Commission Regulation (EC) No 1042/2007 of 21 August 2007 laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes
Commission Regulation (EC) No 1042/2007of 21 August 2007laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes THE COMMISSION OF THE EUROPEAN COMMUNITIES,Having regard to the Treaty establishing the European Community,Having regard to Council Regulation (EC) No 1290/2005 of 21 June 2005 on the financing of the common agricultural policyOJ L 209, 11.8.2005, p. 1. Regulation as last amended by Regulation (EC) No 378/2007 (OJ L 95, 5.4.2007, p. 1)., and in particular Article 42 thereof,Whereas:(1)Article 8(1) of Commission Regulation (EC) No 885/2006 of 21 June 2006 laying down detailed rules for the application of Council Regulation (EC) No 1290/2006 as regards the accreditation of paying agencies and other bodies and the clearance of the accounts of the EAGF and of the EAFRDOJ L 171, 23.6.2006, p. 90. provides that the form and content of the accounting information referred to in Article 7(1)(c) of that Regulation and the way it is to be forwarded to the Commission are to be established.(2)The form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the European Agricultural Guarantee Fund (EAGF) and of the European Agricultural Fund for Rural Development (EAFRD) as well as for monitoring and forecasting purposes are presently laid down in Commission Regulation (EC) No 1481/2006OJ L 276, 7.10.2006, p. 3..(3)The Annexes to Regulation (EC) No 1481/2006 cannot be used for their intended purposes in the financial year 2008. Regulation (EC) No 1481/2006 should therefore be repealed and replaced by a new regulation setting out the form and content of the accounting information for that financial year.(4)The measures provided for in this Regulation are in accordance with the opinion of the Agricultural Funds Committee,HAS ADOPTED THIS REGULATION:
Article 1The form and content of the accounting information referred to in Article 7(1)(c) of Regulation (EC) No 885/2006 and the way it is to be forwarded to the Commission shall be as set out in Annexes I (X-table), II (Technical specifications for the transfer of computer files to the EAGF and EAFRD), III (Aide-mémoire) and IV (Structure of EAFRD budget codes [F109]) to this Regulation.
Article 2Regulation (EC) No 1481/2006 is repealed with effect from 16 October 2007.
Article 3This Regulation shall enter into force on the seventh day following that of its publication in the Official Journal of the European Union.It shall apply from 16 October 2007.
This Regulation shall be binding in its entirety and directly applicable in all Member States.Done at Brussels, 21 August 2007.For the CommissionMariann Fischer BoelMember of the CommissionANNEX IX-TABLEFinancial year 2008
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ANNEX IITechnical specifications for the transfer of computer files to the EAGF and EAFRD from 16 October 2007INTRODUCTIONThese technical specifications apply in respect of the financial year 2007, which commenced on 16 October 2006.1.Transfer mediumThe coordinating body of the Member State must transfer the computer files and the relating documentation to the Commission through STATEL/STADIUMSTATEL/STADIUM will be replaced by eDamis once the new version of the STADIUM client has been released. Furthermore, the underlying software WinCheckCSV will be upgraded to a new version.. The Commission will only support one installation of STATEL/STADIUM per Member State. The latest STADIUM client and more information on the use of STATEL/STADIUM shall be downloaded from the Circa website of the agricultural funds.2.Computer file structure2.1.The Member State must create a computer record for each individual component of the EAGF/EAFRD payments and receipts. These components are the individual items of which the payment (receipt) to (from) the beneficiary consists.2.2.The records must have a flat file structure. If fields have more than one value, separate records containing all data fields are required. Make sure that no double counting occurs.Note: You should first read the preliminary remark concerning "quantities" in Chapter 5 of Annex III..2.3.All information for the same category of payments or receipts must be contained in the same computer file. Separate files relating to the same payments (e.g. for traders or inspections, or for basic and measure data) are not allowed.2.4.The computer files must have the following characteristics:(1)The first record in the file (header row) contains the file description. The field names comprise an "F" followed by the field number used in Annex I (the "X-table"). Only field names existing in this Annex are allowed.(2)The following records in the file are data (data rows), in the order indicated by the first record describing the file structure.(3)The fields are separated by a semicolon (";"). The header row and data rows shall all contain the same number of semicolons. In the data rows, empty fields appear as a double semicolon (";") within the record, or as a single semicolon (";") at the end of the record.(4)Records vary in length. Each record ends with a code "CR LF" or "Carriage Return — Line Feed" (in hexadecimal: "0D 0A"). The header row never ends on a ";". Data rows only end on a ";" if the last field is empty.(5)The file is in ASCII coding according to following table. Other codes (such as EBCDIC, TAR, ZIP, etc.) are not accepted:
codeMember State
ISO 8859-1BE, DK, DE, ES, FR, IE, IT, LU, NL, AT, PT, FI, SE and GB
ISO 8859-2CZ, HU, PL, RO, SI and SK
ISO 8859-3MT
ISO 8859-5BG
ISO 8859-7GR and CY
ISO 8859-13EE, LV and LT
(6)Numeric fields:(a)Decimal separator: "."(b)The symbol ("+" or "–") appears on the far left, followed immediately by the figures. For positive numbers, the "+" sign is optional.(c)Fixed number of decimals (the details are set out in the Annex III hereto).(d)No spaces between digits. No spaces or other signs between thousands.(7)Date field: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).(8)Budget code (field F109) required format without spaces: "999999999999999" (where "9" stands for any figure between 0 and 9).(9)Quotation marks ("") are not allowed at the beginning or at the end of the records. The semicolon field separator ";" must not be used in data in text format.(10)All fields: no spaces at the beginning or end of a field.(11)Files satisfying these rules will look like the following (example for financial year 2004):F100;F101;F106;F107;F108;F109BE01;154678;+152.50;EUR;20030715;050201011000001BE01;024578;-1000.00;EUR;20030905;050208031502002BE01;154985;9999.20;EUR;20030101;050205011100001BE01;100078;+152.75;EUR;20030331;050208091515002BE01;215452;+0.50;EUR;20030615;050201011000002 (Please note +0.50 and not +.50)BE01;123456;21550.15;EUR;20030101;050805013810001etc.(other data rows with the fields in the same order).2.5.Data files with the characteristics as described under 2.4 shall be sent with consignment type "X-TABLE-DATA" (see "STADIUM client").2.6.The computer program for checking the format of computer files before sending them to the Commission ("WinCheckCsv") is included in the data transfer program ("STADIUM client"). The paying agencies are invited to download the check program from CIRCA separately for offline validation purposes.3.Annual declaration3.1.The coordinating body of the Member State must send either one annual declaration file for all paying agencies or separate annual declaration files for each paying agency. An annual declaration file should contain the total amounts by paying agency together with the budget and currency codes, for both EAGF and EAFRD measuresSee Article 6(b) and (c) of Regulation (EC) No 885/2006..3.2.The files should have the characteristics as described under 2.4. Each line should contain the following fields (in this order):(a)F100 paying agency code(b)F109 budget code(c)F106 amount expresses in the currency code F107(d)F107 currency code.3.3.Files satisfying the rules will look like the following (example for financial year 2007):F100;F109;F106;F107BE01;050205011100014;218483644.90;EURBE01;050212012003012;29721588.82;EURBE01;050212012000022;26099931.75;EURBE01;050208031502013;20778423.44;EURBE01;050212052040001;16403776.45;EURBE01;050405011132001;8123456.45;EURetc.3.4.Annual declaration files shall be sent through STATEL/STADIUM with consignment type "ANNUAL_DECLARATION".4.DocumentationIn the following cases only, the coordinating body of the Member State must transfer an explanatory note for each paying agency through STATEL/STADIUM:(1)In the case where there are differences between the annual declaration and the sum of the records in the computer files (Σ F106), in order to explain them by budget sub-item. The STADIUM client includes a specific consignment type for this transfer i.e. "EXPLANATORY-NOTE".(2)In the case where there are codes used for fields, for which Annex III does not enforce standard codes, in order to explain all these used codes. The STADIUM client includes a specific consignment type for this kind of tabular transfer i.e. "CODE-LIST".The explanatory note shall have the look and feel of an ordinary letter. In particular the identity of the sender or the identity of the paying agency and the name or administrative unit of the addressee shall be clearly marked.5.Data transferThe coordinating body must send the computer files completely and only once.If the coordinating body notices that false data were transmitted or a problem occurred with the data transfer, the Commission has to be informed immediately. All files, which contain incorrect information, are to be indicated. Therefore, the Commission has to be asked to delete these files. Thereafter, in order to avoid an overlapping of computer records or data files, the coordinating body must send the corrected computer files to replace entirely the previous incorrect information.ANNEX III"AIDE-MÉMOIRE"Financial year 2008General remark: significance of the X, A and D codes used in Annex I:All the information marked "X" or "A" is obligatory."X"data element already included in the previous version of this Regulation."A"data element to be added compared to the previous version of this Regulation."D"data element to be deleted compared to the previous version of this Regulation.Where a data request makes no sense under particular circumstances or is not applicable for the Member States concerned, then put NULL value, which shall be represented by two consecutive semicolons (;;) in the CSV format data file.1.DATA RELATING TO PAYMENTS:Preliminary remark: In this section, the term "payment" refers to both the EAGF and EAFRD payments and the receipts.F100:name of paying agencyRequired format: to be expressed by a code (see the code list F100 kept up-to-date on CAP-ED):https://webgate.ec.europa.eu/agriportalF101:reference number of paymentThe reference number identifying the payment clearly in the paying agency's accounts. Removals relating to food aid shall not be considered as sales of intervention products. In this particular case field F101 can be ignored.F102:reference number of previous paymentThe reference number identifying the payment clearly in the paying agency's accounts, for instance as an advance or an amount recovered.F103:type of paymentRequired format: to be expressed by a one-character code corresponding to the following code list:
CodeSignificance
0Food Aid
1Advance or partial payment
2Final payment (first and single payment; or settlement of the balance after advance payment; or normal export refund payment)
3Recovery/reimbursement (following a sanction)/correction
4Receipt of amounts (not preceded by an advance or final payment)
5Pre-financing payment export refund
6No financial transaction
F105:payment with sanctionRequired format: yes = "Y"; no = "N".F105B:Cross-Compliance: reduction or exclusion from payments pursuant to Article 6 of Council Regulation (EC) No 1782/2003The field F105B must be used to indicate the amount reduced or excluded on the basis of Article 6 of Council Regulation (EC) No 1782/2003OJ L 270, 21.10.2003, p. 1. Regulation as last amended by Council Regulation (EC) No 2013/2006 (OJ L 384, 19.12.2006, p. 13).. This (negative) amount (in euro) resulting from cross-compliance shall be indicated for each budget post under direct aids. It concerns the 100 % reduction to the farmer i.e. without the 25 % retention provided for in Article 9 of Council Regulation (EC) No 1782/2003.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for any number from 0 to 9 inclusive.F106:amount in euroAmount of each individual item of payment in Euro.The amounts in field F106 relate to the EAGF and EAFRD expenditure only. National expenditure shall not appear under this heading.For EAGF, the sum of these amounts (F106) by budget code (F109) shall in principle correspond with the amounts declared in table 104.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F106A:public expenditure in euroAmount of any public contribution to the financing of operations whose origin is the budget of the State, of regional and local authorities, of the European Communities and any similar expenditure.The sum of these amounts (F106A) by budget code (F109) shall in principle correspond with the certified public expenditure declared in the EAFRD table.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F106B:private sector contribution in euroAmount of private sector expenditure in euro when such a contribution is foreseen for the measure.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F107:currency unitRequired format: EURF108:date of paymentThe date determining the month of declaration to the EAGF/EAFRD.Required format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F109:budget codeFor EAGF, the full code of the Activity Based Budgeting structure must be given, including the title, chapter, Article, item and sub-item.For EAFRD budget line 05040501, the budget sub-items must be given according to Annex IV.Required ABB-format without spaces:"999999999999999", where 9 stands for a digit from 0 to 9. Missing positions shall be filled with zeroes (e.g. 05020901160 becomes 050209011600000).F110:marketing year or periodFor intervention products the Commission needs to know the marketing year to which the product corresponds or the quota period it is to be set off against.2.DATA RELATING TO BENEFICIARY (APPLICANT):Preliminary remark: The fields F200, F201, F202A, F202B and F202C must be used to identify the beneficiary of a payment i.e. the final beneficiary. The fields F220, F221, F222B and F222C must additionally be used if a payment is made to the beneficiary through an intermediate organisation. If the intermediate organisation is also the final beneficiary the same data have to be filled in the fields F220, F221, F222B and F222C as indicated in the fields F200, F201, F202A, F202B and F202C.The field F207 is only related to the field F200.F200:identification codeThe individual unique identifier allocated to each applicant at Member State level.F201:nameThe applicant's last name and first name, or the business name.F202A:applicant's address (street and number)F202B:applicant's address (international post code)F202C:applicant's address (municipality or city)F205:holding in less-favoured region (where this affects the rate of aid)In the case of support in a less-favoured area, this must be indicated here.Required format: yes = "Y"; no = "N".F207:region and sub-regionRegion and sub-region code (NUTS 3) is defined by the main activities of the holding of the beneficiary to which the payment is assigned.The code "Extra Region" (MSZZZ) should only be indicated in cases e.g. where no NUTS 3 code exists.Required format: NUTS 3 code as specified in the code list F207 on CAP-ED:https://webgate.ec.europa.eu/agriportalF211:delivery reference quantityThis relates to the milk quota scheme.Required format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9.F212:direct sales reference quantityThis relates to the milk quota scheme.Required format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9.F213:reference fat contentThis relates to the milk quota scheme.Required format: 9 … 9.99, where 9 stands for a digit from 0 to 9.F214:purchaser of milkIn accordance with Article 5(e) of Council Regulation (EC) No 1788/2003OJ L 270, 21.10.2003, p. 123. Regulation as last amended by Council Regulation (EC) No 1406/2006 (OJ L 265, 26.9.2006, p. 8).. This relates to the milk quota scheme.F217:date of entry private storageRequired format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F218:end date of private storageRequired format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F220:identification code of the intermediate organisationThe individual unique identifier allocated to intermediate organisations at Member State level.The payment is made to the beneficiary via the intermediate organisation i.e. via each intermediate institution or directly to this organisation.F221:name of the intermediate organisationThe organisation's name.F222B:organisation's address (international post code)F222C:organisation's address (municipality or city)3.DATA RELATING TO DECLARATION/APPLICATION:F300:number of declaration/applicationThis must enable the declaration/application to be traced through the Member States' files.F300B:date of applicationThe date of receipt of the application by the paying agency (including any divisional or regional offices thereof).Required format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F301:number of contract/project (where applicable)For EAFRD measures and programmes, a unique identification number must be allocated to each project.F304:authorising officeThis is the office responsible for administrative control and authorisation, e.g. the region. The more decentralised the management of the scheme is, the more important this information becomes.F305:number of certificate/licenceF306:date of issue of the certificate/licenceRequired format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F307:office holding supporting documentsOnly where this is not the same as that specified in field F304.4.DATA RELATING TO SECURITY:F402:amount of processing security (others than tender securities) in EuroRequired format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.5.DATA RELATING TO PRODUCTS:Preliminary remark concerning quantities: as a basic rule, quantities, areas and numbers of animals must only be shown once. In the case of an advance payment followed by a balance payment, the quantity must be shown in the record of the advance payment. This is also true for cases where the advance payment and balance payment are booked on different budget sub-posts (advances and balance). Adjustments to quantities, areas and numbers of animals must be shown in the records covering the balance or subsequent payments. In the case of sums recovered, if the amount applied for is reduced because of incorrect quantities, areas or numbers of animals, the adjustments to the quantities must be indicated by a minus sign.F500:product code/rural development sub-measure codeThe Member States must draw up their own lists of codes, to be detailed in the explanatory note to the payment file(s).In the case of rural development expenditure in the new Member States (budget post 050404000000) a one-character or two-character code corresponding to the following list must be expressed:
CodeSignificance
AInvestment in farms
BStart-up assistance for young farmers
CTraining
DEarly retirement
ELess-favoured areas and areas with environmental restrictions
FAgri-environment and animal welfare
GImproving the processing and marketing of agricultural products
HAfforestation of agricultural land
IOther forestry measures
JLand improvement
KReparcelling
LSetting up farm relief and farm management services, setting-up consulting services in farms and agricultural vulgarisation
MMarketing of quality agricultural products
NBasic services for the rural economy and population
ORenovation and development of villages and protection and conservation of the rural heritage
PDiversifying agricultural activities and activities close to agriculture to provide multiple activities or alternative sources of income
QManaging agricultural water resources
RDeveloping and improving infrastructure connected with the development of agriculture
SEncouraging tourist and craft activities
TProtecting the environment in connection with agriculture, forestry and landscape management and improving animal welfare
URestoring agricultural production potential damaged by natural disasters and introducing appropriate prevention instruments
VFinancial engineering
XRespect of standards
YRecourse of consulting services regarding respect of standards
ZVoluntary participation of farmers in food quality systems
AAMeasures of producer groups in the area of food quality
ABSemi-subsistence farms in the restructuring process
ACProducer groups
ADTechnical assistance
AEComplements to direct payments
AFComplements to State aid in Malta
AGFull-time farmers in Malta
SAFinancing of Sapard projects
In the case of the restructuring and conversion of vineyard (budget post 050209071650) measures codes must be expressed. These codes refer to the definitions of the measures defined by the competent authorities of the Member States in accordance with Article 13(2)(a) of Commission Regulation (EC) No 1227/2000OJ L 143, 16.6.2000, p. 1. Regulation as last amended by Regulation (EC) No 1216/2005 (OJ L 199, 29.7.2005, p. 32)..In the case of export refunds: F500 is only required if F804 contains ingredients for which export refund is fixed. Then in F500, the code of the goods (in principle the CN code declared in box 33 of the SAD; 8 digits) must be indicated for non-annex 1 goods, or the product code for the final processed agricultural products.F502:quantity paid (number of animals, hectares, etc.)See preliminary remarks in heading 5 (data relating to products).For the wine sector, the products obtained after distillation shall be expressed by alcoholic strength.For all other sectors, the quantity paid shall be expressed in the unit which is laid down in the Regulation as the basis for the premium payment.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F503:quantity covered by payment application lodged (quantity claimed)Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F508A:area covered by payment application lodgedThe area covered by the application.See preliminary remark in heading 5 (data relating to products).For budget post 050404000000 (Rural Development in the new Member States) this field is required only for the measures E, F and H.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F508B:area covered by payment madeThe area on which the payment is made.For budget post 050404000000 (Rural Development in the new Member States) this field is required only for the measures E, F and H.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F509A:area wrongly declaredThe difference between the area declared and that found. Overstatement being the area declared exceeding the area found and reported with a positive figure. Understatement being the area found exceeding the area declared and reported with a negative figure.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F510:Community regulation and article numberIn the case of intervention goods, the ad hoc instrument published in the Official Journal of the European Union is required.F511:EAGF rate of aid (EUR) per unit of measurementOnly if there is a change during the marketing year or period.Required format: 9 … 9.999999, where 9 stands for a digit from 0 to 9.The use of six decimal places may seem odd but some regulations like Council Regulation (EC) No 660/1999OJ L 83, 27.3.1999, p. 10. fix the premium with up to five decimals even when using euro. To cover all possibilities the number of decimals has been raised to six.F515:gross deliveries"Gross deliveries" covers all quantities of milk and milk products delivered as defined in Article 5(f) of Council Regulation (EC) No 1788/2003, without any adjustment for the fat content.Required format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F517:actual fat contentAs shown by the laboratory analysis findings, expressed as a percentage rather than in grams or kilograms.Required format: 9 … 9.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F518:adjusted deliveriesQuantities delivered, adjusted for the fat content in accordance with Article 10(1) of Commission Regulation (EC) No 595/2004OJ L 94, 31.3.2004, p. 22. Regulation as last amended by Commission Regulation (EC) No 1468/2006 (OJ L 274, 5.10.2006, p. 6)..Required format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F519:direct salesMilk and milk equivalent as defined in Article 5(g) of Council Regulation (EC) No 1788/2003.Required format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F519B:deliveries after administrative corrections (if any)Milk sector: "administrative corrections" means adjustments made by the paying agency to the quantities declared by purchasers. Such changes must always be shown separately from the quantities declared by the purchasers. Corrections may be positive or negative. The net changes must be shown as compared with the situation before the correction. There is no provision for including flat-rate corrections here.Corrections following on-the-spot checks, required under Article 21 of Commission Regulation (EC) No 595/2004, must be recorded in fields F600 to F603.Required format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F519C:direct sales after administrative corrections (if any)For the definition of administrative corrections, see field F519B.Required format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F520:quantities delivered over or under quotasRequired format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9.F521:direct sales over or under quotasRequired format: +99 … 99.999 or –99 … 99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F522:additional levy dueFor deliveries or direct sales (a distinction is to be made through the budget code (field F109)).Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F523:interest due for late paymentFor deliveries or direct sales (to be distinguished by means of the budget code in field F109).Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F531:total alcoholic strength by volumeExpressed in % vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.F532:natural alcoholic strength by volumeExpressed in % vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.F533:wine growing zoneWine growing zone as defined in annex III to Council Regulation (EC) No 1493/1999OJ L 179, 14.7.1999, p. 1. Regulation as last amended by Council Regulation (EC) No 1791/2006 (OJ L 363, 20.12.2006, p. 1)..Required format: to be expressed by one of the following codes: A, B, CIA, CIB, CII, CIIIA, CIIIB.6.DATA RELATING TO INSPECTIONS:The Commission needs to know the number of inspections carried out and the number of cases where penalties have been applied as a result. Where the premium is withheld or recovered in full, zero payments must be indicated with the date of the decision in F108.F600:on-farm inspection or remote sensingThe "on-the-spot checks" mentioned here are those referred to in the relevant regulationsArticle 69 of Commission Regulation (EC) No 817/2004 [rural development]Article 25 of Council Regulation (EC) No 1782/2003 [direct support schemes]Part II, Title III of Commission Regulation (EC) No 796/2004 [direct support schemes]Article 8 of Commission Regulation (EEC) No 2159/89 [nuts]Article 8 of Commission Regulation (EC) No 1621/1999 [dried grapes]. They include physical visits of the farm (code "F" or code "C") and/or checks by remote sensing (code "T"). Field F601 needs only be completed where an on-farm inspection or control on cross-compliance ("F", or "C") is indicated in field F600. Fields F602 to F602B need only be completed where an on-the-spot check ("F", "C", or "T") is indicated in field F600. In the case of multiple visits concerning the same measure and the same producer only report once. Every record, be it the advance or balance payment or other, that can be related to a particular inspection, shall have the appropriate code (see below) in field F600.Administrative checks, within the meaning of the above-mentioned regulations (see footnote below), shall not be mentioned in F600. They are not mentioned as such in any field. Nevertheless, the penalties imposed shall be given in F105, whether they originate from an administrative check or on-the-spot check.Required format:"N"= no inspection, "F"= on-farm inspection, "C"= controls on cross-compliance and "T"= inspection by remote sensing. In case of a combination of on-farm inspection and cross-compliance and/or inspection by remote sensing one of the corresponding codes "FT", "CT", "CF" or "FTC" must be shown.F601:date of inspectionThis field must be completed when an on-farm inspection or control on cross-compliance ("F" or "C") is indicated in field F600. The date of inspection is not required for remote sensing checks.Required format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F602:application reducedIf the application has been reduced as a result of an inspection, this must be indicated here. This field must be completed when an on-the-spot inspection is indicated in field F600.Required format: yes = "Y"; no = "N".F602B:recalculation of additional levy payableFor instance, after on-the-spot inspections.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F603:reason for reductionWhere there is more than one reason indicate the one justifying the highest penalty. This field must be completed when the application has been reduced as a result of an on-the-spot inspection.Required format: to be expressed by a code; the codes must be explained in the accompanying letter.F604:Council Regulation (EEC) No 386/90OJ L 42, 16.2.1990, p. 6. Regulation as amended by Regulation (EC) No 163/94 (OJ L 24, 29.1.1994, p. 2). (on-the-spot checks)Required format yes = "Y"; no = "N".F604B:Council Regulation (EEC) No 386/90 (substitution checks)Required format: yes = "Y"; no = "N".7.DATA RELATING TO PAYMENT ENTITLEMENTS:Preliminary remark:The Commission needs to know the corresponding amount (unit value) for each kind of entitlement as defined in Title III of Council Regulation (EC) No 1782/2003.Furthermore, the Commission needs to know financial information on the amounts not paid following administrative or on-the-spot-checks (IACS controls).F700:amount of payment entitlement in euroAmount of payment entitlement in EURO i.e. the total amount to be paid in respect of the payment entitlements as defined in Title III of Council Regulation (EC) No 1782/2003 after performing the IACS controls.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F701:amount not paid in euroIf the amount (F700) has been reduced as a result of administrative or on-the-spot checks, then the amount not paid following administrative or on-the-spot checks must be indicated here.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F702:area covered by payment madeFor payment entitlements based on areas: The area on which the payment is made.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.If a payment is composed of more than one kind of entitlement then the requested information under section A) to E) has to be filled in as appropriate. If a section is not applicable, then put NULL value in that section.Payment entitlements mentioned below are those referred to in Title III of Council Regulation (EC) No 1782/2003:A)Payment entitlements based on areas (normal entitlements)F703:unit value of payment entitlement in euroThe unit value of payment entitlement in euro as lodged in the claim.Required format: +99 … 99.99, where 9 stands for a digit from 0 to 9.F703A:area covered by payment application lodgedThe "activated" area covered by the aid application: For payment entitlements based on areas, this is the area "activated" i.e. maximum area subject to payment (see also Article 50(2) of Commission Regulation (EC) No 796/2004)OJ L 141, 30.4.2004, p. 18. Regulation as last amended by Regulation (EC) No 972/2007 (OJ L 216, 21.8.2007, p. 3)..Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F703B:area determinedThe area determined as a result of administrative or on-the-spot checks.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F703C:area not foundThe difference between the "activated" area declared in the aid application and the one found as a result of administrative or on-the-spot checks.Overstatement being the area declared exceeding the area found and reported as a positive figure. Understatement being the area found exceeding the area declared and reported as a negative figure.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.B)Set-aside entitlementF704:unit value of payment entitlement in euroThe unit value of payment entitlement in euro as lodged in the claim.Required format: +99 … 99.99, where 9 stands for a digit from 0 to 9.F704A:area covered by payment application lodgedThe "activated" area covered by the aid application.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F704B:area determinedThe area determined as a result of administrative or on-the-spot checks.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F704C:area not foundThe difference between the "activated" area declared in the aid application and the one found as a result of administrative or on-the-spot checks.Overstatement being the area declared exceeding the area found and reported as a positive figure. Understatement being the area found exceeding the area declared and reported as a negative figure.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.C)Grassland entitlementsF705:unit value of payment entitlement in euroThe unit value of payment entitlement in euro as lodged in the claim.Required format: +99 … 99.99, where 9 stands for a digit from 0 to 9.F705A:area covered by payment application lodgedThe "activated" area covered by the aid application.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F705B:area determinedThe area determined as a result of administrative or on-the-spot checks.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F705C:area not foundThe difference between the "activated" area declared in the aid application and the one found as a result of administrative or on-the-spot checks.Overstatement being the area declared exceeding the area found and reported as a positive figure. Understatement being the area found exceeding the area declared and reported as a negative figure.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.D)Other entitlements like national reserveF706:unit value of payment entitlement in EuroThe unit value of payment entitlement in Euro as lodged in the claim.Required format: +99 … 99.99, where 9 stands for a digit from 0 to 9.F706A:area covered by payment application lodgedThe "activated" area covered by the aid application.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F706B:area determinedThe area determined as a result of administrative or on-the-spot checks.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F706C:area not foundThe difference between the "activated" area declared in the aid application and the one found as a result of administrative or on-the-spot checks.Overstatement being the area declared exceeding the area found and reported as a positive figure. Understatement being the area found exceeding the area declared and reported as a negative figure.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.E)Payment entitlements subject to special conditionsF707:unit value of payment entitlement in euroThe unit value of payment entitlement in euro as lodged in the claim.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F707A:number of livestock units (LU) in the reference periodThis number represents the agricultural activity exercised in the reference period expressed in LU according to Article 49(2) of Council Regulation (EC) No 1782/2003.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F707B:number of livestock units (LU) declaredThis field must indicate the exact number of LU declared for the calendar year concerned (Article 49(2) of Council Regulation (EC) No 1782/2003).Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.F707C:number of livestock units (LU) determinedThe number of LU determined as a result of administrative or on-the-spot checks, in order to check the compliance with Article 49(2) of Council Regulation (EC) No 1782/2003.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9.8.ADDITIONAL DATA RELATING TO EXPORT REFUNDS:F800:net weight/quantitySee preliminary remark in heading 5 (data relating to products).The weight or the quantity shall be expressed in the unit of measurementIn the case of processed products (non-annex I goods or processed agricultural products): the quantity of the ingredient eligible for funding. If the code of the goods (F500) contains more than one ingredient eligible for funding (F804), then multiple records with corresponding amounts (F106) and quantities (F800) must be created.Required format: +99 … 99.99 or –99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F800B:unit of measurement for field F800Required format: to be expressed by a one-character code corresponding to the following table:
CodeMeaning
KKilogram
LLitre
PPiece (item)
F801:application number (export refunds: SAD)F802:customs office of placing under customs supervisionThe Member States must use the Transit Customs Office List (COLhttp://europa.eu.int/comm/taxation_customs/dds/en/csrdhome.htm. This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of "transit operations" some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.Required format: The format of the COL code consists of two positions to denote the country followed by a six-character code that define the customs office. For instance "EE1000EE".F802B:customs office of exitIndicate the customs office, which certifies that products covered by refund applications have left the customs territory of the Community. The Member States must use the Transit Customs Office List (COL). This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of "transit operations" some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.This information is vital for the auditors in connection with the application of Council Regulation (EEC) No 386/90 concerning substitution checks. The information is available in T5 or equivalent documents.Required format: The format of the COL code consists of two positions to denote the country followed by a six-character code that define the customs office. For instance "NL146123".F804:export refund codeIn the case of non-processed agricultural products: The 12 digit product code, for which export refund is fixed.In cases of processed products (non-annex I goods or processed agricultural products): the CN code(s) of the ingredient(s) for which export refund is fixed. In this case, F500 must be completed with the code of the final product. See also the explanatory note to F800 for the procedure to follow where more than one ingredient of a processed product is eligible for refund.F805:code for destinationRequired format:"XX", where X stands for a letter between A and Z (codes of the nomenclature of countries and territories for the external trade statistics of the Community. See Commission Regulation (EC) No 2020/2001OJ L 273, 16.10.2001, p. 6. of 15 October 2001 and subsequent updates).In view of harmonisation, the Member States shall also use the miscellaneous category (codes Q*) of the nomenclature of countries and territories for the external trade statistics. It is known that that nomenclature does not cover all special export refund cases but the Commission does not require that kind of detail. Member States shall therefore convert their special national codes to the broader categories of the nomenclature of countries and territories for the external trade statistics before sending their data to the Commission.F808:date of advance fixingIf fixed in advance, the date on which the rate of refund was set.Required format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F809:last day of validity (advance fixing)Required format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F812:reference of the invitation to tender if applicable (advance fixing)The procedure stipulated in Article 5 of Commission Regulation (EC) No 1501/95OJ L 147, 30.6.1995, p. 7. Regulation as last amended by Regulation (EC) No 1996/2006 (OJ L 398, 30.12.2006, p. 1). or similar procedure for other sectors. The Commission needs the reference of the invitation to tender.F814:day of acceptance of payment declaration (COM-7)For the beef sector: in the case of pre-financing, complete field F814 only (disregarding fields F816 and F816B); if pre-financing is not involved, complete fields F816 and F816B (disregarding field F814).Required format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F816:date of acceptance of export declarationDate within the meaning of Article 5 point 1 of Commission Regulation (EC) No 800/1999OJ L 102, 17.4.1999, p. 11. Regulation as last amended by Regulation (EC) No 1913/2006 (OJ L 365, 21.12.2006, p. 52)..Required format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).F816B:date of export from the EU territoryDate of export as indicated on the export declaration or on the T5. See also Article 7 point 1 of Commission Regulation (EC) No 800/1999.Required format:"YYYYMMDD" (year in four digits, month in two digits, day in two digits).9.(NOT USED)ANNEX IVStructure of EAFRD budget codes (F109)INTRODUCTIONFor EAFRD, there is only one budget heading defined in the budget nomenclature: "05040501".As the budget codes can be up to 15 figures long, the remaining 7 figures can be used for identifying the programs and measures. This will allow reconciliation of the data from the different sources on financial year, paying agency, measure and program level.1.BUDGET CODE STRUCTUREThe budget codes must have the following structure:The first 8 figures are constant: "05040501".The following 3 figures indicate the measure, according to the attached list.The next 1 digit can have the following values (increasing with increasing co-financing rate:1non-convergence region2convergence region3outermost region4voluntary modulation5additional contribution for PortugalThe next digit indicates 0 = Operational Program or 1 = Network ProgramThe last 2 figures indicate the program: figures between "00" and "99" are allowed.2.EXAMPLEF109="050405011132001" means: budget heading "05040501" (EAFRD), measure "113" (early retirement), convergence region ("2"), Operational program ("0") and program "01".3.LIST OF THE EAFRD MEASURES
AXIS 1IMPROVING THE COMPETITIVENESS OF THE AGRICULTURAL AND FORESTRY SECTOR
CodeMeasure
111Vocational training and information actions
112Setting up of young farmers
113Early retirement
114Use of advisory services
115Setting up of management, relief and advisory services
121Modernisation of agricultural holdings
122Improvement of the economic value of forests
123Adding value to agricultural and forestry products
124Cooperation for development of new products, processes and technologies in the agriculture and food sector and the forestry sector
125Infrastructure related to the development and adaptation of agriculture and forestry
126Restoring agricultural production potential damaged by natural disasters and introducing appropriate prevention actions
131Meeting standards based on Community legislation
132Participation of farmers in food quality schemes
133Information and promotion activities
141Semi-subsistence farming
142Producer groups
143Provision of farm advisory and extension services in Bulgaria and Romania
AXIS 2IMPROVING THE ENVIRONEMENT AND THE COUNTRYSIDE THROUGH LAND MANAGEMENT
CodeMeasure
211Natural handicap payments to farmers in mountain areas
212Payments to farmers in areas with handicaps, other than mountain areas
213Natura 2000 payments and payments linked to Directive 2000/60/EC (WFD)
214Agri-environment payments
215Animal welfare payments
216Non-productive investments
221First afforestation of agricultural land
222First establishment of agroforestry systems on agricultural land
223First afforestation of non-agricultural land
224Natura 2000 payments
225Forest-environment payments
226Restoring forestry potential and introducing prevention actions
227Non-productive investments
AXIS 3IMPROVING THE QUALITY OF LIFE IN RURAL AREAS AND ENCOURAGING DIVERSIFICATION OF ECONOMIC ACTIVITY
CodeMeasure
311Diversification into non-agricultural activities
312Business creation and development
313Encouragement of tourism activities
321Basic services for the economy and rural population
322Village renewal and development
323Conservation and upgrading of the rural heritage
331Training and information
341Skills acquisition, animation and implementation of local development strategies
AXIS 4LEADER
CodeMeasure
411Implementing local development strategies. Competitiveness
412Implementing local development strategies. Environment/land management
413Implementing local development strategies. Quality of life/diversification
421Implementing cooperation projects
431Running the local action group, acquiring skills and animating the territory as referred to in Article 59
AXIS 5TECHNICAL ASSISTANCE
CodeMeasure
511Technical assistance
AXIS 6COMPLEMENT TO DIRECT PAYMENT FOR BULGARIA AND ROMANIA
CodeMeasure
611Complement to direct payment