Commission Regulation (EC) No 1359/2005 of 18 August 2005 amending Regulation (EC) No 2390/1999 laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the EAGGF Guarantee Section accounts as well as for monitoring and forecasting purposes
Commission Regulation (EC) No 1359/2005of 18 August 2005amending Regulation (EC) No 2390/1999 laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the EAGGF Guarantee Section accounts as well as for monitoring and forecasting purposes THE COMMISSION OF THE EUROPEAN COMMUNITIES,Having regard to the Treaty establishing the European Community,Having regard to Council Regulation (EC) No 1258/1999 of 17 May 1999 on the financing of the common agricultural policyOJ L 160, 26.6.1999, p. 103., and in particular Article 4(8) thereof,Whereas:(1)Article 2(3) of Commission Regulation (EC) No 1663/95 of 7 July 1995 laying down detailed rules for the application of Council Regulation (EEC) No 729/70 regarding the procedure for the clearance of the accounts of the EAGGF Guarantee SectionOJ L 158, 8.7.1995, p. 6. Regulation as last amended by Regulation (EC) No 465/2005 (OJ L 77, 23.3.2005, p. 6). provides that the form and content of the accounting information referred to in Article 4(1)(c) of that Regulation shall be established in accordance with the procedure provided for in Article 13 of Regulation (EC) No 1258/1999.(2)The form and content of the accounting information to be submitted to the Commission for the purposes of the clearance of the EAGGF Guarantee Section accounts as well as for monitoring and forecasting purposes are presently laid down in Commission Regulation (EC) No 2390/1999OJ L 295, 16.11.1999, p. 1. Regulation as last amended by Regulation (EC) No 1769/2004 (OJ L 316, 15.10.2004, p. 1)..(3)Annexes I and III to Regulation (EC) No 2390/1999 need to be updated because of changes in the budget nomenclature and data requirements. Furthermore, in order to keep the transfer of information between the Member States and the Commission optimal and up to date, it is necessary to adapt the technical specifications in Annex II to that Regulation.(4)Regulation (EC) No 2390/1999 should therefore be amended accordingly.(5)The measures provided for in this Regulation are in accordance with the opinion of the Fund Committee,HAS ADOPTED THIS REGULATION:
Article 1Annexes I, II and III to Regulation (EC) No 2390/1999 are replaced by Annexes I, II and III to this Regulation.
Article 2This Regulation shall enter into force on the seventh day following that of its publication in the Official Journal of the European Union.It shall apply from 16 October 2005.
This Regulation shall be binding in its entirety and directly applicable in all Member States.Done at Brussels, 18 August 2005.For the CommissionMariann Fischer BoelMember of the CommissionANNEX I
X-TABLE — 2006 financial year
2005A↓2006F100F101F102F103F103BF105F105AF105BF106F107F108F109F110F200F201F202AF202BF202CF207F211F212F213F214F217F218F220F221F222BF222CF300F300BF301F304F305F306F307F402F500F502F503F507F508AF508BF509AF510F510AF511F512F513F515F517F518F519F519BF519CF520F521F522F523F530F531F532F533F600F601F602F602BF603F604F604BF800F800BF801F802F802BF804F805F808F809F812F814F816F816B
05020101100005020101XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020101100105020101XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020101100205020101XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020101100305020101XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020102101105020102
05020102101205020102
05020102101305020102
05020102101405020102
05020102101905020102
05020103102105020103XXXXXXXXXXXXXXXXXXXXX
05020103102205020103XXXXXXXXXXXXXXXXXXXXXXXXXX
05020104300005020300XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020104301005020300XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020105102905020199XXXXXXXXXXXXXXXXXXXXXXXXX
05020199109005020199XXXXXXXXXXXXXXXX
05020201185005020201XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020202185105020202
05020202185205020202
05020202185305020202
05020202185405020202
05020203185505020299XXXXXXXXXXXXXXXXXXXXXXXXXX
05020204185805030219XXXXXAXXXXXXXXXXXXXXXXXXXXXX
05020299189005020299XXXXXXXXXXXXXXXX
05020306000005030204XXXXXAXXXXXXXXXXXXXXXXXXXXXXX
05020306104505030204XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020306105505030204XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020306105605030204XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020307000005030203XXXXXAXXXXXXXXXXXXXXXXXXXXXXX
05020307104605030203XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020307105705030203XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310000005030201XXXXXAXXXXXXXXXXXXXXXXXXXXXXX
05020310104005030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310104105030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310104205030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310104305030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310104405030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310104705030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310104905030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310105005030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310105105030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310105205030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310105305030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310105405030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310105805030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020310106005030201XXXXXAXXXXXXXXXXXXXXXXXXXXXXX
05020310106205030201XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020311000005030202XXXXXAXXXXXXXXXXXXXXXXXXXXXXX
05020312000005030225XXXXXAXXXXXXXXXXXXXXXXXXXXXXX
05020313000005030227XXXXXAXXXXXXXXXXXXXXXXXXXXXXX
05020314000005030224XXXXXAXXXXXXXXXXXXXXXXXXXXXXX
05020315000005030218XXXXAXXXXXXXXXXXXXXXXAAAA
05020315102105030218XXXXAXXXXXXXXXXXXXXXXX
05020399000005030400
05020399109005030400XXXXXXXXXXXXXXXX
05020401310005020401XXXXXXXXXXXXXXXXXX
05020402311005020402XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020402311105020402XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020402311205020402XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020402311305020402XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020402311905020402XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020499000005020499XXXXXXXXXXXXXX
05020501110005020501XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020502111005020599XXXXXXXXXXXXXXXXXXXXX
05020503111205020503XXXXXXXXXXXXXXXXXXXXXXXXX
05020504111305020504XXXXXXXXXXXXXXXXXXXXXX
05020505301105020300XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020507111905020507XXXXXXXXXXXXXXXXXXXXXX
05020599000005020599DDDDDDDDDDDDDD
05020601120005020601XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020602121005030221XXXXAAXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020602121105020605XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020602121105030221XXXXXAXXXXXXXXXXXXXXXXXXXXXXXX
05020603123905020603XXXXXXXXXXXXXXXXXXXXXX
05020604124005020604XXXXXXXXXXXXXXXXXXXXXXX
05020699000005020699XXXXXXXXXXXXXX
05020701140105020701XXXXXXXXXXXXXXXXXXXXX
05020701140305020701XXXXXXXXXXXXXXXXXXXXX
05020701140905020701XXXXXXXXXXXXXXXXXXXXXXX
05020702141005020702XXXXXXXXXXXXXXXXXXXXXXXX
05020703142005030228XXXXAXXXXXXXXXXXXXXXXXX
05020801150005020801XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020801151005020801XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020802150105020802XXXXXXXXXXXXXXXXXXXXXXXX
05020803150205020803XXXXXXXXXXXXXXXXXXXX
05020804150405020804XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020804150705020804XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020805150805030230XXXXXAXXXXXXXXXXXXXXXXXXXXXX
05020806151105020806XXXXXXXXXXXXXXXXXXXXXXXXXX
05020807151205020807XXXXXXXXXXXXXXXXXXXXXXXXXX
05020808151305020808XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020808151305030229AAAAAAAAAAAAAAAAAAAAAAAAAAA
05020809151505020809XXXXXXXXXXXXXXXXXXXXXXXXXX
05020810314005020810XXXXXXXXXXXXXXXXXXXXXXX
05020811150905020811XXXXXXXXXXXXXXXXXXX
05020812000005030226XXXXAAXXXXDXXXXXXAADXXXXXXX
05020899000005020899XXXXXXXXXXXXXX
05020901160005020901XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020902161005020902XXXXXXXXXXXXXXXXXXXXXXXXX
05020903161105020903XXXXXXXXXXXXXXXXXXXXXXXXXXX
05020903161205020903XXXXXXXXXXXXXXXXXXXXXXXXXXX
05020904162005020904
05020904162105020904
05020904162205020904
05020904162305020904
05020904162505020904XXXXXXXXXXXXXXXXXXXXXXXX
05020905163005020905XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05020906164005020906XXXXXXXXXXXXXXXXXXXXXXXXXXXDXXXXX
05020907165005020907XXXXXXXXXXXXXXXXXXXXXXXXXX
05020999169005020999XXXXXXXXXXXXXX
05021001171005030222XXXXXAXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05021002175105021105XXXXXXXXXXXXXXXXXXXXXXXXXX
05021099179005021199XXXXXXXXXXXXXX
05021101130005021101XXXXXXXXXXXXXXXXDXXXXXXXXXX
05021101131005030220XXXXXAXXXXXXXXXXXXXXXXXXXXXX
05021101000005030237AAAAAAAAAAAAAAAAAAAAAAAAAAAAA
05021102180005030205XXXXAXXXXXXXXXXXXXXXXXXXXXX
05021103181005030223XXXXAXXXXXXXXXXXXXXXXXXXXXXXXX
05021104320005021104XXXXXXXAXXXXXXXAXXXXXXXXXDDD
05021104320105021104XXXXXXXAXXXXXXXAXXXXXXXXXDDD
05021104321005021104XXXXXXXXXXXXXXXAXXXXXXXXXDDD
05021104321105021104XXXXXXXXXXXXXXXAXXXXXXXXXDDD
05021104322005021104XXXXXXXXXXXXXXXAXXXXXXXXX
05021104322105021104XXXXXXXXXXXXXXXAXXXXXXXXX
05021104323005021104XXXXXXXXXXXXXXXAXXXXXXXXXDDD
05021104323105021104XXXXXXXXXXXXXXXAXXXXXXXXXDDD
05021104325005021104XXXXXXXXXXXXXAXAXXXXXXX
050211043201-02005021104XXXXXXXXXXXXXXXXXXXXXXXXX
320105030231AAAAAAAAAAAAAAAAAAAAAAAAA
321105030231AAAAAAAAAAAAAAAAAAAAAAAAA
322105030231AAAAAAAAAAAAAAAAAAAAAAAAA
000005030232AAAAAAAAAAAAAAAAAAAAAAAAAAA
000005030233AAAAAAAAAAAAAAAAAAAAAAAAAAA
000005030234AAAAAAAAAAAAAAAAAAAAAAAAAA
320105030235AAAAAAAAAAAAAAAAAAAAAAAAA
321105030235AAAAAAAAAAAAAAAAAAAAAAAAA
322105030235AAAAAAAAAAAAAAAAAAAAAAAAA
323105030235AAAAAAAAAAAAAAAAAAAAAAAAA
000005030236AAAAAAAAAAAAAAAAAAAAAAAA
05021199000005021199XXXXXXXXXXXXXXXX
05021201000005030101AAAAAAAAAAAAAAAAAAAAAAAAAAA
05021202000005030102XXXXAXXXXXXXXXXXXXXXXXX
000005030300AAAAAAAAAAAAAAAAA
05021203391005030400XXXXXXXXXXXXXXXXXXXXXXXXXXX
05021204390005030400XXXXXXXXXXXXXXXXDXD
05021299000005030400XXXXXXXXXXXXXX
05029900000005029900XXXAXXXXXXXXXXX
05029900399005029900XXXXXXXXXXXXXX
05030101200005021201XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030101200105021201XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030101200205021201XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030101200305021201XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030102201105021202
05030102201205021202
05030102201305021202
05030102201405021202
05030103202005021203XXXXXXXXXXXXXXXXXXXXXXX
05030103202405021203XXXXXXXXXXXXXXXXXXXXXXXX
05030103202905021203XXXXXXXXXXXXXXXXXXXXXXX
05030104203005021204XXXXXXXXXXXXXXXXXXXX
05030104203105021204
05030104203205021204
05030104203305021204
05030104203405021204
05030105204005021205XXXXXXXXXXXXXXXXXXXXXXX
05030106205005021206XXXXXXXXXXXXXXXXXXXXX
05030107207105021207XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030108312005021208XXXXXXXXXXXXXXXXXXXXXXXXX
05030109301205020300XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030109301305020300XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030110000005030216XXXXAAXXXXXXXXXXXXXXXXXXXXXXXXXX
05030111000005030217XXXXAAXXXXXXXXXXXXXXXXXXXXXXX
05030199209905021299XXXXXXXXXXXXXX
05030201210005021301XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
050302022110005021302XXXXXXXXXXXXXXXXXXXXXX
05030202211105021302
05030202211205021302
05030202211305021302
05030202211405021302
05030203212005030206XXXXAXXXXXXXXXXXXXXXXXXXX
05030204212105030207XXXXAXXXXXXXXXXXXXXXX
05030205212205030208XXXXAXXXXXXXXXXXXXXXXXXXX
05030206212305030400XXXXXXXXXXXXXXXXXXXX
05030207212405030209XXXXAXXXXXXXXXXXXXXXXXXXX
212405030210XXXXAXXXXXXXXXXXXXXXXXXXX
05030208212505030211XXXXAXXXXXXXXXXXXXXXXXXX
05030209212605021303XXXXXXXXXXXXXXXXXXXXXX
05030210212705021399XXXXXXXXXXXXXXXXXXX
05030211212805030212XXXXAXXXXXXXXXXXXXXXXXXXX
05030212212905021399XXXXXXXXXXXXXXXX
05030213210105021304XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030203212005030206XXXXXXXXXXXXXXXX
05030301221005021401XXXXXXXXXXXXXXXXXXXXXX
05030302222005030213XXXAAXXXXXXXXXXXXXXXXXXXX
05030303222105030214XXXXAXXXXXXXXXXXXXXXX
05030304222205030215XXXAAXXXXXXXXXXXXXXXXXXXX
05030399229005021499XXXXXXXXXXXXXXXX
05030401230005021501XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030402230105021502XXXXXXXXXXXXXXXXXXXXXX
05030403230205021503XXXXXXXXXXXXXXXXX
05030404231005021504XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030405231105021505XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030406301405020300XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05030407232005021506XXXXXXXXXXXXXXX
05030408000005021507XXXXXXXXXXXXXXX
05030499239005021599XXXXXXXXXXXXXX
05039900000005039900XXXAXXXXXXXXXXX
05040101400005040101XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040102401005040102XXXXXXXXXXXXXXXXXXXXXXXXX
05040103402005040103XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040104403105040104XXXXXXXXXXXXXXXXXXXXXXXXX
05040105403005040105XXXXXXXXXXXXXXXXXXXXXXXXXXX
05040106404005040106XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040107405105040107XXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040108405005040108XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040109406005040109XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040110407205040110XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040111407005040111XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040111407105040111XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040112408005040112XXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05040112408105040112XXXXXXXXXXXXXXXXXXXXXXXXX
05040113409005040113XXXXXXXXXXXXXXXXXXXXXXXXX
05040113409105040113XXXXXXXXXXXXXXXXXXXXXXXXX
05040113409205040113XXXXXXXXXXXXXXXXXXXXXXXXXX
05040199409905040199XXXXXXXXXXXXX
05040400000005040400XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
05070101000005070101XXXXXXXX
05070101360005070101XXXXXXXXXXXXX
05070101360205070101
05070106370005070106
05070106370105070106
05070107370005070107
05070108410005070108
05070108410105070108
05070109410005070109
05070200000005070200
05080401000005021099XXXXXXXXXXXXXX
05080401380005021001XXXXXXXXXXXXXXXXX
05080401380105021001XXXXXXXXXXXXXXXXXX
05089900389005029900XXXXXXXXXXXXXX
11020100261011020100XXXXXXXXXXXXXXXXXXXXX
11020200269011020200XXXXXXXXXXXXX
11020300324011020300XXXXXXXXXXXXXXX
17XXXX
ANNEX IITECHNICAL SPECIFICATIONS FOR THE TRANSFER OF COMPUTER FILES TO THE EAGGF FROM 16 OCTOBER 2005INTRODUCTIONThese technical specifications apply in respect of the financial year 2005, which commenced on 16 October 2004.1.Transfer mediumThe coordinating body of the Member State must transfer the computer files and the relating documentation to the Commission through STATEL/STADIUM. The Commission will only support one installation of STATEL/STADIUM per Member State. The latest STADIUM client and more information on the use of STATEL/STADIUM shall be downloaded from the CIRCA web-site of the EAGGF.2.Computer file structure2.1.The Member State must create a computer record for each individual component of the EAGGF (Guarantee Section) payments and receipts. These components are the individual items of which the payment (receipt) to (from) the beneficiary consists.2.2.The records must have a flat file structure. If fields have more than one value, separate records containing all data fields are required. Make sure that no double counting occursNote: You should first read the preliminary remark concerning "quantities" in chapter 5 of Annex III..2.3.All information for the same category of payments or receipts must be contained in the same computer file. Separate files relating to the same payments (e.g. for traders or inspections, or for basic and measure data) are not allowed.2.4.The computer files must have the following characteristics:1.The first record in the file (header row) contains the file description. The field names comprise an "F" followed by the field number used in Annex I (the "X-table"). Only field names existing in this Annex are allowed.2.The following records in the file are data (data rows), in the order indicated by the first record describing the file structure.3.The fields are separated by a semicolon (";"). The header row and data rows shall all contain the same number of semicolons. In the data rows, empty fields appear as a double semicolon (";;") within the record, or as a single semicolon (";") at the end of the record.4.Records vary in length. Each record ends with a code "CR LF" or "Carriage Return — Line Feed" (in hexadecimal: "0D 0A"). The header row never ends on a ";". Data rows only end on a ";" if the last field is empty.5.The file is in ASCII coding according to following table. Other codes (such as EBCDIC, TAR, ZIP, etc.) are not accepted:
codeMember State
ISO 8859-1BE, DK, DE, ES, FR, IE, IT, LU, NL, AT, PT, FI, SE and GB
ISO 8859-2CZ, HU, PL, SI and SK
ISO 8859-3MT
ISO 8859-7GR and CY
ISO 8859-13EE, LV and LT
6.Numeric fields:(a)Decimal separator: "."(b)The symbol ("+" or "-") appears on the far left, followed immediately by the figures. For positive numbers, the "+" sign is optional.(c)Fixed number of decimals (the details are set out in the Annex III hereto).d)No spaces between digits. No spaces or other signs between thousands.7.Date field: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).8.EAGGF budget code (field F109) ABB-format without spaces: "999999999999999" (where "9" stands for any figure between 0 and 9).9.Quotation marks ("") are not allowed at the beginning or at the end of the records. The semicolon field separator ";" must not be used in data in text format.10.All fields: no spaces at the beginning or end of a field.11.Files satisfying these rules will look like the following (example for financial year 2004):F100;F101;F106;F107;F108;F109BE01;154678;+152.50;EUR;20030715;050201011000001BE01;024578;-1000.00;EUR;20030905;050208031502002BE01;154985;9999.20;EUR;20030101;050205011100001BE01;100078;+152.75;EUR;20030331;050208091515002BE01;215452;+0.50;EUR;20030615;050201011000002 (Please note +0.50 and not +.50)BE01;123456;21550.15;EUR;20030101;050805013810001etc.(other data rows with the fields in the same order).2.5.Data files with the characteristics as described under 2.4 shall be sent with consignment type "X-TABLE-DATA" (see "STADIUM client").2.6.The computer program for checking the format of computer files before sending them to the Commission ("WinCheckCsv") is included in the data transfer program ("STADIUM client"). The paying agencies are invited to download the check program from CIRCA separately for offline validation purposes.3.DocumentationIn the following cases only, the coordinating body of the Member State must transfer an explanatory note for each paying agency through STATEL/STADIUM:1.In the case where there are differences between the annual declarationAnnual declaration: data sent through STATEL/STADIUM using consignment type "ANNUAL_DECLARATION"., as part of the annual financial clearance procedure (not table 104), and the sum of the records in the computer files (Σ F106), in order to explain them by budget sub item. The STADIUM client includes a specific consignment type for this transfer i.e. "EXPLANATORY-NOTE".2.In the case where there are codes used for fields, for which Annex III does not enforce standard codes, in order to explain all these used codes. The STADIUM client includes a specific consignment type for this kind of tabular transfer i.e. "CODE-LIST".The explanatory note shall have the look and feel of an ordinary letter. In particular the identity of the sender or the identity of the paying agency and the name or administrative unit of the addressee shall be clearly marked.4.Data transferThe coordinating body must send the computer files completely and only once.If the coordinating body notices that false data were transmitted or a problem occurred with the data transfer, the Commission has to be informed immediately. All files, which contain incorrect information, are to be indicated. Therefore, the Commission is to be asked to delete these files. Thereafter, in order to avoid an overlapping of computer records or data files, the coordinating body must send the corrected computer files to replace entirely the previous incorrect information.ANNEX III"AIDE-MÉMOIRE"Financial year 2006TABLE OF CONTENTSPage1.DATA RELATING TO PAYMENTS42F100:name of paying agency42F101:reference number of payment42F102:reference number of previous payment42F103:type of payment42F103B:private sector contribution43F105:payment with sanction43F105A:reduction pursuant to Articles 3 and 4 of Council Regulation (EC) No 1259/199943F105B:Cross-Compliance: reduction or exclusion from payments pursuant to Article 6 of Council Regulation (EC) No 1782/200343F106:amount43F107:currency unit43F108:date of payment44F109:EAGGF budget code44F110:marketing year or period442.DATA RELATING TO BENEFICIARY (APPLICANT)44F200:identification code44F201:name44F202A:applicant's address (street and number)44F202B:applicant's address (international post code)44F202C:applicant's address (municipality or city)44F207:region and sub-region44F211:delivery reference quantity44F212:direct sales reference quantity44F213:reference fat content45F214:purchaser of milk45F217:date of entry private storage45F218:end date of private storage45F220:dentification code of the intermediate organisation45F221:name of the intermediate organisation45F222B:organisation's address (international post code)45F222C:organisation's address (municipality or city)453.DATA RELATING TO DECLARATION/APPLICATION45F300:number of declaration/application45F300B:date of application45F301:number of contract (where applicable)45F304:authorising office45F305:number of certificate/licence45F306:date of issue of the certificate/licence45F307:office holding supporting documents464.DATA RELATING TO SECURITY46F402:amount of processing security (others than tender securities)465.DATA RELATING TO PRODUCTS46F500:product code/rural development sub-measure code46F502:quantity paid (number of animals, hectares, etc.)48F503:quantity covered by payment application lodged (quantity claimed)48F507:yield48F508A:area covered by payment application lodged48F508B:area covered by payment made48F509A:area wrongly declared48F510:Community regulation and article number48F510A:Community rate of financing (%)49F511:EAGGF rate of aid (€) per unit of measurement49F512:conversion rate49F513:EAGGF rate of aid (in currency defined in field F107) per unit of measurement49F515:gross deliveries49F517:actual fat content49F518:adjusted deliveries49F519:direct sales49F519B:deliveries after administrative corrections (if any)50F519C:direct sales after administrative corrections (if any)50F520:quantities delivered over or under quotas50F521:direct sales over or under quotas50F522:additional levy due50F523:interest due for late payment50F530:actual alcoholic strength by volume50F531:total alcoholic strength by volume50F532:natural alcoholic strength by volume50F533:wine growing zone516.DATA RELATING TO INSPECTIONS51F600:on-farm inspection or remote sensing51F601:date of inspection51F602:application reduced51F602B:recalculation of additional levy payable51F603:reason for reduction52F604:Council Regulation (EEC) No 386/90 (on-the-spot checks)52F604B:Council Regulation (EEC) No 386/90 (substitution checks)527.(NOT USED)528.ADDITIONAL DATA RELATING TO EXPORT REFUNDS52F800:net weight52F800B:unit of measurement for field F80052F801:application number (export refunds: SAD)52F802:customs office of placing under customs supervision53F802B:customs office of exit53F804:export refund code53F805:code for destination53F808:date of advance fixing53F809:last day of validity (advance fixing)54F812:reference of the invitation to tender if applicable (advance fixing)54F814:day of acceptance of payment declaration (COM-7)54F816:date of acceptance of export declaration54F816B:date of export from the EU territory549.(NOT USED)54General remark: significance of the X, A and D codes used in Annex I:All the information marked "X" or "A" is obligatory."X"data element already included in the previous version of this Regulation."A"data element to be added compared to the previous version of this Regulation."D"data element to be deleted compared to the previous version of this Regulation.Where a data request makes no sense under particular circumstances or is not applicable for the Member States concerned, then put NULL value, which shall be represented by two consecutive semicolons (;;) in the CSV format data file.1.DATA RELATING TO PAYMENTS:Preliminary remark: In this section, the term "payment" refers to both the EAGGF (Guarantee Section) payments and the receipts.F100:name of paying agencyRequired format: to be expressed by a code (see the code list F100 kept up-to-date on CAP-ED):https://awai.cec.eu.int/F101:reference number of paymentThe reference number identifying the payment clearly in the paying agency's accounts. Removals relating to food aid shall not be considered as sales of intervention products. In this particular case field F101 can be ignored.F102:reference number of previous paymentThe reference number identifying the payment clearly in the paying agency's accounts, for instance as an advance or an amount recovered.F103:type of paymentRequired format: to be expressed by a one-character code corresponding to the following code list:
CodeSignificance
0Food Aid
1Advance or partial payment
2Final payment (first and single payment; or settlement of the balance after advance payment; or normal export refund payment)
3Recovery/reimbursement (following a sanction)/correction
4Receipt of amounts (not preceded by an advance or final payment)
5Pre-financing payment export refund
6No financial transaction
F103B:private sector contributionThis field is related to field F510A where the Commission asks for the percentage of EAGGF funding. Depending on a country’s interpretation of the percentage under F510A, field F103B might be required or not. If the EAGGF funding is expressed as a percentage as against the total investment, the amount of the private sector contribution shall be given here. Total investment being defined as the total costs eligible under EAGGF. If on the contrary F510A is expressed as a percentage as against the total eligible public expenditure, i.e. national and European, then this field can be ignored.Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.F105:payment with sanctionRequired format: yes = "Y"; no = "N".F105A:reduction pursuant to Articles 3 and 4 of Council Regulation (EC) No 1259/1999The field F105A of the X-table must be used to indicate the amounts retained (negative amounts) on the basis of Articles 3 and 4 of Council Regulation (EC) No 1259/1999. Field F105A must be used for each budget post where a retention has been made.There is no specific budget post on which to declare payments made using the amounts retained on the basis of Articles 3 and 4 of Council Regulation (EC) No 1259/1999. These payments shall therefore be indicated in field F105A of the corresponding budget posts (050401054030, 050401064040, 050401084050 and 050401114070). They appear as positive amounts indicating that the expenditure is financed via penalties for non respect of environmental protection regimes or the system of modulation.In the domain of direct aids on the other hand, F105A will appear as a negative amount indicating a reduction.Required format: +99…99.99 or -99…99.99, where 9 stands for any number from 0 to 9 inclusive.F105B:Cross-Compliance: reduction or exclusion from payments pursuant to Article 6 of Council Regulation (EC) No 1782/2003The field F105B must be used to indicate the amount reduced or excluded on the basis of Article 6 of Council Regulation (EC) No 1782/2003. This (negative) amount resulting from cross-compliance shall be indicated for each budget post under direct aids. It concerns the 100 % reduction to the farmer i.e. without the 25 % retention provided for in Article 9 of Council Regulation (EC) No 1782/2003.Required format: +99…99.99 or -99…99.99, where 9 stands for any number from 0 to 9 inclusive.F106:amountAmount of each individual item of payment in the currency identified in field F107. The sum of these amounts (F106) by budget code (F109) shall in principle correspond with the amounts declared in table 104. The amounts in field F106 relate to the EAGGF expenditure only. National expenditure shall not appear under this heading.Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.F107:currency unitRequired format: ISO 4217 code: e.g. DKK, EUR, GBP, SEK etc.See also the code list F107 kept up-to-date on CAP-ED:https://awai.cec.eu.int/F108:date of paymentThe date determining the month of declaration to the EAGGF.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F109:EAGGF budget codeThe full code of the Activity Based Budgeting structure must be given, including the title, chapter, Article, item and sub-item.Required ABB-format without spaces: "999999999999999", where 9 stands for a digit from 0 to 9. Missing positions shall be filled with zeroes (e.g. 05020901160 becomes 050209011600000).F110:marketing year or periodFor intervention products the Commission needs to know the marketing year to which the product corresponds or the quota period it is to be set off against.2.DATA RELATING TO BENEFICIARY (APPLICANT):Preliminary remark: The fields F200, F201, F202A, F202B and F202C must be used to identify the beneficiary of a payment i.e. the final beneficiary. The fields F220, F221, F222B and F222C must additionally be used if a payment is made to the beneficiary through an intermediate organisation. If the intermediate organisation is also the final beneficiary the same data have to be filled in the fields F220, F221, F222B and F222C as indicated in the fields F200, F201, F202A, F202B and F202C.The field F207 is only related to the field F200.F200:identification codeThe individual unique identifier allocated to applicants at Member State level.F201:nameThe applicant's last name and first name, or the business name.F202A:applicant's address (street and number)F202B:applicant's address (international post code)F202C:applicant's address (municipality or city)F207:region and sub-regionRegion and sub-region code (NUTS 3) is defined by the main activities of the holding of the beneficiary to which the payment is assigned. The code "Extra Region" (MSZZZ) should only be indicated in cases e.g. where no NUTS 3 code exists.Required format: NUTS 3 code as specified in the code list F207 on CAP-ED:https://awai.cec.eu.int/F211:delivery reference quantityThis relates to the milk quota scheme.Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9.F212:direct sales reference quantityThis relates to the milk quota scheme.Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9.F213:reference fat contentThis relates to the milk quota scheme.Required format: 9…9.99, where 9 stands for a digit from 0 to 9.F214:purchaser of milkIn accordance with Article 5(e) of Council Regulation (EC) No 1788/2003. This relates to the milk quota scheme.F217:date of entry private storageRequired format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F218:end date of private storageRequired format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F220:identification code of the intermediate organisationThe individual unique identifier allocated to intermediate organisations at Member State level.The payment is made to the beneficiary via the intermediate organisation i.e. via each intermediate institution or directly to this organisation.For rural development expenditure this will be basically limited to measures where interest rate subsidies are paid out via intermediate organisations.F221:name of the intermediate organisationThe organisation's name.F222B:organisation's address (international post code)F222C:organisation's address (municipality or city)3.DATA RELATING TO DECLARATION/APPLICATION:F300:number of declaration/applicationThis must enable the declaration/application to be traced through the Member States' files.F300B:date of applicationThe date of receipt of the application by the paying agency (including any divisional or regional offices thereof).Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F301:number of contract (where applicable)F304:authorising officeThis is the office responsible for administrative control and authorisation, e.g. the region. The more decentralised the management of the scheme is, the more important this information becomes.F305:number of certificate/licenceF306:date of issue of the certificate/licenceRequired format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F307:office holding supporting documentsOnly where this is not the same as that specified in field F304.4.DATA RELATING TO SECURITY:F402:amount of processing security (others than tender securities)Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.5.DATA RELATING TO PRODUCTS:Preliminary remark concerning quantities: as a basic rule, quantities, areas and numbers of animals must only be shown once. In the case of an advance payment followed by a balance payment, the quantity must be shown in the record of the advance payment. Adjustments to quantities, areas and numbers of animals must be shown in the records covering the balance or subsequent payments. In the case of sums recovered, if the amount applied for is reduced because of incorrect quantities, areas or numbers of animals, the adjustments to the quantities must be indicated by a minus sign.F500:product code/rural development sub-measure codeThe Member States must draw up their own lists of codes, to be detailed in the explanatory note to the payment file(s).In the case of rural development measures, indicate where applicable a code per sub-measure implemented (e.g. type of agri-environmental measure). For the budget line for rural development expenditure in the new Member States (budget post 050404000000) a one-character or two-character code corresponding to the following list must be expressed:
CodeSignificance
AInvestment in farms
BStart-up assistance for young farmers
CTraining
DEarly retirement
ELess-favoured areas and areas with environmental restrictions
FAgri-environment and animal welfare
GImproving the processing and marketing of agricultural products
HAfforestation of agricultural land
IOther forestry measures
JLand improvement
KReparcelling
LSetting up farm relief and farm management services, setting-up consulting services in farms and agricultural vulgarisation
MMarketing of quality agricultural products
NBasic services for the rural economy and population
ORenovation and development of villages and protection and conservation of the rural heritage
PDiversifying agricultural activities and activities close to agriculture to provide multiple activities or alternative sources of income
QManaging agricultural water resources
RDeveloping and improving infrastructure connected with the development of agriculture
SEncouraging tourist and craft activities
TProtecting the environment in connection with agriculture, forestry and landscape management and improving animal welfare
URestoring agricultural production potential damaged by natural disasters and introducing appropriate prevention instruments
VFinancial engineering
XRespect of standards
YRecourse of consulting services regarding respect of standards
ZVoluntary participation of farmers in food quality systems
AAMeasures of producer groups in the area of food quality
ABSemi-subsistence farms in the restructuring process
ACProducer groups
ADTechnical assistance
AEComplements to direct payments
AFComplements to State aid in Malta
AGFull-time farmers in Malta
In the case of the restructuration and conversion of vineyard (budget post 050209071650) measures codes must be expressed. These codes refer to the definitions of the measures defined by the competent authorities of the Member States in accordance with Article 13(2)(a) of Commission Regulation (EC) No 1227/2000.In the case of export refunds: F500 is only required if F804 contains ingredients for which export refund is fixed. Then in F500, the code of the goods (in principle the CN code declared in box 33 of the SAD; 8 digits) must be indicated for non-annex 1 goods, or the product code for the final processed agricultural products.For the small farmer scheme the following code list should be employed:
CodeWhere the flat rate payment contains:
Aan area aid element
Ban animal premium element
Cboth an animal premium and area aid element
F502:quantity paid (number of animals, hectares, etc.)See preliminary remarks in heading 5 (data relating to products).For rural development the quantity paid shall be expressed in the unit appropriate to the agri-environmental sub-measure mentioned in F500. A table of correspondence between the sub-measure code (e.g. input reduction) used in F500 and the unit for calculating the premium (e.g. ha) used in F502 shall be included in the explanatory note to the payment file(s).For the wine sector, the products obtained after distillation shall be expressed by alcoholic strength.For all other sectors, the quantity paid shall be expressed in the unit, which is laid down in the Regulation as the basis for the premium payment.Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F503:quantity covered by payment application lodged (quantity claimed)Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F507:yieldRepresentative yield used to calculate the compensatory payment (under the regionalisation plan in accordance with Article 3 of Council Regulation (EC) No 1251/1999).Required format: 9…9.999, where 9 stands for a digit from 0 to 9.F508A:area covered by payment application lodgedThe area covered by the application.See preliminary remark in heading 5 (data relating to products).For budget post 050404000000 (Rural Development in the new Member States) this field is required only for the measures E, F and H.Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.F508B:area covered by payment madeThe area on which the payment is made.For budget post 050404000000 (Rural Development in the new Member States) this field is required only for the measures E, F and H.Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.F509A:area wrongly declaredThe difference between the area declared and that found. Overstatement being the area declared exceeding the area found and reported with a positive figure. Understatement being the area found exceeding the area declared and reported with a negative figure.Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.F510:Community regulation and article numberIn the case of intervention goods, the ad hoc instrument published in the Official Journal of the European Union is required.F510A:Community rate of financing (%)Percentage of the overall aid, which is EAGGF funded: This percentage can be calculated, as against the total investment, being the total costs eligible under EAGGF, including the private-sector contribution (see F103B). Alternatively as against the total public costs eligible under EAGGF i.e. excluding the private-sector contribution.Required format: +99.99, where 9 stands for a digit from 0 to 9.F511:EAGGF rate of aid (€) per unit of measurementExcept where there is no change in fields F511 or F512 throughout the marketing year.Required format: 9…9.999999, where 9 stands for a digit from 0 to 9.The use of six decimal places may seem odd but some regulations like Council Regulation (EC) No 660/1999 fix the premium with up to five decimals even when using €. To cover all possibilities the number of decimals has been raised to six.F512:conversion rateThe agricultural rate applied in respect of the payment (except where there is no change in fields F511 or F512 throughout the marketing year).Required format: 9…9.999999, where 9 stands for a digit from 0 to 9.F513:EAGGF rate of aid (in currency defined in field F107) per unit of measurementRequired format: 9…9.999999, where 9 stands for a digit from 0 to 9 (see comment under F511).F515:gross deliveries"Gross deliveries" covers all quantities of milk and milk products delivered as defined in Article 5(f) of Council Regulation (EC) No 1788/2003, without any adjustment for the fat content.Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F517:actual fat contentAs shown by the laboratory analysis findings, expressed as a percentage rather than in grams or kilograms.Required format: 9…9.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F518:adjusted deliveriesQuantities delivered, adjusted for the fat content in accordance with Article 10(1) of Commission Regulation (EC) No 595/2004.Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F519:direct salesMilk and milk equivalent as defined in Article 5(g) of Council Regulation (EC) No 1788/2003.Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F519B:deliveries after administrative corrections (if any)Milk sector: "administrative corrections" means adjustments made by the paying agency to the quantities declared by purchasers. Such changes must always be shown separately from the quantities declared by the purchasers. Corrections may be positive or negative. The net changes must be shown as compared with the situation before the correction. There is no provision for including flat-rate corrections here.Corrections following on-the-spot checks, required under Article 21 of Commission Regulation (EC) No 595/2004, must be recorded in fields F600 to F603.Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F519C:direct sales after administrative corrections (if any)For the definition of administrative corrections, see field F519B.Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F520:quantities delivered over or under quotasRequired format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9.F521:direct sales over or under quotasRequired format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F522:additional levy dueFor deliveries or direct sales (a distinction is to be made through the budget code (field F109)).Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.F523:interest due for late paymentFor deliveries or direct sales (to be distinguished by means of the budget code in field F109).Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.F530:actual alcoholic strength by volumeExpressed in % vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.F531:total alcoholic strength by volumeExpressed in % vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.F532:natural alcoholic strength by volumeExpressed in % vol/hl.Required format: 99.99, where 9 stands for a digit from 0 to 9.F533:wine growing zoneWine growing zone as defined in annex III to Council Regulation (EC) No 1493/1999.Required format: to be expressed by one of the following codes: A, B, CIA, CIB, CII, CIIIA, CIIIB.6.DATA RELATING TO INSPECTIONS:The Commission needs to know the number of inspections carried out and the number of cases where penalties have been applied as a result. Where the premium is withheld or recovered in full, zero payments must be indicated with the date of the decision in F108.F600:on-farm inspection or remote sensingThe "on-the-spot checks" mentioned here are those referred to in the relevant regulationsArticle 69 of Commission Regulation (EC) No 817/2004 (rural development).Article 8 of Council Regulation (EEC) No 3508/92 (IACS).Article 25 of Council Regulation (EC) No 1782/2003 (direct support schemes).Part II, Title III of Commission Regulation (EC) No 796/2004 (direct support schemes).Article 8 of Commission Regulation (EEC) No 2159/89 (nuts).Article 8 of Commission Regulation (EC) No 1621/1999 (dried grapes).Article 4 of Commission Regulation (EC) No 609/1999 (hops).. They include physical visits of the farm (code "F" or code "C") and/or checks by remote sensing (code "T"). Field F601 needs only be completed where an on-farm inspection or control on cross-compliance ("F", or "C") is indicated in field F600. Fields F602 to F602B need only be completed where an on-the-spot check ("F", "C", or "T") is indicated in field F600. In the case of multiple visits concerning the same measure and the same producer only report once. Every record, be it the advance or balance payment or other, that can be related to a particular inspection, shall have the appropriate code (see below) in field F600.Administrative checks, within the meaning of the above-mentioned regulations (see footnote below), shall not be mentioned in F600. They are not mentioned as such in any field. Nevertheless, the penalties imposed shall be given in F105, whether they originate from an administrative check or on-the-spot check.Required format: "N" = no inspection, "F" = on-farm inspection, "C" = controls on cross-compliance and "T" = inspection by remote sensing. In case of a combination of on-farm inspection and cross-compliance and/or inspection by remote sensing one of the corresponding codes "FT", "CT", "CF" or "FTC" must be shown.F601:date of inspectionThis field must be completed when an on-farm inspection or control on cross-compliance ("F" or "C") is indicated in field F600. The date of inspection is not required for remote sensing checks.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F602:application reducedIf the application has been reduced as a result of an inspection, this must be indicated here. This field must be completed when an on-the-spot inspection is indicated in field F600.Required format: yes = "Y"; no = "N".F602B:recalculation of additional levy payableFor instance, after on-the-spot inspections.Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.F603:reason for reductionWhere there is more than one reason indicate the one justifying the highest penalty. This field must be completed when the application has been reduced as a result of an on-the-spot inspection.For the small farmer scheme the following code list will apply:
CodeReason
ABlocked areas not available for farmer’s personal use
BNon respect of bovine ceiling
CNon respect of good agricultural conditions
Required format: to be expressed by a code; the codes must be explained in the accompanying letter.F604:Council Regulation (EEC) No 386/90 (on-the-spot checks)Required format: yes = "Y"; no = "N".F604B:Council Regulation (EEC) No 386/90 (substitution checks)Required format: yes = "Y"; no = "N".7.(NOT USED)8.ADDITIONAL DATA RELATING TO EXPORT REFUNDS:F800:net weightSee preliminary remark in heading 5 (data relating to products).In the case of processed products (non-annex I goods or processed agricultural products): the quantity of the ingredient eligible for funding. If the code of the goods (F500) contains more than one ingredient eligible for funding (F804), then multiple records with corresponding amounts (F106) and quantities (F800) must be created.Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).F800B:unit of measurement for field F800Required format: to be expressed by a one-character code corresponding to the following table:
CodeMeaning
KKilogram
LLitre
PPiece (item)
F801:application number (export refunds: SAD)F802:customs office of placing under customs supervisionThe Member States must use the Transit Customs Office List (COLhttp://europa.eu.int/comm/taxation_customs/dds/en/csrdhome.htm). This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of "transit operations" some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.Required format: The format of the COL code consists of two positions to denote the country followed by a six-character code that define the customs office. For instance "EE1000EE".F802B:customs office of exitIndicate the customs office, which certifies that products covered by refund applications have left the customs territory of the Community. The Member States must use the Transit Customs Office List (COLCOL: http://europa.eu.int/comm/taxation_customs/dds/en/csrdhome.htm). This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of "transit operations" some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.This information is vital for the auditors in connection with the application of Council Regulation (EEC) No 386/90 concerning substitution checks. The information is available in T5 or equivalent documents.Required format: The format of the COL code consists of two positions to denote the country followed by a six-character code that define the customs office. For instance "NL146123".F804:export refund codeIn the case of non-processed agricultural products: The 12 digit product code, for which export refund is fixed.In cases of processed products (non-annex I goods or processed agricultural products): the CN code(s) of the ingredient(s) for which export refund is fixed. In this case, F500 must be completed with the code of the final product. See also the explanatory note to F800 for the procedure to follow where more than one ingredient of a processed product is eligible for refund.F805:code for destinationRequired format: "XX", where X stands for a letter between A and Z (codes of the nomenclature of countries and territories for the external trade statistics of the Community. See Commission Regulation (EC) No 2020/2001 of 15 October 2001 and subsequent updates).In view of harmonisation, the Member States shall also use the miscellaneous category (codes Q*) of the nomenclature of countries and territories for the external trade statistics. It is known that that nomenclature does not cover all special export refund cases but the Commission does not require that kind of detail. Member States shall therefore convert their special national codes to the broader categories of the nomenclature of countries and territories for the external trade statistics before sending their data to the Commission.F808:date of advance fixingIf fixed in advance, the date on which the rate of refund was set.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F809:last day of validity (advance fixing)Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F812:reference of the invitation to tender if applicable (advance fixing)The procedure stipulated in Article 5 of Commission Regulation (EC) No 1501/95 or similar procedure for other sectors. The Commission needs the reference of the invitation to tender.F814:day of acceptance of payment declaration (COM-7)For the beef sector: in the case of pre-financing, complete field F814 only (disregarding fields F816 and F816B); if pre-financing is not involved, complete fields F816 and F816B (disregarding field F814).Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F816:date of acceptance of export declarationDate within the meaning of Article 5 point 1 of Commission Regulation (EC) No 800/1999.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).F816B:date of export from the EU territoryDate of export as indicated on the export declaration or on the T5. See also Article 7 point 1 of Commission Regulation (EC) No 800/1999.Required format: "YYYYMMDD" (year in four digits, month in two digits, day in two digits).9.(NOT USED)