Commission Regulation (EC) No 136/2004 of 22 January 2004 laying down procedures for veterinary checks at Community border inspection posts on products imported from third countries (Text with EEA relevance)

Commission Regulation (EC) No 136/2004of 22 January 2004laying down procedures for veterinary checks at Community border inspection posts on products imported from third countries(Text with EEA relevance) THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Community, Having regard to Council Directive 97/78/EC of 18 December 1997 laying down the principles governing the organisation of veterinary checks on products entering the Community from third countriesOJ L 24, 30.1.1998, p. 9., and particularly Article 3(5), Article 4(5), Article 5(4), Article 8(7), Article 16(3) and Article 19(1) thereof, Whereas: (1)The original requirements for veterinary checks on products entering the Community from third countries were laid down in Council Directive 90/675/EECOJ L 373, 31.12.1990, p. 1., which has been repealed and replaced by Directive 97/78/EC. (2)In the light of experience gained since the adoption of Directive 90/675/EEC, there have been some changes to procedures introduced by Directive 97/78/EC. Commission Decision 93/13/EEC of 22 December 1992 laying down the procedures for veterinary checks at the Community border inspection posts on products from third countriesOJ L 9, 15.1.1993, p. 33., as last amended by Decision 2003/279/ECOJ L 101, 23.4.2003, p. 14., was adopted an the basis of the first directive and should therefore be updated. (3)The certificate issued after completion of veterinary checks and currently laid down in Annex B to Decision 93/13/EEC should be adapted to take account of changes to procedures both for consignments meeting Community rules and for consignments not meeting Community rules, and whether for import into or transit of the Community. (4)Detailed rules concerning the use of that certificate are set out in Commission Decision 2000/208/EC of 24 February 2000 establishing detailed rules for the application of Council Directive 97/98/EC concerning the transit of products of animal origin from one third country to another third country by road only across the European CommunityOJ L 64, 11.3.2000, p. 20., and Commission Decision 2000/571/EC of 8 September 2000 laying down the methods of veterinary checks for products from third countries destined for introduction into free zones, free warehouses, customs warehouses or operators supplying cross border means of sea transportOJ L 240, 23.9.2000, p. 14.. (5)However, it is necessary to lay down specific rules regarding the practical management of the certificate in situations where consignments receive veterinary clearance at the border inspection post but remain under customs supervision for fiscal reasons for some time. In such cases a system of traceability, and clarification as to the documentation to accompany the consignment, are required. (6)For the proper functioning of the system of veterinary checks in the single market all the information pertaining to a product should be brought together in a single document with a uniform design to reduce problems of differences of language in different Member States. (7)Specific details of harmonised sampling and laboratory testing of different types of product will be made the subject of later implementing decisions, but in the meantime national rules should continue to apply except in the case of particular safeguard measures. (8)Experience has shown that it is of fundamental importance to have good sources of information regarding all consignments entering the Community to reduce fraud and evasion of checks. Checking of manifests is a key feature of this information-gathering process but is a very substantial and time-consuming task that should be automated by electronic means wherever possible. (9)In addition to the efficient gathering of the pertinent information among all the appropriate operators, the competent authority should be allowed to have access to the relevant databases of the customs authorities. All the operators should be integrated to this system of databases to ensure the availability of updated information by those involved. (10)Certain plant products posing a risk of spreading infectious or contagious diseases to animals should be subjected to veterinary checks. A list of such products should be drawn up together with a list of third countries or parts of third countries which may be authorised to export those products to the Community. (11)For small amounts of products of animal origin being carried for their personal consumption by passengers arriving from third countries, exemptions from the requirements of veterinary checks procedures are possible. Certain of those products are the subject of a safeguard measure in accordance with Commission Decision 2002/995/EC of 9 December 2002 laying down interim safeguard measures with regard to imports of products of animal origin for personal consumptionOJ L 353, 30.12.2002, p. 1.. Reference to those measures should be retained pending the adoption of permanent rules in this sector. (12)The measures in this Regulation replace those laid down in Decision 93/13/EEC and that decision should therefore be repealed. (13)The measures provided for in this Regulation are in accordance with the opinion of the Standing Committee on the Food Chain and Animal Health, HAS ADOPTED THIS REGULATION:

Article 1 Veterinary checks 1. The documentary checks provided for in Article 4(3) of Directive 97/78/EC shall be carried out in accordance with Annex I to this Regulation. 2. The laboratory checks and analyses of official samples provided for in Article 4(4)(b) of Directive 97/78/EC shall be carried out in accordance with Annex II to this Regulation.

Article 2 Notification of arrival of products by means of the Common Veterinary Entry Document 1. Before the physical arrival of the consignment on Community territory the person responsible for the load shall notify the arrival of the products to the veterinary staff of the border inspection post to which the products are to be submitted, using the Common Veterinary Entry Document (CVED), as set out in Annex III. 2. The CVED shall be issued in accordance with the general rules relating to certification laid down in other relevant Community legislation. 3. The CVED shall be drawn up in an original and copies as determined by the competent authority to meet the requirements of this Regulation. The person responsible for the load shall fill in part 1 of the CVED and transmit this to the veterinary staff of the border inspection post. 4. Without prejudice to paragraphs 1 and 3, the information contained in the CVED may, with the agreement of the competent authorities concerned by the consignment, be made the object of an advanced notification through telecommunications or other systems of electronic data transmission. Where this is done, the information supplied in electronic form shall be that required by part 1 of the model CVED.

Article 3 Procedure to be followed after completion of the veterinary checks 1. After completion of the veterinary checks provided for in Article 4 of Directive 97/78/EC, part 2 of the CVED shall be completed under the responsibility of the official veterinarian responsible for the border inspection post. The CVED shall be signed by that official veterinarian or by another official veterinarian operating under supervision of the former, to give veterinary clearance to the consignment. In the case of border inspection posts checking imports of fish in accordance with Commission Decision 93/352/EECOJ L 144, 16.6.1993, p. 25., the designated official agent may carry out the functions of the official veterinarian including the completion and signature of the CVED. 2. The original of the CVED for consignments to which veterinary clearance has been given shall consist of parts 1 and 2 together, duly completed and signed. 3. The official veterinarian or the person responsible for the load shall notify the customs authorities for the border inspection post of the veterinary clearance of the consignment as provided for in paragraph 1 by submitting the original of the CVED, or by electronic means. After customs clearanceThe term "customs clearance" in this Regulation means release for free circulation as defined in Article 79 of Council Regulation (EEC) No 2913/92 establishing the Community Customs Code (OJ L 302, 19.10.1992, p. 1). is obtained, the original of the CVED shall accompany the consignment to the first establishment of destination. The official veterinarian at the border inspection post shall retain a copy of the CVED. The official veterinarian shall transmit a copy of the CVED to the person responsible for the load. 4. The official veterinarian shall retain the original veterinary certification or documentation issued by the third country and accompanying the consignment, as well as a copy of the CVED, for at least three years. However, for consignments of products in transit or for storage in a warehouse approved under Articles 12(4) or 13 of Directive 97/78/EC, and ultimately intended for destinations outside the Community, the original veterinary documents accompanying the consignment on arrival shall travel onwards with the consignment and only copies of these documents shall be retained at the border inspection post.

Article 4 Procedure to be followed where consignments of products have received veterinary clearance but are still under customs supervision 1. Where consignments of products have received veterinary clearance at the border inspection post as provided for in Article 3(1), but remain under customs supervision and are released for free circulation at a later stage, the procedure set out in paragraphs 2, 3 and 4 shall apply. 2. The original of the CVED shall accompany the consignment as long as the consignment remains under customs supervision through one or more establishments, until custom clearance is requested by the person responsible for the load. 3. For first customs clearance the person responsible for the load shall present the original of the CVED to the customs office responsible for the establishment where the consignment is located. This may also be done by electronic means, subject to authorisation of the competent authority. 4. Where the customs clearance has been requested as provided for in paragraph 3, the operator of the establishment shall: (a)keep a copy of the CVED accompanying the consignment; (b)record the date of reception of the consignment; and (c)record the date of customs clearance, or the dates of such clearance if the consignment is split up into parts as provided for in Article 5.

Article 5 Procedure to be followed where consignments under customs supervision are split up into parts 1. Where a consignment referred to in Article 4(1) is split up into parts, the original of the CVED shall be presented to the competent customs authorities responsible for the establishment where the consignment is split up. A copy of the CVED will then remain at the establishment where the consignment is split. 2. The competent authority responsible for the establishment in paragraph 1 may issue an authenticated photocopy of the original of the CVED to accompany each part consignment, marked with information on the revised quantity or weight. The competent authority may require the operator of the establishment where the consignment is split to keep records to ensure traceability of the different parts of the consignment. Records and copies of the CVED must be kept for three years.

Article 6 Coordination with other enforcement services To ensure that all products of animal origin entering the Community undergo veterinary checks the competent authority and the official veterinarians of each Member State shall coordinate with other enforcement services to gather all pertinent intelligence regarding introduction of animal products This shall apply in particular to the following: (a)information available to customs services; (b)information on ship, boat, rail or aircraft manifests; (c)other sources of information available to the road, rail, port or airport commercial operators.

Article 7 Access to databases and integration of information technology systems For the purpose of Article 6, the competent authority shall have access to the databases or relevant parts thereof available to the customs services. Subject to appropriate data security, the information technology systems used by the competent authority shall, in so far as is possible and where appropriate, be integrated with those of the customs services, and with those of commercial operators, in order to speed the transfer of information.

Article 8 Specific rules for products which form part of travellers' luggage or are sent as consignments to private persons Products of animal origin which form part of travellers' luggage or are sent as small consignments to private persons shall comply with the requirements laid down in Commission Regulation (EC) No 206/2009OJ L 77, 24.3.2009, p. 1..

Article 9 Veterinary checks of certain plant products 1. Member States shall submit the plant products listed in Annex IV, from the countries authorised and listed in Annex V, to the documentary checks referred to in Article 1(1) of this Regulation, and, as appropriate, to the laboratory checks referred to in Article 1(2) of this Regulation and other physical checks set out in Annex III to Directive 97/78/EC. 2. The requirements of Directive 97/78/EC and of this Regulation shall apply to all plant products listed in Annex IV to this Regulation which, in particular on account of their origin and subsequent destination, may give rise to the risk of spreading infectious or contagious animal diseases.

Article 10 Use of electronic certification The production, use, transmission and storage of the CVED as set down in the various situations described in this Regulation may be done by electronic means at the discretion of the competent authority.

Article 11 Repeal Decision 93/13/EEC is repealed. References to the repealed Decision shall be construed as references to this Regulation.

Article 12 Entry into force This Regulation shall enter into force on 1 March 2004.

This Regulation shall be binding in its entirety and directly applicable in all Member States. ANNEX I THE DOCUMENTARY CHECKS REFERRED TO IN ARTICLE 1(1)The following rules are to be applied to the documentary checks on products from third countries: 1.For each consignment, the competent authority must ascertain the intended customs approved treatment or use to which the goods will be assigned. 2.Each certificate or document for animal health or public health which accompanies a consignment of products originating in a third country and presented to the border inspection post must be inspected in order to confirm as appropriate: (a)that it is an original certificate or document; (b)that it refers to a third country or part of a third country authorised to export to the Community, or, for non-harmonised products, to the Member State concerned; (c)that its presentation and content correspond to the model drawn up for the product and third country concerned, or, for non–harmonised products, to the Member State concerned; (d)that it meets the general principles of certification laid down in Annex IV to Council Directive 2002/99/ECOJ L 18, 23.1.2003, p. 11.; (e)that it has been fully completed; (f)that it relates to an establishment or vessel authorised or registered to export to the Community, or, for non-harmonised products, to the Member State concerned; (g)that it is signed by the official veterinarian or, where appropriate, the representative of the official authority, and shows legibly and in capitals his/her name and position, and also that the official health stamp of the third country and official signature are in a different colour to that of the printing of the certificate, or, for electronic certificates, signature and stamp are made by a secure system; (h)that part 1 of the CVED is correctly completed and that the information in it corresponds with information in other relevant official documents accompanying the consignment. ANNEX II THE LABORATORY CHECKS REFERRED TO IN ARTICLE 1(2)The following rules are to be applied to the laboratory testing of products: 1.Member States must submit consignments of products presented for importation to a monitoring plan, with the objective to monitor conformity with Community legislation or, where applicable, national rules, and in particular to detect residues, pathogenic organisms or other substances dangerous to humans, animals or the environment. These monitoring plans must be based upon the nature of the products and the risk they represent, taking into account all relevant monitoring parameters such as frequency and number of incoming consignments and results of previous monitoring. 2.Where random tests are carried out under monitoring plans referred to in paragraph 1, and no immediate danger to public or animal health is suspected, the consignment tested may be released for free circulation before the laboratory results are obtained. In all cases the CVED accompanying the consignment must be annotated accordingly and the competent authority at the place of destination notified in accordance with Article 8 of Directive 97/78/EC. 3.Where the laboratory tests are carried out on the basis of suspicion of irregularity, available intelligence, a previous notification from the rapid alert system for food and feed (RASFF) or a safeguard measure, and when testing concerns a substance or a pathogenic agent which presents a direct or immediate animal or public health risk, the official veterinarian responsible for the border inspection post who carried out the test or the competent authority must withhold the consignment from veterinary clearance and release until satisfactory results of the laboratory tests are received. In the meantime the consignment shall remain under the control of the authorities and under the responsibility of the official veterinarian or designated official agent in the border inspection post that has carried out the veterinary controls. 4.Each Member State shall inform the Commission monthly of favourable and unfavourable results of laboratory testing that has been carried out in its border inspection posts. ANNEX III THE COMMON VETERINARY ENTRY DOCUMENT (CVED) Notes for guidance for the CVED certificateNotes for guidance may be printed and distributed separately from the certificate itself. General: Complete the certificate in capitals. Where there is an option to delete a box or it is not relevant, clearly deface or cross out the whole numbered box. To indicate positively any option, tick or mark the sign.This certificate is to be completed for all consignments presented to a border inspection post, whether they are for consignments presented as meeting EU requirements and are for free circulation, consignments that will be subject to channelling or those consignments not meeting EU conditions and destined for transhipment, transit, or their placing in free zones, free warehouses or customs warehouses or for ship suppliers (chandlers). Channelling refers to consignments accepted under the conditions laid down in Article 8 of Directive 97/78/EC but that remain under veterinary control until a specified final destination is reached, usually for further treatment.ISO codes where indicated refer to the international standard two letter code for any country.

Part 1

	This section is for completion by the declarant or person responsible for the load as defined in Article 2(2)(e) of Directive 97/78/EC. Notes are shown against the relevant box number.
Box 1.	Consignor/exporter: Indicate the commercial organisation despatching the consignment (in the third country).
Box 2.	Border inspection post. If this information is not pre-printed on the document, please complete. The CVED reference number is the unique reference number given by the border inspection post issuing the certificate (repeated in box 25). The ANIMO unit number is unique to the border inspection post and is listed against its name on the list of approved border inspection posts published in the Official Journal.
Box 3.	Consignee: Indicate the address of the person or commercial organisation given on the third-country certificate. If this is not present on the certificate, the consignee in relevant commercial documents may be used.
Box 4.	Person responsible for the load (also agent or declarant): This is the person defined in Article 2(2)(e) of Directive 97/78/EC, who is in charge of the consignment when presented to the border inspection post and makes the necessary declarations to the competent authorities on behalf of the importer: give the name and address.
Box 5.	Importer: The importer may be remote from the actual border inspection post: give the name and address. If the importer and agent are the same indicate "As box 4".
Box 6.	Country of origin: This refers to where the final product was produced, manufactured or packaged.
Box 7.	Country from where consigned: This refers to the country where the consignment was placed aboard the means of final transport for the journey to the EU.
Box 8.	Include the delivery address in the EU. This applies both to conforming (box 19) and to non-conforming (box 22) products.
Box 9.	Give the estimated date that consignments are expected to arrive at the border inspection post.
Box 10.	Veterinary certificate/document: Date of issue: The date that the certificate/document was signed by the official veterinarian or the competent authority. Number: Give the unique official number of the certificate. For products from an approved or registered establishment or vessel, indicate the name and approval/registration number where appropriate. For embryos, ova or semen straws give an identity number of the approved collection team.
Box 11.	Give full details of the means of arrival transport: for aircraft the flight number and air waybill number, for vessels the ship name and bill of lading number, for road vehicles the registration number plate with trailer number if appropriate, for railways the train identity and wagon number.
Box 12.	Nature of the goods: Indicate the species of animal, the treatment undergone by the products and the number and type of packages that comprise the load, e.g. 50 boxes of 2 kg, or the number of containers. Tick the appropriate transport temperature.
Box 13.	CN code: Give as a minimum the first four digits of the relevant Combined Nomenclature (CN) code established pursuant to Council Regulation (EEC) No 2658/87 as last amended. These codes are also listed in Commission Decision 2002/349/EC (and are equivalent to the HS headings). In the case of fishery products only, where there is one certificate with one consignment having contents with more than one commodity code, the additional codes may be annotated onto the CVED as appropriate.
Box 14.	Gross weight: Overall weight in kg. This is defined as the aggregate mass of the products with immediate containers and all their packaging, but excluding transport containers and other transport equipment.
Box 15.	Net weight: Weight of actual product excluding packaging in kg. This is defined as the mass of the products themselves without immediate containers or any packaging. Use units where a weight is inappropriate, e.g. 100 semen straws of X ml or 3 biological strains/embryos.
Box 16.	Give all seal and container identification numbers where relevant.
Box 17.	Transhipment: Use where a consignment is not to be imported at this border inspection post but is to travel onward in another vessel or aircraft either for importation into the EU at a second and subsequent border inspection post in the Community/EEA, or for a third-country destination. ANIMO unit number — see box 2.
Box 18.	Transit: For consignments that do not conform to EU requirements and are destined for a third country by movement across the relevant EU/EEA State by road, rail or waterway transport.Exit BIP: Name of the border inspection post where the products are to leave the EU. ANIMO unit number — see box 2.
Box 19.	Conforming products: All products that will be presented for free circulation in the internal market including those that are acceptable but will be subjected to a 'channelling procedure' and those that after receiving veterinary clearance as acceptable for free circulation, may be stored under customs control, and receive customs clearance at a later stage, either at the customs office on which the border inspection post is geographically dependent, or at another location.Non-conforming products: Those products not meeting EU requirements and that are for free zones, free warehouses, customs warehouses, ship chandlers or ships or transit to a third country.
Box 20.	Reimport refers to consignments of EU origin that have been refused acceptance or entry to a third country, and are being returned to the establishment of origin in the EU.
Box 21.	Internal market: This is for consignments that are being presented for distribution in the single market. Tick the category for which the consignment is being presented. This also applies to those consignments that after receiving veterinary clearance as acceptable for free circulation, may be stored under customs control, and receive customs clearance at a later stage, either at the customs office on which the border inspection post is geographically dependent, or at another location.
Box 22.	Complete this box for all non-conforming products where the consignment will be delivered and stored under veterinary control in a free zone, a free warehouse, a customs warehouse or a ship supplier (chandler). NB: boxes 18 and 22 refer to veterinary procedures only.
Box 23.	Signature: This commits the signatory also to accepting back consignments in transit that are refused entry by a third country.

Part 2This section is for completion by the official veterinarian or designated official agent (as in Decision 93/352/EEC) only. For boxes 38 to 41 use a colour other than black. OJ L 9, 13.1.2000, p. 27.

Box 24.	Previous CVED: If there has been a previous CVED issued, indicate the serial number of this certificate.
Box 25.	This refers to the unique reference number given by the border inspection post issuing the certificate and is as in box 2.
Box 26.	Documentary check. To be completed for all consignments.
Box 27.	Tick "seal check" where containers are not opened and the seal only is checked according to Article 4(4)(a)(i) of Directive 97/78/EC.
Box 28.	Physical checks: Reduced checks refers to the regime laid down in Commission Decision 94/360/EEC where the consignment has not been selected for a physical check but is considered checked satisfactorily with documentary and identity check only. "Other" refers to: reimport procedure, channelled goods, transhipment, transit or Article 12 and 13 procedures. These destinations can be deduced from other boxes.
Box 29.	Complete with the category of substance or pathogen for which an investigation procedure is undertaken. "Random" indicates sampling where the consignment is not detained pending a result, in which case the competent authority of destination must be notified by ANIMO message (see Article 8 of Directive 97/78/EC). "Suspicion" includes cases where the consignment has been detained pending a favourable result, or tested because of a previous notification from the rapid alert system for food and feed (RASFF), or tested because of a safeguard measure in operation.
Box 30.	Complete where relevant for acceptability for transhipment. Use where a consignment is not to be imported at this border inspection post but is to travel onward in another vessel or aircraft either for importation into the EU at a second and subsequent border inspection post in the Community/EEA, or for a third-country destination. See Article 9 of Directive 97/78/EC and Commission Decision 2000/25/EC. ANIMO unit number — see box 2.
Box 31.	Transit: Complete when it is acceptable to send consignments that do not conform to EU requirements to a third country across the EU/relevant EEA State by road, rail or waterway transport. This must be carried out under veterinary control in accordance with the requirements of Article 11 of Directive 97/78/EC and Decision 2000/208/EC.
Box 32.	This box is to be used for all consignments approved for free circulation within the single market. (It should also be used for consignments that meet EU requirements but for financial reasons are not being customs cleared immediately at the border inspection post, but are being stored under customs control in a customs warehouse or will be customs cleared later and/or at a geographically separate destination.)
Boxes 33 and 34.	Are to be used where consignments cannot be accepted for release for free circulation under veterinary rules, but are considered higher risk and are to be sent under veterinary and customs control to one of the controlled destinations provided for in Directive 97/78/EC. Acceptance for free zones, free warehouses and customs warehouses can only be granted when requirements laid down in Article 12(4) of Directive 97/78/EC are fulfilled.
Box 33.	For use where consignments are accepted but must be channelled to a specific destination laid down in Articles 8 or 15 of Directive 97/78/EC.
Box 34.	Use for all non-conforming consignments destined to be moved to or stored in warehouses approved in accordance with Article 12(4) or to operators authorised pursuant to Article 13 of Directive 97/78/EC.
Box 35.	Indicate clearly when import is refused, the subsequent process to be carried out. Give the date for completion of the action proposed. The address of any transformation establishment should be entered in box 37. After rejection or a decision for transformation, the date for further action should be also recorded in the "follow-up action register".
Box 36.	Reasons for refusal: For use as appropriate to add relevant information. Tick the appropriate box. Item 7 is for hygiene failure not covered by 8 or 9, including temperature control irregularities, putrefaction or dirty products.
Box 37.	Give approval number and address (or ship name and port) for all destinations where further veterinary control of the consignment is required i.e. for boxes 33: Channelling; 34: Warehouse procedure; 35: Transformation or destruction.
Box 38.	Use this box when the original seal recorded on a consignment is destroyed on opening the container. A consolidated list of all seals that have been used for this purpose should be kept.
Box 39.	Put here the official stamp of the border inspection post or competent authority.
Box 40.	Signature of the veterinarian, or in case of ports handling fish only, of the designated official agent as laid down in Decision 93/352/EC.
Box 41.	This box to be used by the transit border inspection post of exit from the EU when consignments are sent in transit across the EU and are checked outwards as laid down in Decision 2000/208/EC. In the absence of transit, this box may be used alternatively for additional comments as appropriate regarding e.g. non-removal of vertebral column or fees paid.
Box 42.	For use by customs services to add relevant information (e.g. for the number of the customs T1 or T5 certificate) where consignments remain under customs control for a while. This information is normally added after signature by the veterinarian.
Box 43.	For use when the original CVED certificate must remain at any one location and further "daughter" CVED certificates must be issued.

ANNEX IV THE LIST OF PLANT PRODUCTS REFERRED TO IN ARTICLE 9Plant products subject to veterinary checks: 1.Straw 2.Hay ANNEX V THE LIST OF COUNTRIES REFERRED TO IN ARTICLE 9 Part I:Countries from which Member States are authorised to import hay and straw AustraliaBelarus Bulgaria CanadaChileCroatiaGreenlandIcelandNew Zealand Romania South Africa (excluding that part of the foot–and–mouth disease control area situated in the veterinary region Northern and Eastern Transvaal, in the district of Ingwavuma of the veterinary region of Natal and in the border area with Botswana east of longitude 28°)SwitzerlandUnited States of America Part II:Countries from which Member States are authorised to import hay and straw until 30 April 2004 CyprusCzech RepublicEstoniaHungaryLatviaLithuaniaMaltaPolandSlovakiaSlovenia