020603050206031239XXXXXXXXXXXXXXXXXXXX
05020605050206051211XXXXXXXXXXXXXXXXXXXXXXX
05020699050206990000XXXXXXXXXXXXX
05020699050206991210XXXXXXXXXXXXXXXXXX
05020699050206991240XXXXXXXXXXXXXXXXXXX
05020701050207011401XXXXXXXXXXXXXXXXXXXXX
05020701050207011403XXXXXXXXXXXXXXXXXXXXX
05020701050207011409XXXXXXXXXXXXXXXXXXXX
05020702050207021410XXXXXXXXXXXXXXXXXXXX
05020703050207030000XXXXXXXXXXXXXXXXXXXXX
05020801050208011500XXXXXXXXXXXXXXXXXX
05020801050208011510XXXXXXXXXXXXXXXXXX
05020803050208030000XXXXXXXXXXXXXXXXXXXXX
05020803050208031502XXXXXXXXXXXXXXXXXXXXX
05020809050208091515XXXXXXXXXXXXXXXXXXXXXXXX
05020811050208110000XXXXXXXXXXXXXXXXXXXX
05020811050208111509XXXXXXXXXXXXXXXXXXX
05020812050208120000XXXXXXXXXXXXXXXXXXXX
05020899050208990000XXXXXXXXXXXXX
05020899050208991501XXXXXXXXXXXXXXXXXXXXXXX
05020899050208991511XXXXXXXXXXXXXXXXXXXXXXXX
05020899050208991512XXXXXXXXXXXXXXXXXXXXXXXX
05020899050208991513XXXXXXXXXXXXXXXXXXXXXXXX
20122011A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
05020503050205031112XX
05020508050205080000
05020599050205990000XX
05020599050205991113XX
05020599050205991119XX
05020603050206031239X
05020605050206051211XXXXX
05020699050206990000
05020699050206991210XXXXXXXXXXXXXXXXX
05020699050206991240XXX
05020701050207011401
05020701050207011403
05020701050207011409
05020702050207021410X
05020703050207030000XX
05020801050208011500XXXXXXXXXXXXXXXXX
05020801050208011510XXXXXXXXXXXXXXXXX
05020803050208030000
05020803050208031502
05020809050208091515X
05020811050208110000
05020811050208111509
05020812050208120000XX
05020899050208990000
05020899050208991501X
05020899050208991511X
05020899050208991512X
05020899050208991513XXXXX
20122011A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
05020899050208993140XXXXXXXXXXXXXXXXXXXXXXX
05020904050209041620
05020904050209041621
05020904050209041622
05020904050209041623
05020904050209041625XXXXXXXXXXXXXXXXXXXX
05020908050209080000XXXAAAXXXXXXXXXXXXXXXXXXX
05020909050209090000XXXAAAXXXXXXXXXXXXXXXXXX
05020999050209011600XXXXXXXXXXXXXXXXXX
05020999050209021610XXXXXXXXXXXXXXXXXXXXX
05020999050209031611XXXXXXXXXXXXXXXXXXXXX
05020999050209031612XXXXXXXXXXXXXXXXXXXXX
05020999050209051630XXXXXXXXXXXXXXXXXXXX
05020999050209061640XXXXXXXXXXXXXXXXXXXX
05020999050209071650XXXXXXXXXXXXXXXXXXXX
05020999050209991690XXXXXXXXXXXXX
05021001050210013800XXXXXXXXXXXXX
05021001050210013801XXXXXXXXXXXXX
05021099050210990000XXXXXXXXXXXXX
05021101050211011300XXXXXXXXXXXXXXXXXXXXX
05021103050211030000XXXXXXXXXXXXXXXXXXXXXX
05021104050211040000XXXXXXXXXXXXXXXXXXXXX
05021104050211043200XXXXXXXXXXXXXXXXXXXXX
05021104050211043201XXXXXXXXXXXXXXXXXXXXX
05021104050211043210XXXXXXXXXXXXXXXXXXXXX
05021104050211043211XXXXXXXXXXXXXXXXXXXXX
05021104050211043220XXXXXXXXXXXXXXXXXXXXX
05021104050211043221XXXXXXXXXXXXXXXXXXXXX
05021104050211043230XXXXXXXXXXXXXXXXXXXXX
05021104050211043231XXXXXXXXXXXXXXXXXXXXX
20122011A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
05020899050208993140
05020904050209041620
05020904050209041621
05020904050209041622
05020904050209041623
05020904050209041625XX
05020908050209080000XXXXXXXXXXX
05020909050209090000XXXXXXXX
05020999050209011600XXXXXXXXXXXXXXXXX
05020999050209021610XX
05020999050209031611XXX
05020999050209031612XXX
05020999050209051630XXXXXXXXX
05020999050209061640XXXXXXXXX
05020999050209071650XXXXX
05020999050209991690
05021001050210013800X
05021001050210013801X
05021099050210990000
05021101050211011300XXXXX
05021103050211030000X
05021104050211040000XX
05021104050211043200XX
05021104050211043201XX
05021104050211043210XX
05021104050211043211XX
05021104050211043220XX
05021104050211043221XX
05021104050211043230XX
05021104050211043231XX
20122011A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
05021105050211051751XXXXXXXXXXXXXXXXXXXXX
05021199050211990000XXXXXXXXXXXXXXX
05021199050211991710XXXXXXXXXXXXXXXXXXX
05021201050212012000XXXXXXXXXXXXXXXXXX
05021201050212012001XXXXXXXXXXXXXXXXXX
05021201050212012002XXXXXXXXXXXXXXXXXX
05021201050212012003XXXXXXXXXXXXXXXXXX
05021202050212022011
05021202050212022012
05021202050212022013
05021202050212022014
05021203050212032020XXXXXXXXXXXXXXXXXXXX
05021203050212032024XXXXXXXXXXXXXXXXXXXX
05021204050212042030XXXXXXXXXXXXXXXX
05021204050212042031
05021204050212042032
05021204050212042033
05021204050212042034
05021205050212052040XXXXXXXXXXXXXXXXXXX
05021206050212062050XXXXXXXXXXXXXXXXX
05021208050212083120XXXXXXXXXXXXXXXXXXXX
05021299050212990000
05021299050212992099XXXXXXXXXXXXX
05021301050213012100XXXXXXXXXXXXXXXXXX
05021302050213022110XXXXXXXXXXXXXXXXXXXX
05021303050213032126XXXXXXXXXXXXXXXXXX
05021304050213042101XXXXXXXXXXXXXXXXXX
05021399050213992129XXXXXXXXXXXXXXX
05021399050213992190XXXXXXXXXXXXXXX
05021401050214012210XXXXXXXXXXXXXXXXXXXX
20122011A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
05021105050211051751XXXX
05021199050211990000
05021199050211991710XXXXXX
05021201050212012000XXXXXXXXXXXXXXXXX
05021201050212012001XXXXXXXXXXXXXXXXX
05021201050212012002XXXXXXXXXXXXXXXXX
05021201050212012003XXXXXXXXXXXXXXXXX
05021202050212022011
05021202050212022012
05021202050212022013
05021202050212022014
05021203050212032020XX
05021203050212032024XX
05021204050212042030X
05021204050212042031
05021204050212042032
05021204050212042033
05021204050212042034
05021205050212052040XX
05021206050212062050X
05021208050212083120XX
05021299050212990000
05021299050212992099
05021301050213012100XXXXXXXXXXXXXXXXX
05021302050213022110X
05021303050213032126XX
05021304050213042101XXXXXXXXXXXXXXXXX
05021399050213992129
05021399050213992190
05021401050214012210X
20122011A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
05021499050214992290XXXXXXXXXXXXXXX
05021501050215012300XXXXXXXXXXXXXXXXXX
05021502050215022301XXXXXXXXXXXXXXXXXXXX
05021503050215032302XXXXXXXXXXXXXXXXX
05021504050215042310XXXXXXXXXXXXXXXXXX
05021505050215052311XXXXXXXXXXXXXXXXXX
05021506050215062320XXXXXXXXXXXXXXX
0502150705021507XXXXXXXXXXXXXXX
05021599050215992390XXXXXXXXXXXXX
05021601050216010000XXXXXXXXXXXXXXXXXXXXXX
0502160205021602
05030101050301010000XXXXXXXXXXXXXXXXXXXXX
05030102050301020000XXXXXXXXXXXXXXXXXXXXX
05030103050301030000XXXXXXXXXXXXXXXXXXXXX
05030104050301040000XXXXXXXXXXXXXXXXXXXXXXXX
05030105050301050000XXXXXXXXXXXXXXXXXXXXXX
0503019905030199XXXXXXXXXXXXXXXXXXXXXXXX
05030201050302010000XXXXXXXXXXXXXXXXXXXX
05030201050302011060XXXXXXXXXXXXXXXXXXXX
05030201050302011062XXXXXXXXXXXXXXXXXXX
05030204050302040000XXXXXXXXXXXXXXXXXXXX
05030205050302051800XXXXXXXXXXXXXXXXXXXXXXXXX
05030206050302062120XXXXXXXXXXXXXXXXXXXXX
05030207050302072121XXXXXXXXXXXXXXXXXXXXX
05030208050302082122XXXXXXXXXXXXXXXXXXXXX
05030209050302092124XXXXXXXXXXXXXXXXXXXXX
05030210050302102124XXXXXXXXXXXXXXXXXXXXX
05030213050302132220XXXXXXXXXXXXXXXXXXXXX
05030214050302142221XXXXXXXXXXXXXXXXXXXXX
05030218050302180000XXXXXXXXXXXXXXXXXXDXXXX
20122011A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
05021499050214992290
05021501050215012300XXXXXXXXXXXXXXXXX
05021502050215022301X
05021503050215032302
05021504050215042310XXXXXXXXXXXXXXXXX
05021505050215052311XXXXXXXXXXXXXXXXX
05021506050215062320
0502150705021507
05021599050215992390
05021601050216010000XXXXX
0502160205021602
05030101050301010000XXXXXXXXXXXXXXXX
05030102050301020000XXXXXX
05030103050301030000XXXX
05030104050301040000XXXXXXX
05030105050301050000XXXX
0503019905030199XXXXXXX
05030201050302010000XXXXXX
05030201050302011060XXXXXX
05030201050302011062XXXXXX
05030204050302040000XXXXXXX
05030205050302051800XXXXXXX
05030206050302062120XXXX
05030207050302072121
05030208050302082122XXXX
05030209050302092124XXXX
05030210050302102124XXXX
05030213050302132220XXXX
05030214050302142221
05030218050302180000XXXXX
20122011A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
05030219050302191858XXXXXXXXXXXXXXXXXXXX
05030221050302211210XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030222050302221710XXXXXXXXXXXXXXXXXXXXXXXXXXX
05030223050302231810XXXXXXXXXXXXXXXXXXXXXXXX
05030224050302240000XXXXXXXXXXXXXXXXXXXX
05030225050302250000XXXXXXXXXXXXXXXXXXXX
05030226050302260000XXXXXXXXXXXXXXXXXXXX
05030227050302270000XXXXXXXXXXXXXXXXXXXX
05030228050302281420XXXXXXXXXXXXXXXXXXXXXXXX
05030236050302360000XXXXXXXXXXXXXXXXXXXX
05030239050302390000XXXXXXXXXXXXXXXXXXXXXX
05030240050302400000XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030241050302410000XXXXXXXXXXXXXXXXXXXXXXXXX
05030242050302420000XXXXXXXXXXXXXXXXXXXXXXXXX
05030243050302430000XXXXXXXXXXXXXXXXXXXXXX
05030244050302440000XXXXXXXXXXXXXXXXXXXXXX
05030250050302500000XXXXXXXXXXXXXXXXXXXXX
05030250050302503201XXXXXXXXXXXXXXXXXXXXXXXXX
05030250050302503211XXXXXXXXXXXXXXXXXXXXX
05030250050302503221XXXXXXXXXXXXXXXXXXXXX
05030251050302510000XXXXXXXXXXXXXXXXXXXX
05030252050302520000XXXXXXXXXXXXXXXXXXXXX
05030252050302523231XXXXXXXXXXXXXXXXXXXXX
05030299050302990000XXXXXXXXXXXXXXXXXXXXXX
05030299050302991310XXXXXXXXXXXXXXXXXXXX
05030299050302991508XXXXXXXXXXXXXXXXXXXXXXXXX
05030299050302991513XXXXXXXXXXXXXXXXXXXXXXXX
05030299050302992125XXXXXXXXXXXXXXXXXXXX
05030299050302992128XXXXXXXXXXXXXXXXXXXXX
20122011A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
05030219050302191858XXXXXXX
05030221050302211210XXXXXXX
05030222050302221710XXXXXXX
05030223050302231810XXXXX
05030224050302240000XXXXXXX
05030225050302250000XXXXXXX
05030226050302260000XXXXXXX
05030227050302270000XXXXXXX
05030228050302281420X
05030236050302360000XXXX
05030239050302390000XXXX
05030240050302400000XXXXXXX
05030241050302410000XXXXXXX
05030242050302420000XXXXXXX
05030243050302430000XXXXXXX
05030244050302440000XXXX
05030250050302500000XXXX
05030250050302503201XXXX
05030250050302503211XXXX
05030250050302503221XXXX
05030251050302510000XXXXXX
05030252050302520000XXXX
05030252050302523231XXXX
05030299050302990000XXXXXXX
05030299050302991310XXXXXXX
05030299050302991508X
05030299050302991513X
05030299050302992125XXXX
05030299050302992128XXXX
20122011A↓F100F101F103F105F105BF105CF106F106AF107F108F109F110F200F201F202AF202BF202CF205F207F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F508A
05030299050302992222XXXXXXXXXXXXXXXXXXXXX
05030299050302993900XXXXXXXXXXXXXXXX
05030299050302993910XXXXXXXXXXXXXXXXXXXXX
05030300050303000000XXXXXXXXXXXXXXXX
05040114050401140000XXXXXXXXXXXXXXXXXXX
05040400050404000000DDDDDDDDDDDDDDDDDDDDDDDDDD
0504050105040501XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05070106050701060000
05070106050701063701
0507010705070107
0507020005070200
67010000670100000000
67020000670200000000XXXXXXXXXXXX
67030000670300002071XXXXXXXXXXXXXX
680100006801XXXXXXXXXXXX
68020000680200000000XXXXXXXXXXXX
6803000068030000
20122011A↓F508BF509AF510F511F531F532F533F600F601F602F603F700F702F703F703AF703BF703CF707F707AF707BF707CF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
05030299050302992222XXXX
05030299050302993900
05030299050302993910XXXXXX
05030300050303000000
05040114050401140000XXXXX
05040400050404000000DDDDDD
0504050105040501XXXXXX
05070106050701060000
05070106050701063701
0507010705070107
0507020005070200
67010000670100000000
67020000670200000000
67030000670300002071XX
680100006801
68020000680200000000
6803000068030000
ANNEX IITechnical specifications for the transfer of computer files to the EAGF and EAFRD from 16 October 2011INTRODUCTIONThese technical specifications apply in respect of the financial year 2011, which commenced on 16 October 2010.1.Transfer MediumThe coordinating body of the Member State must transfer the computer files and the relating documentation to the Commission through STATEL/eDAMIS. The Commission will only support one installation of STATEL/eDAMIS per Member State. The latest eDAMIS client and more information on the use of STATEL/eDAMIS shall be downloaded from the CIRCA web-site of the agricultural funds.2.Computer file structure2.1.The Member State must create a computer record for each individual component of the EAGF/EAFRD payments and receipts. These components are the individual items of which the payment (receipt) to (from) the beneficiary consists.2.2.The records must have a flat file structure. If fields have more than one value, separate records containing all data fields are required. Make sure that no double counting occursNote: You should first read the preliminary remark concerning "quantities" in Chapter 5 of Annex III..2.3.All information for the same category of payments or receipts must be contained in the same computer file. Separate files relating to the same payments (e.g. for traders or inspections, or for basic and measure data) are not allowed.2.4.The computer files must have the following characteristics:(1)the first record in the file (header row) contains the file description. The field names comprise an "F" followed by the field number used in Annex I (the "X-table"). Only field names existing in this Annex are allowed;(2)the following records in the file are data (data rows), in the order indicated by the first record describing the file structure;(3)the fields are separated by a semicolon (";"). The header row and data rows shall all contain the same number of semicolons. In the data rows, empty fields appear as a double semicolon (";;") within the record, or as a single semicolon (";") at the end of the record;(4)records vary in length. Each record ends with a code "CR LF" or "Carriage Return – Line Feed" (in hexadecimal: "0D 0A"). The header row never ends on a ";". Data rows only end on a ";" if the last field is empty;(5)the file is in ASCII coding according to following table. Other codes (such as EBCDIC, TAR, ZIP, etc.) are not accepted:
CodeMember State
ISO 8859-1BE, DK, DE, ES, FR, IE, IT, LU, NL, AT, PT, FI, SE and GB
ISO 8859-2CZ, HU, PL, RO, SI and SK
ISO 8859-3MT
ISO 8859-5BG
ISO 8859-7GR and CY
ISO 8859-13EE, LV and LT
(6)numeric fields:(a)decimal separator: ".";(b)the symbol ("+" or "–") appears on the far left, followed immediately by the figures. For positive numbers, the "+" sign is optional;(c)fixed number of decimals (the details are set out in the Annex III hereto);(d)no spaces between digits. No spaces or other signs between thousands;(7)date field: "YYYYMMDD" (year in four digits, month in two digits, day in two digits);(8)budget code (field F109) required format without spaces: "999999999999999" (where "9" stands for any figure between 0 and 9);(9)quotation marks ("") are not allowed at the beginning or at the end of the records. The semicolon field separator ";" must not be used in data in text format;(10)all fields: no spaces at the beginning or end of a field;(11)files satisfying these rules will look like the following (example for financial year 2004):F100;F101;F106;F107;F108;F109BE01;154678;+152.50;EUR;20030715;050201011000001BE01;024578;-1000.00;EUR;20030905;050208031502002BE01;154985;9999.20;EUR;20030101;050205011100001BE01;100078;+152.75;EUR;20030331;050208091515002BE01;215452;+0.50;EUR;20030615;050201011000002 (Please note +0.50 and not +.50)BE01;123456;21550.15;EUR;20030101;050805013810001etc.(other data rows with the fields in the same order).2.5.Data files with the characteristics as described under 2.4 shall be sent with consignment type "X-TABLE-DATA" (see "eDAMIS client").2.6.The computer program for checking the format of computer files before sending them to the Commission (WinCheckCsv) is included in the data transfer program (eDAMIS client). The paying agencies are invited to download the check program from CIRCA separately for offline validation purposes.3.Annual declaration3.1.The coordinating body of the Member State must send either one annual declaration file for all paying agencies or separate annual declaration files for each paying agency. An annual declaration file should contain the total amounts by paying agency together with the budget and currency codes, for both EAGF and EAFRD measuresSee Article 6(b) and (c) of Regulation (EC) No 885/2006..3.2.The files should have the characteristics as described under 2.4. Each line should contain the following fields (in this order):(a)F100paying agency code(b)F109budget code(c)F106amount expressed in the currency code F107(d)F107currency code.3.3.Files satisfying the rules will look like the following (example for financial year 2007):F100;F109;F106;F107BE01;050205011100014;218483644.90;EURBE01;050212012003012;29721588.82;EURBE01;050212012000022;26099931.75;EURBE01;050208031502013;20778423.44;EURBE01;050212052040001;16403776.45;EURBE01;050405011132001;8123456.45;EURetcBudget codes, for which no expenditure is declared, should not be included in the annual declaration file..3.4.Annual declaration files shall be sent through STATEL/eDAMIS with consignment type "ANNUAL-DECLARATION".4.Explanation of differences4.1.In the case of differences between the annual declaration and monthly or quarterly declaration or X-table data the coordinating body of the Member State should send either one "difference-explanation" file for all paying agencies or separate "difference-explanation" files for each paying agency. Such file(s) should explain, through standard codes, the difference by budget code between the annual declaration and monthly declaration (T104) or between annual declaration and quarterly declaration (SFC2007) or between annual declaration and the sum of the records (Σ F106) of the X-table data.4.2.The files should have the characteristics as described under 2.4. Each line should contain the following fields (in this order):(a)F100paying agency code(b)F109budget code(c)Excoexplanation-reconciliation code(d)F106amount of the explained difference in EURO.4.3.The explanation-reconciliation code must be expressed only once per budget code (F109) by a three-character code corresponding to the following code list:
Code EAGF(A)Type of difference [Annual Declaration to (=MINUS) Monthly Declaration (T104)]
A01Administrative error (outstanding amounts to be recovered at the end of the financial year and credited to the EAGF via the annual declaration)
A02Rounding error
A03Misposting error (data input on wrong budget code)
A04Cut-off error (amount in annual declaration but not reported in T104)
A05Cut-off error (amount in T104 but not declared in annual declaration)
A06Payment error (payment pending in the bank)
A07Late payment correction
A08Ceiling error (correction because expenditure passed ceiling)
A09Off-set of irrecoverable amount
A10Off-set of irrecoverable amount (50/50 rule)
A11Correction due to recovery of outstanding debts
A12Correction due to double entry of expenditure
A13Reallocation of expenditure by Fund (national or community)
A20Conformity corrections
A21Adjustments on entitlements
A22Modulation not declared
A23Exchange rate corrections
A90Public storage (eFAUDIT 13th period)
A99Other error
Code EAFRD(B)Type of difference [Annual Declaration to (=MINUS) Quarterly Declaration (SFC2007)]
B01Administrative error (outstanding amounts actually recovered but not yet deducted in the quarterly declarations during the reference period and credited to the EAFRD via the annual declaration)
B02Rounding error
B03Misposting error (data input on wrong budget code)
B04Cut-off error (amount in annual declaration but not reported in quarterly declaration)
B05Cut-off error (amount in quarterly declaration but not declared in annual declaration)
B06Payment error (payment pending in the bank)
B11Correction due to recovery of outstanding debts
B12Correction due to double entry of expenditure
B13Reallocation of expenditure by Fund (national or community)
B14Co-financing rate error (amount with wrong co-financing rate in annual declaration)
B15Co-financing rate error (amount with wrong co-financing rate in quarterly declaration)
B16Difference due to co-financing rate in quarterly declaration
B23Exchange rate corrections
B99Other error
Code X-table(C)Type of difference [Annual Declaration to (=MINUS) X-table (EAGF and EAFRD)]
C01Administrative error (outstanding amounts to be recovered at the end of the financial year and credited to the EAGF via the annual declaration)
C02Rounding error
C03Misposting error (data input on wrong budget code)
C04Cut-off error (amount in annual declaration but not reported in X-table)
C05Cut-off error (amount in X-table but not declared in annual declaration)
C06Payment error (payment pending in the bank)
C07Late payment correction in AD
C08Ceiling error (correction in AD because expenditure passed ceiling)
C09Off-set of irrecoverable amount
C10Off-set of irrecoverable amount (50/50 rule)
C11Correction due to recovery of outstanding debts
C12Correction due to double entry of expenditure
C13Reallocation of expenditure by Fund (national or community)
C14EAFRD: Co-financing rate error (amount with wrong co-financing rate in annual declaration)
C15EAFRD: Co-financing rate error (amount with wrong co-financing rate in X-table)
C20Conformity corrections
C21Adjustments on entitlements
C22Modulation not declared
C23Exchange rate corrections
C24EAGF – 25 % retention on amounts resulting from cross-compliance (R1782/2003, Art. 9)
C25EAGF – 20 % retention on amounts recovered following irregularities (R1290/2005, Art. 32)
C98Not required X-table data
C99Other error
4.4.Files satisfying the rules will look like the following (example for financial year 2008):F100;F109;Exco;F106AT01;050207011401006;A03;+505.90The amount declared in the annual declaration is EUR 505,90 higher than the amount (wrongly) declared in the monthly declarations [Tables 104].AT01;050207011403006;A03;-505.90The amount declared in the annual declaration is EUR 505,90 smaller than the amount (wrongly) declared in the monthly declarations [Tables 104].AT01;050302180000004;A01;-125.80The amount declared in the annual declaration is EUR 125,80 lower than the amount declared in the monthly declarations [Tables 104] due to the correction on "administrative errors".AT01;050302270000001;C04;+31.05The amount declared in the annual declaration is EUR 31,05 higher than the amount reported in the X-table due to a cut-off problem.AT01;050302270000001;C05;-81.00AT01;050405011321001;B02;+3.04AT01;050405013211001;C15;+3075.07AT01;050405013211001;B02;-0.80AT01;050405013211001;C14;-688.23etc.4.5.The "difference-explanation" files shall be sent through STATEL/eDAMIS with consignment type "DIFFERENCE-EXPLANATION".5.Documentation (code list)5.1.In case where codes are used for fields, for which Annex III does not enforce standard codes, the coordinating body of the Member State must transfer a code list for each paying agency through STATEL/eDAMIS in order to explain all these used codes.5.2.This code list can have the look and feel of an ordinary letter. The identity of the paying agency and the name or administrative unit of the addressee shall be clearly marked.5.3.The eDAMIS client includes a specific consignment type for this kind of tabular transfer, i.e. "CODE-LIST".6.Data transferThe coordinating body must send the computer files completely and only once.If the coordinating body notices that false data were transmitted or a problem occurred with the data transfer, the Commission has to be informed immediately. All files, which contain incorrect information, are to be indicated. Therefore, the Commission is to be asked to delete these files. Thereafter, in order to avoid an overlapping of computer records or data files, the coordinating body must send the corrected computer files to replace entirely the previous incorrect information.ANNEX III"AIDE-MÉMOIRE"FINANCIAL YEAR 2012TABLE OF CONTENTSAnnex III "Aide-mémoire"231.Data relating to payments:251.1.F100: name of paying agency251.2.F101: reference number of payment251.3.F103: type of payment261.4.F105: payment with sanction261.5.F105B: cross-compliance: reduction or exclusion from payments261.6.F105C: amount (EUR) not paid: reduction or exclusion from payments as a result of administrative and/or on-the-spot checks261.7.F106: amount in EURO261.8.F106A: public expenditure in EURO271.9.F107: currency unit271.10.F108: date of payment271.11.F109: budget code271.12.F110: marketing year or period272.Data relating to beneficiary (applicant):272.1.F200: identification code272.2.F201: name272.3.F202A: applicant’s address (street and number)272.4.F202B: applicant’s address (international post code)272.5.F202C: applicant’s address (municipality or city)272.6.F205: holding in less-favoured region272.7.F207: region and sub-region in the Member State282.8.F220: identification code of the intermediate organisation282.9.F221: name of the intermediate organisation282.10.F222B: organisation’s address (international post code)282.11.F222C: organisation’s address (municipality or city)283.Data relating to declaration/application:283.1.F300: number of declaration/application283.2.F300B: date of declaration/application283.3.F301: number of contract/project (where applicable)283.4.F304: authorising office283.5.F305: number of certificate/licence283.6.F306: date of issue of the certificate/licence283.7.F307: office holding supporting documents294.Data relating to security:294.1.F402: amount of processing security (others than tender securities) in EURO295.Data relating to products:295.1.F500: product code/rural development sub-measure code295.2.F502: quantity paid (number of animals, hectares, etc.)295.3.F503: quantity covered by payment application lodged (quantity claimed)295.4.F508A: area covered by payment application lodged295.5.F508B: area covered by payment made295.6.F509A: area wrongly declared305.7.F510: Community regulation and article number305.8.F511: EAGF rate of aid (EUR) per unit of measurement305.9.F531: total alcoholic strength by volume305.10.F532: natural alcoholic strength by volume305.11.F533: wine growing zone306.Data relating to inspections:306.1.F600: on-the-spot inspection306.2.F601: date of inspection316.3.F602: application reduced316.4.F603: reason for reduction317.Data relating to payment entitlements:317.1.F700: amount of payment entitlement in EURO317.2.F702: area covered by payment made317.3.(A) Payment entitlements based on areas (normal entitlements)327.4.F703: amount in EURO of payment entitlement327.5.F703A: area covered by payment application lodged327.6.F703B: area determined327.7.F703C: area not found327.8.(B) Payment entitlements subject to special conditions327.9.F707: amount in EURO of payment entitlement327.10.F707A: number of livestock units (LU) in the reference period327.11.F707B: number of livestock units (LU) declared327.12.F707C: number of livestock units (LU) determined328.Additional data relating to export refunds:338.1.F800: net weight/quantity338.2.F800B: unit of measurement for field F800338.3.F801: application number (export refunds: SAD)338.4.F802: customs office of placing under customs supervision338.5.F802B: customs office of exit338.6.F804: export refund code338.7.F805: code for destination348.8.F808: date of advance fixing348.9.F809: last day of validity (advance fixing)348.10.F812: reference of the invitation to tender if applicable (advance fixing)348.11.F814: day of acceptance of payment declaration (COM-7)348.12.F816: date of acceptance of export declaration348.13.F816B: date of export from the EU territory349.(not used)34General remark: significance of the X, A and D codes used in Annex I:All the information marked "X" or "A" is obligatory."X"data element already included in the previous version of this Regulation."A"data element to be added compared to the previous version of this Regulation."D"data element to be deleted compared to the previous version of this Regulation.Where a data request makes no sense under particular circumstances or is not applicable for the Member States concerned, then put NULL value, which shall be represented by two consecutive semicolons (;;) in the CSV format data file or put a zero value (0.00).1.Data relating to payments:Preliminary remark: In this section, the term "payment" refers to both the EAGF and EAFRD payments and the receipts.1.1.F100: name of paying agencyRequired format: to be expressed by a code (see the code list F100 kept up-to-date on CAP-ED):https://webgate.ec.europa.eu/agriportal/awaiportal/1.2.F101: reference number of paymentThe reference number identifying the payment clearly in the paying agency’s accounts. Removals relating to food aid shall not be considered as sales of intervention products. In this particular case field F101 can be ignored.1.3.F103: type of paymentRequired format: to be expressed by a one-character code corresponding to the following code list:
CodeSignificance
0Food Aid
1Advance or partial payment
2Final payment (first and single payment, or settlement of the balance after advance payment, or normal export refund payment)
3Recovery/reimbursement (following a sanction)/correction
4Receipt of amounts (not preceded by an advance or final payment)
5Pre-financing payment export refund
6No financial transaction
1.4.F105: payment with sanctionRequired format: yes = "Y"; no = "N".1.5.F105B: cross-compliance: reduction or exclusion from paymentsFor EAGF, the field F105B must be used to indicate the amount reduced or excluded (negative amount) on the basis of Article 23 of Council Regulation (EC) No 73/2009OJ L 30, 31.1.2009, p. 16.. This negative amount (in EURO) resulting from cross-compliance control system must only be shown once per beneficiary under direct aids. It concerns the 100 % reduction to the farmer, i.e. without the 25 % retention provided for in Article 25 of Council Regulation (EC) No 73/2009.For EAFRD, the field is related to the public expenditure. The field must be used to indicate the amount reduced or excluded (negative amount) on the basis of Article 51 of Council Regulation (EC) No 1698/2005OJ L 277, 21.10.2005, p. 1.. This negative amount (in EURO) resulting from cross-compliance control system must only be shown once per beneficiary under the corresponding EAFRD budget codes.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for any number from 0 to 9 inclusive.1.6.F105C: amount (EUR) not paid: reduction or exclusion from payments as a result of administrative and/or on-the-spot checksThe field must be used to indicate the amount reduced or excluded on the basis of administrative and/or on-the-spot checks pursuant to the sector relevant regulation. For EAFRD, the field is related to the public expenditure. This (negative) amount resulting from administrative and/or on-the-spot checks must be reported in field F105C for each budget post for which a reduction or exclusion has been made. This negative amount (in EURO) must only be shown once per beneficiary.The amount resulting from cross-compliance should be reported in field F105B and consequently, should not form part of the (negative) amount to be reported in field F105C.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for any number from 0 to 9 inclusive.1.7.F106: amount in EUROAmount of each individual item of payment in EURO.The amounts in field F106 relate to the EAGF and EAFRD expenditure only. National expenditure shall not appear under this heading.For EAGF, the sum of these amounts (F106) by budget code (F109) shall in principle correspond with the amounts declared in Table 104.For EAFRD, the sum of these amounts (F106) by budget code (F109) shall in principle correspond with the amounts calculated in the quarterly declarations of expenditure for the same period.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.1.8.F106A: public expenditure in EUROAmount of any public contribution to the financing of operations whose origin is the budget of the State, of regional and local authorities, of the European Communities and any similar expenditure.The sum of these amounts (F106A) by budget code (F109) shall in principle correspond with the certified public expenditure declared in the EAFRD table.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.1.9.F107: currency unitRequired format: EUR.1.10.F108: date of paymentThe date determining the month of declaration to the EAGF/EAFRD.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).1.11.F109: budget codeFor EAGF, the full code of the Activity Based Budgeting structure must be given, including the title, chapter, article, item and sub-item.For EAFRD budget line 05040501, the budget sub-items must be given according to Annex IV.Required ABB-format without spaces: "999999999999999", where 9 stands for a digit from 0 to 9. Missing positions shall be filled with zeroes (e.g. 05020901160 becomes 050209011600000).1.12.F110: marketing year or periodFor intervention products the Commission needs to know the marketing year to which the product corresponds or the quota period it is to be set off against.For EAFRD measures only, the programming period must be expressed as:"2007-2013" or "2000-2006".2.Data relating to beneficiary (applicant):Preliminary remark: The fields F200, F201, F202A, F202B and F202C must always be used to identify the beneficiary of a payment, i.e. the final beneficiary. The fields F220, F221, F222B and F222C may only be used if a payment is made to the beneficiary through an intermediate organisation.The field F207 is only related to the field F200.2.1.F200: identification codeThe individual unique identifier allocated to each applicant at Member State level.2.2.F201: nameThe applicant’s last name and first name, or the business name.2.3.F202A: applicant’s address (street and number)2.4.F202B: applicant’s address (international post code)2.5.F202C: applicant’s address (municipality or city)2.6.F205: holding in less-favoured regionIn the case of support for a holding in a less-favoured area, this must be indicated here.Required format: yes = "Y"; no = "N".2.7.F207: region and sub-region in the Member StateRegion and sub-region code (NUTS 3) is defined by the main activities of the holding of the beneficiary to which the payment is assigned.The code "Extra Region" (MSZZZ) should only be indicated in cases e.g. where no NUTS 3 code exists.Required format: NUTS 3 code as specified in the code list F207 on CAP-ED: https://webgate.ec.europa.eu/agriportal/awaiportal/2.8.F220: identification code of the intermediate organisationThe individual unique identifier allocated to intermediate organisations at Member State level.The payment is made to the beneficiary via the intermediate organisation, i.e. via each intermediate institution or directly to this organisation.2.9.F221: name of the intermediate organisationThe organisation’s name.2.10.F222B: organisation’s address (international post code)2.11.F222C: organisation’s address (municipality or city)3.Data relating to declaration/application:3.1.F300: number of declaration/applicationThis must enable the declaration/application to be traced through the Member States’ files. It should be unique for interventions in agricultural markets, direct aids and rural development ensuring the clear identification of the number of the declaration/application in the accounting system.3.2.F300B: date of declaration/applicationThe date of receipt of the declaration/application by the paying agency or by one of its delegated bodies (including any divisional or regional offices thereof).In the case of payments under the national support programmes in the wine sector, the date of application shall be the one specified in Article 37(b) of Commission Regulation (EC) No 555/2008OJ L 170, 30.6.2008, p. 1..In the case of rural development support, for measures subject to Title 1 of Commission Regulation (EU) No 65/2011OJ L 25, 28.1.2011, p. 1. the date of declaration is related to the payment claim referred to in Article 8 of Regulation (EU) No 65/2011. In the case of rural development measures which are subject to Title 2 of that Regulation, the date of application is related to the payment claim referred to in Article 2(b) of Regulation (EU) No 65/2011).Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).3.3.F301: number of contract/project (where applicable)For EAFRD measures and programmes, a unique identification number must be allocated to each project.3.4.F304: authorising officeThis is the office responsible for administrative control and authorisation, e.g. the region. The more decentralised the management of the scheme is, the more important this information becomes.3.5.F305: number of certificate/licence"N"no, if not applicable.3.6.F306: date of issue of the certificate/licenceThis field must be completed when a number of certificate/license is indicated in field F305.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).3.7.F307: office holding supporting documentsOnly where this is not the same as that specified in field F304.4.Data relating to security:4.1.F402: amount of processing security (others than tender securities) in EUROIn the case of advance payments in the wine sector (budget post 05020908) the amount of the security lodged must be indicated.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.5.Data relating to products:Preliminary remark concerning quantities: as a basic rule, quantities, areas and numbers of animals must only be shown once. In the case of an advance payment followed by a balance payment, the quantity must be shown in the record of the advance payment. This is also true for cases where the advance payment and balance payment are booked on different budget sub-posts (advances and balance). Adjustments to quantities, areas and numbers of animals must be shown in the records covering the balance or subsequent payments. In the case of sums recovered, if the amount applied for is reduced because of incorrect quantities, areas or numbers of animals, the adjustments to the quantities must be indicated by a minus sign.5.1.F500: product code/rural development sub-measure codeThe Member States must draw up their own lists of codes, to be detailed in the explanatory note to the payment file(s).In the case of rural development measures under EAFRD budget post 05040501, indicate where applicable, a code per sub-measure implemented (e.g. type of agri-environmental measure).In the case of export refunds: F500 is only required if F804 contains ingredients for which export refund is fixed. Then in F500, the code of the goods (in principle the CN code declared in box 33 of the SAD; 8 digits) must be indicated for non-Annex 1 goods, or the product code for the final processed agricultural products.5.2.F502: quantity paid (number of animals, hectares, etc.)See preliminary remarks in heading 5 (data relating to products).For the wine sector, the products obtained after distillation shall be expressed by alcoholic strength.For all other sectors, the quantity paid shall be expressed in the unit which is laid down in the Regulation as the basis for the premium payment.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).5.3.F503: quantity covered by payment application lodged (quantity claimed)Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant (max 6).5.4.F508A: area covered by payment application lodgedThe area covered by the application.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.5.5.F508B: area covered by payment madeSee preliminary remark in heading 5 (data relating to products).The area on which the payment is made.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.5.6.F509A: area wrongly declaredThe difference between the area declared and that found. Overstatement being the area declared exceeding the area found and reported with a positive figure. Understatement being the area found exceeding the area declared and reported with a negative figure.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.5.7.F510: Community regulation and article numberIn the case of intervention goods, the ad hoc instrument published in the Official Journal of the European Union is required.5.8.F511: EAGF rate of aid (EUR) per unit of measurementThe field F511 must be used if data is reported in one of the required quantity fields F502, F508B and F800. The rate of aid must be expressed in the same unit of measurement as the reported quantity.Required format: 9 …… 9.999999, where 9 stands for a digit from 0 to 9.The use of six decimal places may seem odd but some regulations like Council Regulation (EC) No 660/1999OJ L 83, 27.3.1999, p. 10. fix the premium with up to five decimals even when using EUR. To cover all possibilities the number of decimals has been raised to six.5.9.F531: total alcoholic strength by volumeExpressed in %vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.5.10.F532: natural alcoholic strength by volumeExpressed in %vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.5.11.F533: wine growing zoneWine growing zone as defined in the Appendix to Annex XIb of Council Regulation (EC) No 1234/2007OJ L 299, 16.11.2007, p.1..Required format: to be expressed by one of the following codes: A, B, CI, CII, CIIIA, CIIIB.6.Data relating to inspections:The Commission needs to know the number of inspections carried out and the number of cases where penalties have been applied as a result. Where the premium is withheld or recovered in full, zero payments must be indicated with the date of the decision in F108.6.1.F600: on-the-spot inspectionThe "on-the-spot checks" mentioned here are those referred to in the relevant regulationsCommission Regulation (EU) No 65/2011 [rural development].Council Regulation (EC) No 73/2009 [direct support schemes].Commission Regulation (EC) No 1122/2009 [direct support schemes].Commission Regulation (EEC ) No 2159/89 [nuts].Commission Regulation (EC ) No 1621/1999 [dried grapes].Commission Regulation (EC) No 1276/2008 [export refunds].Commission Regulation (EC) No 968/2006 [sugar restructuring fund].. They include the physical visits of the farm (code "F" or code "C") and/or checks by remote sensing (code "T") and, the physical spot checks of goods (code "G"), the substitution checks (code "S") and the specific substitution checks (code "U") for export refunds.Field F601 needs to be completed only if an on-farm inspection or control on cross-compliance ("F" or "C") is indicated in field F600.Field F602 needs to be completed where an on-the-spot check ("F", "C", "T", "G", "S" or "U") is indicated in field F600.In the case of multiple visits concerning the same measure and the same producer only report once. Every record, be it the advance or balance payment or other, that can be related to a particular inspection, shall have the appropriate code (see below) in field F600.Administrative checks, within the meaning of the above-mentioned regulations (see footnote below), shall not be mentioned in F600. Nevertheless, sanctioned claims shall be identified in field F105 (code "Y") and reduced or excluded amounts shall be reported in field F105C (negative amount), whether they originate from an administrative check or on-the-spot check.Required format: "N" = no inspection, "F" = on-farm inspection, "C" = controls on cross-compliance, "T" = inspection by remote sensing, "G" = on-the-spot check of goods, "S" = substitution check and "U" = specific substitution check.In case of a combination of on-farm inspection and cross-compliance and/or inspection by remote sensing one of the corresponding codes "FT", "CT", "CF" or "FTC" must be shown.In the case of a combination of checks for export refunds one of the corresponding codes "GS", "GSU", "GU" or "SU" must be reported.6.2.F601: date of inspectionThis field must be completed when an on-farm inspection or control on cross-compliance ("F" or "C") is indicated in field F600. The date of inspection is not required for remote sensing checks.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).6.3.F602: application reducedIf the application has been reduced as a result of an inspection, this must be indicated here. This field must be completed when an on-the-spot inspection is indicated in field F600.Required format: yes = "Y"; no = "N".6.4.F603: reason for reductionWhere there is more than one reason indicate the one justifying the highest penalty. This field must be completed when the application has been reduced as a result of an on-the-spot inspection.Required format: to be expressed by a code; the codes must be explained in the accompanying letter.7.Data relating to payment entitlements:Preliminary remark:The Commission needs to know the total amount for each kind of entitlement as defined in Title III of Regulation (EC) No 73/2009.Furthermore, the Commission needs to know financial information on the amounts not paid following administrative or on-the-spot checks (IACS controls).7.1.F700: amount of payment entitlement in EUROAmount of payment entitlement in EURO, i.e. the total amount to be paid in respect of the payment entitlements as defined in Title III of Regulation (EC) No 73/2009 after performing the IACS controls.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.7.2.F702: area covered by payment madeFor payment entitlements based on areas: The area on which the payment is made.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.If a payment is composed of normal entitlements and entitlements subject to special conditions, then the requested information under section (A) and (B) has to be filled in as appropriate. If a section is not applicable, then put NULL value in that section.Payment entitlements mentioned below are those referred to in Title III of Regulation (EC) No 73/2009:7.3.(A) Payment entitlements based on areas (normal entitlements)7.4.F703: amount in EURO of payment entitlementThe total amount in EURO of the payment entitlement as lodged in the claim.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.7.5.F703A: area covered by payment application lodgedThe "activated" area covered by the aid application: For payment entitlements based on areas, this is the area "activated", i.e. maximum area subject to payment (see also Article 57(2) of Commission Regulation (EC) No 1122/2009OJ L 316, 2.12.2009, p. 65.).Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.7.6.F703B: area determinedThe area determined as a result of administrative or on-the-spot checks.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.7.7.F703C: area not foundThe difference between the "activated" area declared in the aid application and the one found as a result of administrative or on-the-spot checks.Overstatement being the area declared exceeding the area found and reported as a positive figure. Understatement being the area found exceeding the area declared and reported as a negative figure.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.7.8.(B) Payment entitlements subject to special conditions7.9.F707: amount in EURO of payment entitlementThe total amount in EURO of the payment entitlement as lodged in the claim.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.7.10.F707A: number of livestock units (LU) in the reference periodThis number represents the agricultural activity exercised in the reference period expressed in LU according to Article 44(2) of Regulation (EC) No 73/2009.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.7.11.F707B: number of livestock units (LU) declaredThis field must indicate the exact number of LU declared for the calendar year concerned (Article 44(2) of Regulation (EC) No 73/2009).Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.7.12.F707C: number of livestock units (LU) determinedThe number of LU determined as a result of administrative or on-the-spot checks, in order to check the compliance with Article 44(2) of Regulation (EC) No 73/2009.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.8.Additional data relating to export refunds:8.1.F800: net weight/quantitySee preliminary remark in heading 5 (data relating to products).The weight or the quantity shall be expressed in the unit of measurement.In the case of processed products (non-Annex I goods or processed agricultural products): the quantity of the ingredient eligible for funding. If the code of the goods (F500) contains more than one ingredient eligible for funding (F804), then multiple records with corresponding amounts (F106) and quantities (F800) must be created.Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant (max 6).8.2.F800B: unit of measurement for field F800Required format: to be expressed by a one-character code corresponding to the following table:
CodeMeaning
KKilogram
LLitre
PPiece (item)
8.3.F801: application number (export refunds: SAD)The more detailed the application number is given, the more important this information becomes. For instance, an extension to the application number such as the indication of the ingredient number will allow more precise identification of export refund data.8.4.F802: customs office of placing under customs supervisionThe Member States must use the Transit Customs Office List (COLhttp://ec.europa.eu/taxation_customs/dds2/col/col_home.jsp?Lang=en&redirectionDate=20110330. This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of "transit operations" some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.Required format: The format of the COL code consists of two positions to denote the country (ISO code of a Member State) followed by a six-character code that define the customs office. For instance "EE1000EE".8.5.F802B: customs office of exitIndicate the customs office, which certifies that products covered by refund applications have left the customs territory of the Community. The Member States must use the Transit Customs Office List (COLhttp://ec.europa.eu/taxation_customs/dds2/col/col_home.jsp?Lang=en&redirectionDate=20110330. This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of "transit operations" some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.This information is vital for the auditors concerning substitution checks. The information is available in T5 or equivalent documents.Required format: The format of the COL code consists of two positions to denote the country (ISO code of a Member State) followed by a six-character code that define the customs office. For instance "GB000392".8.6.F804: export refund codeIn the case of non-processed agricultural products: The 12 digit product code, for which export refund is fixed.In cases of processed products (non-Annex I goods or processed agricultural products): the CN code(s) of the ingredient(s) for which export refund is fixed. In this case, F500 must be completed with the code of the final product. See also the explanatory note to F800 for the procedure to follow where more than one ingredient of a processed product is eligible for refund.8.7.F805: code for destinationRequired format: "XX", where X stands for a letter between A and Z (codes of the nomenclature of countries and territories for the external trade statistics of the Community. See Commission Regulation (EC) No 2020/2001OJ L 273, 16.10.2001, p. 6. and subsequent updates).In view of harmonisation, the Member States shall also use the miscellaneous category (codes Q*) of the nomenclature of countries and territories for the external trade statistics. It is known that that nomenclature does not cover all special export refund cases but the Commission does not require that kind of detail. Member States shall therefore convert their special national codes to the broader categories of the nomenclature of countries and territories for the external trade statistics before sending their data to the Commission.8.8.F808: date of advance fixingIf fixed in advance, the date on which the rate of refund was set.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.9.F809: last day of validity (advance fixing)Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.10.F812: reference of the invitation to tender if applicable (advance fixing)The procedure stipulated in Article 5 of Commission Regulation (EU) No 234/2010OJ L 72, 20.3.2010, p. 3. or similar procedure for other sectors. The Commission needs the reference of the invitation to tender.8.11.F814: day of acceptance of payment declaration (COM-7)For the beef sector: in the case of pre-financing, complete field F814 only (disregarding fields F816 and F816B); if pre-financing is not involved, complete fields F816 and F816B (disregarding field F814).Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.12.F816: date of acceptance of export declarationDate within the meaning of Article 5(1) of Commission Regulation (EC) No 612/2009OJ L 186, 17.7.2009, p. 1..Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.13.F816B: date of export from the EU territoryDate of export as indicated on the export declaration or on the T5. See also Article 7(1) of Commission Regulation (EC) No 612/2009.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).9.(Not used)ANNEX IVStructure of EAFRD budget codes (F109)INTRODUCTIONFor EAFRD, there is only one budget heading defined in the budget nomenclature: "05040501".As the budget codes can be up to 15 figures long, the remaining 7 figures can be used for identifying the programs and measures. This will allow reconciliation of the data from the different sources on financial year, paying agency, measure and program level.1.Budget code structureThe budget codes must have the following structure:the first 8 figures are constant: "05040501",the following 3 figures indicate the measure, according to the attached list,the next 1 digit can have the following values (increasing with increasing co-financing rate:1non-convergence region2convergence region3outermost region4voluntary modulation5additional contribution for Portugal6additional funds from Article 69(5a) of Council Regulation (EC) No 1698/2005, non-convergence region7additional funds from Article 69(5a) of Council Regulation (EC) No 1698/2005, convergence regionthe next digit indicates 0 = Operational Program or 1 = Network Program,the last 2 figures indicate the program number: figures between "01" and "99" are allowed.2.ExampleF109 = "050405011132001" means: budget heading "05040501" (EAFRD), measure "113" (early retirement), convergence region (2), Operational program (0) and program number "01".3.List of the EAFRD measures
AXIS 1:IMPROVING THE COMPETITIVENESS OF THE AGRICULTURAL AND FORESTRY SECTOR
CodeMeasure
111Vocational training and information actions
112Setting up of young farmers
113Early retirement
114Use of advisory services
115Setting up of management, relief and advisory services
121Modernisation of agricultural holdings
122Improvement of the economic value of forests
123Adding value to agricultural and forestry products
124Cooperation for development of new products, processes and technologies in the agriculture and food sector and the forestry sector
125Infrastructure related to the development and adaptation of agriculture and forestry
126Restoring agricultural production potential damaged by natural disasters and introducing appropriate prevention actions
131Meeting standards based on Community legislation
132Participation of farmers in food quality schemes
133Information and promotion activities
141Semi-subsistence farming
142Producer groups
143Provision of farm advisory and extension services in Bulgaria and Romania
144Holdings undergoing restructuring due to a reform of a common market organisation
AXIS 2:IMPROVING THE ENVIRONMENT AND THE COUNTRYSIDE THROUGH LAND MANAGEMENT
CodeMeasure
211Natural handicap payments to farmers in mountain areas
212Payments to farmers in areas with handicaps, other than mountain areas
213Natura 2000 payments and payments linked to Directive 2000/60/EC (WFD)
214Agri-environment payments
215Animal welfare payments
216Non-productive investments
221First afforestation of agricultural land
222First establishment of agroforestry systems on agricultural land
223First afforestation of non-agricultural land
224Natura 2000 payments
225Forest-environment payments
226Restoring forestry potential and introducing prevention actions
227Non-productive investments
AXIS 3:IMPROVING THE QUALITY OF LIFE IN RURAL AREAS AND ENCOURAGING DIVERSIFICATION OF ECONOMIC ACTIVITY
CodeMeasure
311Diversification into non-agricultural activities
312Business creation and development
313Encouragement of tourism activities
321Basic services for the economy and rural population
322Village renewal and development
323Conservation and upgrading of the rural heritage
331Training and information
341Skills acquisition, animation and implementation of local development strategies
AXIS 4:LEADER
CodeMeasure
411Implementing local development strategies. Competitiveness
412Implementing local development strategies. Environment/land management
413Implementing local development strategies. Quality of life/diversification
421Implementing cooperation projects
431Running the local action group, acquiring skills and animating the territory as referred to in Article 59
5:TECHNICAL ASSISTANCE
CodeMeasure
511Technical assistance
6:COMPLEMENT TO DIRECT PAYMENT FOR BULGARIA AND ROMANIA
CodeMeasure
611Complement to direct payment